Status of the Coast Guard’s MTSA Implementation CTAC Maritime Security Subcommittee March 03, 2004

Agenda n Policy Interpretation Process n Communication of Policy Interpretations n Helpdesk Statistics n Plan Review Status n Facility Plan Review Process n Vessel Plan Review Process n ASP Plan Review Process n Checking the Status of Your Security Plans

Policy Interpretation Process

MTSA/ISPS Helpdesk Website

MTSA/ISPS HELP DESK STATISTCS n In 19 weeks of operation the Helpdesk has: –Had 27,295 hits on our Internet website –Had 11,033 hits on our Intranet website –Received and responded to 625 s –Received and responded to 1186 phone calls

Plan Review Status n n As of Feb. 2, nationwide over 90 percent of the plans have been received. n n We have received about 7600 vessel plans and 2800 facility plans. n n Originally estimated that 10,000 vessels, 5,000 facilities and 40 outer continental shelf facilities n n Current estimates are that about 8,500 vessels and 3,200 facilities had to submit plans.

Project Philosophy n Central Review Center with Regional support –Overland Park, KS – NFSPRC –Washington DC – East Regional –Houston, TX – Gulf Regional –Concord, CA – West Regional

n Document Flow –National FSP Review Center receives reports. –USCG Initial Activities n Initial Applicability Review n Identify Facility Type n Identify COTP Zone n Assign FIN n MISLE Input and activity number assignment –B&V Initial Activities n Reports are assigned to review team for stage 1 review. n FSP’s identification & tracking data entered into B&V database system. Facility Plan Review Process - Process

n Document Flow - Continued –Stage 1 Review n All Stage 1 reviews occur in KC –Stage 2 Review n Stage 2 reviews occur in KC or are reassigned to regional offices. Plan Review Process - Process Facility Plan Review Process - Process

n Structure of Review Teams & Offices –Petro/Chem Facilities –West Coast Containers Facilities –East Coast Containers Facilities –OCS Facilities –Barge Fleeting –Cruise Ship Facilities –Passenger and Ferry –CDC Facility Plan Review Process - Process

n Tools & Aids –Three stage review process n Stage 1 - Cursory review to flush out poor reports n Stage 2 – Detailed review of plan to see if it meets the regulations. n Stage 3 – COTP review –Validate portions of plan that require local knowledge. –Verify assessment information against physical characteristics. Facility Plan Review Process - Process

n Typically, there is an insufficient amount of detail in the FSP on the following: –Access control –Definition of restricted areas within the facility –Coordination between vessels and facilities. –At elevated MARSEC Levels - What will the additional security personnel will be doing? n Define increased number of guards n Define Frequency of patrols –Screen per latest MARSEC Directive Facility Plan Review Process – FSP Observations

Vessel Plan Review Process n VSP review process is diagrammed in a flowchart contained in the VSP NVIC (NVIC 04-03) n Three-stage review process n First, login and enter the relevant information into MISLE n Documents plan receipt and establishes an open inspection case w/MISLE Activity number n Stage I: quickly review, identify, and return any plan that is not complete n Goal is to return incomplete plans to the submitter within 30 days of receipt n Stage II: process involves comprehensive review against reg requirements n Stage III: Coast Guard’s quality assurance review, including plan approval. (Copy of letter provided)

Alternative Security Program Review Process (for domestic vessels on domestic routes) n Vessel owner/operator submits letter to MSC stating that vessels will comply with a specific ASP approved by G-MP n MSC’s role after receiving the owner’s ASP certification letter: 1) Enter relevant information into MISLE 2) Verify the stated ASP is applicable to the vessel type 3) Verify the owner or operator is a member of the stated ASP organization 4) Verify SOLAS is not applicable to the vessel 5) Generate ASP acknowledgement/acceptance letter (Copy attached) 6) Acceptance based on implementation of the ASP in its’ entirety, otherwise the vessel owner or operator will need to submit a VSP 7) Scan MSC letter & owner’s letter(s) into MISLE, mail letter to owner

Status of Vessel and Facility Security Plans at

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