VIPR Overview September 2008

2VIPR Overview – June 2008 Automate Pre-Season Instruments Across the Business Lifecycle PrepareSolicitInspectAwardDispatchContract Admin EvaluatePayReportClose Mods PerformanceIBS Generate Priority List For Best Value Evaluate Scope: An Acquisition Management System (not Fire Ops or Finance) All preseason incident procurement instruments All aviation contracts paid on an FS (not end product) Not: incident sign-ups, cooperator / land use agreements Electronic Data Flow

3VIPR Overview – June 2008 Incident Business Solutions (IBS) ESB VIPRROSS ABS IBDB at the ASC FFIS Pre-season Solicitations & Awards Priority Dispatch Table ISuite Dispatch resources at incidents Manage Incident Resources Payment for Aircraft Aircraft contracts Payment Work Process Make Payments DOI Payment Processes

4VIPR Overview – June 2008 VIPR Stakeholder Community Cheryl Emch Eugene, OR Susan Shirts Golden, CO Larry Bowser Fort Collins, CO Laura Smyrl Fort Collins, CO Laurie Sonju Missoula, MT Mary Szymoniak Boise, ID Sarah Clore Arlington, VA Sue Prentiss Boise, ID Jon Skeels Golden, CO Terry Kiele Fort Collins, CO Ron Hooper Arlington, VA Chuck Wamack, BLM Boise, ID Byron Brown Arlington, VA Ron Schilz Missoula, MT Jesse King Washington, DC Hank Kashdan Washington, DC Ron Wester Arlington, VA Laurie Lewandowski Arlington, VA Vaughn Stokes Washington, DC Dick Reynolds Clovis, CA Karyn Wood Boise, ID Neal Hitchcock Boise, ID Tom Harbour Washington, DC Jim Hubbard Washington, DC Cheryl Molis Boise, ID NPSBIAUSFWSFEMANASF Glenn Haggstrom Washington, DC Todd Repass Washington, DC Systems Branch Policy Branch EaTIS VIPR AQM NIFC FESSAA Operations Policy & System AQM Deputy S&PF ROSS Contract Equipment Task Group NICC FEWT Julie Whaley, BLM Boise, ID Hallie Locklear, BLM Boise, ID Matt DeLong, DOI/AMD Boise, ID Barb Loving, DOI/OWFC Washington, DC DOI CIO Deputy Bus Ops FSUSDA CFO Shane LaValley Missoula, MT NWCG FAM Interagency NIFC Donna Carmical Albuquerque, NM Marylea Lockard Albuquerque, NM Jeff Park Albuquerque, NM ASC Incident Finance Tanya Sharratt Vancouver, WA Karren Alexander Arlington, VA Finance Systems Finance Operations Craig Kirby Ogden, UT John King Arlington, VA Ken Adee Portland, OR Jim Damato Arlington, VA Tah Yang Arlington, VA Cliff Berg Arlington, VA BAO EGov Formatta Doug Nash Arlington, VA Leigh Armstrong Albuquerque, NM Mike Grube Asheville, NC Chris Glover Atlanta, GA Security

5VIPR Overview – June 2008 AQM Systems 3 Year Plan FY2008FY09FY10/FY11/FY12 ONDJFMAMJJASONDJFMAMJJASO /2011/2012 EERA Database Use of EaTIS in R1, R5, R6 Development of VIPR Version 1.0 CBA Tool for Non-EaTIS Regions VIPR 1.0 Change Control Board November 2008: Deploy VIPR 1.0 Dispatch Feasibility Study ROSS Integration AnalysisDesignDevelopTest VIPR-ROSS Integration: Timeline is proposed, not confirmed Use of EAV until VIPR delivers aviation functionality Address Deferred Requirements: - Aviation - National Contracts - DOI / BLM

6VIPR Overview – June 2008 JFMAMJJASONDJF Review and Approval Expert SMEs Mid-Mgt Review & Briefing to Senior Mgt AQM FESSAA Team Stakeholder Communities Joint Application Development Sessions: Validation & Development Aviation Contracting Officers Equipment Contracting Officers National Contracts Team (NIFC) Inspectors & Performance Evaluators FinanceDispatch VIPR Progress: Requirements

7VIPR Overview – June 2008 ONDJFMAMJJASOND Project Management VIPR Dev Team Design/Development IRB Approved Charter Signed VIPR Design Team Assembled Application Hosting Environment Initial Risk Analysis (C&A) Sprint 1 Admin Module Sprint 5 Vendor Module Sprint 6 Sprint 3 CO Module Sprint 4 CO Module Sprint 2 Admin Module Sprint 7 Sprint 8 Sprint 9 OMB-300 SecureCAP VIPR Plan: Design and Development

8VIPR Overview – June 2008 Assess for Success Testing JulAugSepOctNovDec 2008 Go/No Go Assessment Beta Testing Go/No Go Assessment EaTIS Offline Data Migration into VIPR Final Go/No Go Assessment Help Desk Training Final Integration Testing VIPR Plan: Prepare to Go Live

9VIPR Overview – June 2008 VIPR 1.0 Go / No Go September CriteriaGoAnd… 1. Interagency FS met with DOI, FS will now proceed. 2. FS Leadership VIPR Core Team will continue to work with FS upper management, including the VIPR and IBS RIMS. 3. Funding Development of VIPR 1.0 is secured. VIPR may not have committed 2009 funding. 4. OMB-300 VIPR is no longer classified as a Major and is no longer required to submit to this requirement. 5. SecureCAP / C&A C&A office has not responded on the timeline as required. Mitigation plan is in place and a detailed project plan will be developed and managed very strictly through Sept/Oct/Nov. Continued risks could affect the Authority to Operate certificate needed by November AHE / Production Environment Timeline for initial AHE submission has slipped 2 weeks due to a system request in order to integrate with Formatta. The VIPR 1.0 plan for Nov 28 has been updated and the target date is still in reach. 7. Paperwork Reduction Act Resolved. 8. Level 2 eAuthentication eAuth Help Desk will be on board September 18, a slight slip. Roll out plan has been updated and continues on track. 9. IBS Help Desk Readiness An IBS Help Desk will be in place. 10. System Development Sprint 7 results completed as planned. Project plan has been re-prioritized to meet business needs and IT capabilities. Release of VIPR 1.0 is on track. 11. Data Migration Data Migration schedule is in place and in progress. 12. Training and Deployment Plans Phased training and deployment plans are in place. 13. Testing The VIPR release strategy needs to include a repeatable Test Plan and metrics of defects filed and resolved for each release. This criteria will be developed in September and evaluated beginning in October. Go / No Go Decision We have a GO decision.

10VIPR Overview – June 2008 VIPR Go / No Go August CriteriaGoAnd… 1. Interagency FS met with DOI, FS will now proceed. 2. FS Leadership VIPR Core Team will continue to work with FS upper management, including the VIPR and IBS RIMS. 3. Funding IRB has approved funding through OMB-300 VIPR Core Team has work to do complete the gap areas before the re- scoring. A failing score would not keep VIPR from deploying. 5. SecureCAP / C&A Work must stay on schedule through the end of August. Continued risks could affect the Authority to Operate certificate needed by November AHE / Production Environment System administration question has been resolved. VIPR will send a release candidate to AHE September 2 for Go Live 10/ Paperwork Reduction Act VIPR has approval to move forward; the Formatta solution will exactly mimic the SF forms. 8. Level 2 eAuthentication eAuth Help Desk will be on board September IBS Help Desk Readiness Contract is in place and the Help Desk training and deployment plan is in place. 10. System Development System Development is on schedule; VIPR Core Team continues to make decisions on scope. 11. Data Migration Data Migration schedule is in place and in progress. 12. Training and Deployment Plans Phased training and deployment plans are in place. Go / No Go Decision We have a GO decision.

11VIPR Overview – June 2008 Dec 8Dec 15 Dec 22Dec 29 Jan 5Jan 12Jan 19Jan 26Feb 2Feb 9Feb 16 VIPR Proposed Plan: Deployment and Training Usage Regions 8, 9 Region 1 Region 3 Region 5 Region 6 Region 2 Region 4 Vendors in regions with open solicitations 2008 Internal Training Regions 3, 8, 9 Regions 1, 5, 6 Buffer Week: Allow for delays, issues Holiday Break Regions 2, System Live Nationwide

12VIPR Overview – June 2008 Business Requirement 1 Business Requirement 2 Business Requirement 3 Feature 1 Feature 4 Feature 3 Feature 2 Feature 5 Sprint 1 Design Develop Test Sprint 2 Design Develop Test Critical Defects Non-Critical Defects and Enhancement Requests: Logged and will be done in some future Sprint Design Collateral (Use Cases, Screen Prototypes) Development Collateral (Class Diagrams, Data Models) Test Collateral (Test Plans, Successful Test Reports) Set of working functionality Response to Changing Business Need Design Collateral (Use Cases, Screen Prototypes) Development Collateral (Class Diagrams, Data Models) Test Collateral (Test Plans, Successful Test Reports) Set of working functionality Requirements Delivery and Traceability

13VIPR Overview – June 2008 Waterfall vs. Agile: Deliver! Feature 1 Feature 2 Feature 3 Feature 4 Feature 5 Feature 6 Feature 7 Feature 8 WaterfallAgile Feature 1 Feature 2 Feature 3 Feature 4 Feature 5 Feature 6 Feature 7 Feature 8 Sprint 1 Working functionality Sprint 2 Sprint 3 All functionality delivered at one time Business sees the working functionality for everything at one time—no opportunity for input throughout project life cycle If issues during development or test, go back to Design phase—requires a lot of rework DesignDevelopTest Deliver Will have working functionality at end of each Sprint Multiple releases of working software ensures collaboration with the Business throughout the project life cycle If issues during development or test, can address in future Sprint DesignDevelopTestDeliver Working functionality

14VIPR Overview – June 2008 VIPR Architecture

15VIPR Overview – June 2008 Need more information? VIPR Websites Internal: Public: Larry Bowser, Executive Project Manager Laura Smyrl, Project Manager