FUNCTION 2 – ‘INFORMING STRATEGIC DECISION-MAKING’: Needs assessment and response gap analysis across sectors and within the sector MODULE 2 – S1

Informing strategic decision-making of the HC/HCT Needs assessment and response gap analysis (across sectors and within sectors) Analysis to identify and address (emerging) gaps, obstacles, duplication and cross-cutting issues Prioritization, grounded in response analysis

Actions in a Level 3 Emergency

How do we inform strategic decision-making? By Gathering and Analysing information By Advocating within and across the sectors

Exercise

What is information management? An on-going process of making the information around us usable for planning and programming purposes.

What kinds of information do we need to collect, analyse and disseminate for the CP coordination group? Information about: 1.Needs 2.Response

Needs Secondary Data Assessments On-going Situation Monitoring Response Contact List Meeting Minutes 3W, 4W, 5W How do we collect info on Needs and Response?

CPWG IM Tools – Contact List

CPWG IM Tools – Meeting Minutes

CPWG IM Tools – WWW Matrix

Needs Desk Review Assessment Report Snapshot of CP Needs Response Contact List3W, 4W, 5W Analysis of WWW How can we present info on Needs and Response?

CPWG IM Tools – Desk Review

CPWG IM Tools – Analysis of WWW

CPWG IM Tools – Snapshot of CP Needs

Needs Desk Review Report Assessment Report Snapshot of CP Needs Response Contact List Meeting Minutes Analysis of 3W- 5W How can we analyse & present info on Needs & Response? + = Needs and Response Situation Report Dashboard

CPWG IM Tools – Dashboard on CP Needs, Response and gaps

Urgent!! Donors have requested an update from Trouble in Paradise on CPWG membership. 1.How many different types of organisations are members of the CPWG? 2.How many representatives of each come to CPWG meetings?

CPWG membership in Trouble in Paradise Number of organisations

Number of persons per organisation

CPWG IM Tools – WWW Matrix

Finish the sentence –  The problem with rapid assessments is....  The problem with focus groups is....  We should not involve children in assessment unless...  A rapid assessment should take...  If you don’t have time to do a rapid assessment, then you should...  If you are thinking about doing a rapid assessment, our advice to you is...

Assessment Timeline

Assessment Framework Phase 0: Preparedness Data and assessment preparedness Phase 1: First 72 Hours Preliminary Scenario Definition (PSD) as part of MIRA Phase 2: First 2 weeks Data collection as part of MIRA Phase 3: Week 3+ Single sector/cluster needs assessments Phase 4: Second month+ Continue single sector/cluster needs assessments, link with PDNA

The Child Protection Rapid Assessment (CP RA)

Establish CPRA Task Force Agree on a lead agency Define roles and responsibilities Adapt WWNKs and tools to local context Develop an assessment plan Recruit and train the assessment teams Agree on main parameters of the assessment report and dissemination of results Carry out data collection Analysis, interpretation and report writing Steps to Plan and Implement a CPRA

Introduction to the CP RA toolkit Components of the CPRA toolkit Short Guide to CPRA Coordination and planning Sampling Data collection teams Analysis and interpretation Sample Tools Desk Review Direct Observation Key Informant Interview Site Report Data Management Tool Data entry Frequency analysis Graphs Report writing Urgent Action Form

SCALE of needs and protection risks (general and overall); PRIORITIES for required response – geographic and programmatic areas of priority, from which funding priorities can be agreed; HOW such response should be configured – including what existing capacities the response can build on; Objectives of a CP Rapid Assessment

Why conduct an inter-agency assessment? Challenges: Expensive, time consuming, resource heavy and at times dangerous. Benefits: Reliable, time and location specific, and provides a baseline for future use. Adds credibility to our sector by: encouraging inter-agency collaboration from the early days of an emergency. Improves the evidence base in the sector. We should only conduct a needs assessment if the information we need for response is not available in other forms.

The basis of any needs assessment is a series of unknowns and/or little- knowns that we wish to learn about. These are called: What We Need to Know, or the “WWNKs”. The entire CPRA tool is designed to inform WWNKs. It is imperative that the list of WWNKs are revised based on the local context, as the first step in adapting the assessment tools. What We Need to Know - WWNK

PRIORITY issues we need to know about in the RAPID IMMEDIATE phase: Separation of children from their families; Physical risks and hazards to children; Recruitment, association of children with armed groups and participation of children in conflict or violence; Gender-based violence and exploitation Psychosocial distress, coping mechanism and capacities. What We Need to Know - WWNK

What is a Desk Review? Undertaking a Desk Review is a key and necessary component of the CP RA. Desk Review will help in many ways, including: 1.Collecting information on WWNKs; 2.Revising and adapting the tools to the local context, and 3.Triangulation and interpretation of data during and after analysis.

Phase 1 – Desk Review Do any of your countries already have desk reviews and base data ready? Let’s look at some examples of desk reviews - + and – Now let’s look at the desk review template Create and Action Plan for your desk review