Rosebud Cluster Day February 2010 Emma Schafer

 Web conferencing software allows groups of people to meet and collaborate online from their own computer.  Presenters and participants interact using a variety of features such as: audio, video, instant messaging, shared interactive whiteboard, polling, file sharing and application sharing.  Web Conferencing is used to: conduct live meetings, train people or give presentations via the Internet.  Participants have either a downloaded application on their PC’s or take part in a web based meeting by following a link sent to them to enter the conference.

 Slide show presentations: Powerpoint and keynote slides are presented while the presenter discusses the slides.  Live or streaming video; Webcam, digital camera or multimedia files are presented to the audience.  VoIP: Real time audio communication  Meeting recording: Presentation activity is recorded for future reference  Whiteboard, Annotation: Highlight or mark items on the slide presentation and/ or make notes on a blank whiteboard.  Text chat: Love question and answer sessions for people in the conference.  Polls and Surveys: Presenter directs multiple choice questions to the audience.  Screen, Desktop & Application sharing: Participants can view the presenters screen.

 Have an expert visit your classroom  Contact an author or poet  Connect with other schools around the world  Use to support transition work between primary and secondary schools.  Story Telling  Web Conference as part of a ‘Book Day’  Have a conference with a historical character

 Communicator: Provided free for edumail to edumail accounts (No whiteboard) guides.htm guides.htm  Skype: Free download (No whiteboard)  Dimdim: online, open source. No installation of software required. Can host meetings for up to 20 people free of charge (more with a premium acct)  Elluminate: Online Conference space provided by DEECD for many participants, Vroom for up to 3 participants free through elluminate

Elluminate is:  the software currently used by the Department to provide web conferencing to staff and educators around Victoria. The diagram below displays the main features of an Elluminate web conference.  easy to install and use – you don’t need to download any large software files  easy to join – all you have to do is click on a link in an or website to enter a web conference  cross platform - it supports Windows PC, Mac, Solaris, or Linux  optimised for low bandwidth - you can interact with little lag time, regardless of internet connection speed, even at 28.8.kbps  recordable – even if you miss a session, you can view it online at a later stage.

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 Raise/Lower Hand  Emoticons  Polling  Step Away

 Permission to use Microphone  Audio Setup Utility  Tools  Audio  Audio Setup Wizard  Optimal Microphone Setting

 Permission to use Chat  Send a Text Message  Public  Private

 Permission to use the Whiteboard  Tools Laser Pointer Clip Art Filled Rectangle Filled Ellipse Eraser Highlighter Text Editor Selection Pen Text Ellipse Rectangle Line Import an Image Screen Capture

 Types  Yes/No  Multiple Choice  Slowdown/Speedup Class Pace  Responses will appear in the Participants window if the moderator has selected to show them

Secondary Teacher Primary Teacher Principal/Leadership Role Education Support

1. Develop a Web Conferencing Mindset 2. Clearly identify objective for the WC. 3. Prepare your materials ahead of time. 4. Log into session ahead of time to check settings and pre load files. 5. Ensure you allow time for ‘social interaction’ in each WC 6. Plan your questions ahead of time... Because you cant see the body language. 7. Remember, you can accomplish many different objectives during your WC. 8. Share responsibilities during your WC (it is often useful to have more than one moderator). 9. Use WC for short “ad hoc” virtual meetings as required. 10. Use WC “typing” feature to record key points of a discussion. 11. Remember to ask questions and use polls to maintain interactivity of WC. 12. Get input from participants on “things that are new”. 13. Build comfort and confidence through practice. 14. Don’t be afraid to try things. 15. Have fun!

 Click on the link below to watch a recording of this session: 8C1DF3BC1F62069EF678021E5B17E1 8C1DF3BC1F62069EF678021E5B17E1  Don’t forget to visit the Virtual Conference Centre to check for DEECD Session: ovation/virtualconferencecentre/default.ht m

 Visit for:  User Guides  Quick Reference Guides  Recorded Training Sessions  Register for Live Training Sessions  Elluminate Technical Support  The Elluminate User Group available from  3 for Free vRoom