TEMPUS ME-TEMPUS-JPHES “IMPROVEMENT OF PARTNERSHIP WITH ENTERPISES BY ENHENCEMENT OF A REGIONAL QUALITY MANAGEMENT POTENTIALS IN WBC” Project Financial Issues TEMPUS ME-TEMPUS-JPHES IMPROVEMENT OF PARTNERSHIP WITH ENTERPISES BY ENHENCEMENT OF A REGIONAL QUALITY MANAGEMENT POTENTIALS IN WBC

Budget  Total project eligible costs: ,75€  Total TEMPUS grant: ,75€ Direct costs:  Staff Costs €  Travel costs and Costs of Stay €  Equipment €  Printing and Publishing €  Other costs € Indirect Costs ,75€

Project budget – partners breakdown

Important documents Important data regarding project financial issues could be find in further documents: 1.GRANT AGREEMENT FOR ACTION WITH MULTIPLE BENEFICIARIES PROJECT NUMBER TEMPUS ME-TEMPUS-JPHES 2.Guidelines for the Use of the Grant 4_2013_en.php

Important documents – TEMPUS web

1) STAFF COSTS  Staff Costs - Maximum eligible daily rates for EU staff or Tempus partner country staff (in €).  Daily rates stated in project application should not be increased as they are just below maximum eligible rate. Increase number of day’s, not salary rate!!!  Staff categories: 1. Manager 2. Researcher/Teacher/Trainer 3. Technical 4. Administrative

1) STAFF COSTS Country1) Manager2) Teacher/Trainer3) Technical4) Administrative BE ES PT SK PL RS ME BA

1) STAFF COSTS

The time-sheets must indicate: - the date of the service provided - the number of hours worked on these dates - the tasks performed (short description).

2) TRAVEL COST’S & COST’S OF STAY  Boarding Pass for travel by plane most important document  Invoices for air plane tickets (electronic reservations)  Other transportation ticket’s and bill’s  Hotel bill’s

2) TRAVEL COST’S & COST’S OF STAY  Expenses for travel by private car (private or company cars), where substantiated and where the price is not excessive, will be refunded as follows (whichever the cheaper option): 1) either a rate per km in accordance with the internal rules of the organization concerned up to a maximum of EUR 0.22; 2) or the price of a rail, bus or plane ticket; only the price of one ticket will be refunded, irrespective of the number of people travelling in the same vehicle.  Option 1. Podgorica – Kragujevac – Podgorica 2 x 370 km = 740 km or app. 165 €

2) TRAVEL COST’S & COST’S OF STAY  Costs of stay per person: Duration Costs of stay for international mobility Costs of stay for Partner Country staff within their own country 1 day days days days days days week1, weeks1,6001,000 3 weeks2,1001,250 4 weeks2,5001,500 Each additional week300200

2) TRAVEL COST’S & COST’S OF STAY

3) EQUIPMENT  Only the purchase of equipment which is directly relevant to the objectives of the project can be considered as eligible expenditure.  This could include, for example, books and periodicals, fax machines; photocopying machines; computers and peripherals, software; machines and equipment for teaching purposes; video-projectors (hardware) and video-presentations (software); television sets, installing/setting up of communication lines for internet connection/Skype; access to databases (libraries and electronic libraries outside the partnership); consumables required to ensure the smooth functioning of equipment; equipment maintenance, insurance, transport and installation costs.

4) Printing and Publishing  Each printing and publishing material must have:  TEMPUS logo  number and logo of project

5) INDIRECT COSTS  Indirect costs include stationery, general photocopying, office supplies, postage and telecommunication costs directly related to the project. Whilst the cost of installing an internet connection can be covered under equipment, the cost of using internet and other computerized communication software should be covered under 'Indirect costs'.  The total amount for indirect costs is fixed at 7% of the total eligible direct costs.  No supporting documentation is required.

5) INDIRECT COSTS

6) CO-FINANCING  Costs equivalent to at least 10% of the total eligible costs and identified in the estimated budget of the action contained in Annex II as co-financing, must be financed from sources other than the European Union.  Co-financing will be provided by University of Montenegro, University of Kragujevac, University of Belgrade, University of Zenica and University of East Sarajevo.

6) CO-FINANCING

Exchange rate  Any conversion of actual costs into euros shall be made by the beneficiary at the monthly accounting rate established by the Commission and published on its website applicable on the month of the first pre-financing until the second pre-financing is received, after which the rate of the month of the second pre-financing must be applied.

High value procurements  Where the value of the procurement contract awarded in accordance with the provisions of Article II.9 of the General Conditions exceeds EUR , the beneficiary shall obtain quotations from at least three suppliers and retain the one offering best value for money.  Documentation on the tendering procedure and the three quotations must be retained with the project accounts in all cases.