2012 Process « Canal Urgence » Version 2012 Canal Urgence

20122 ACF Emergency tools? I – At mission level: the Emergency Preparedness and Response Plan: II- At ACF France level: the Canal Urgence III- At ACFIN level: the EMS (Emergency Management System)

20123 Canal Urgence Sommaire Introduction: Why do we need an Emergency Process? I- What is an Emergency? II- How to document an Emergency? III- The management of the Emergency IV- Specific emergency process

20124 Introduction: Why do we need an Emergency Process? Canal Urgence Strategy ACFIN 2015: Pilier 2: RESPOND AND ANTICIPATE HUMANITARIAN CRISES, FIGHT AGAINST VULNERABILITY AND INCREASE RESILIENCE OF THE POPULATIONS THAT LIVE IN CRISES. Indicators: -A decision will be made within 24 hours on whether to intervene or not in a rapid onset emergency -A team to be dispatched within 48 hours to do an evaluation -Emergency activities to be implemented within 7 to 15 days

20125 What is an Emergency? A massive displacement of populations facing survival issues A natural disaster with heavy destructions A deterioration of the situation for people already asphyxiated (conflict, natural environment) Canal Urgence Should ACF be present in a country or not… …there is an emergency when there is a risk of immediate human lost (Life Saving imperative)

20126 Definition Emergency Canal Urgence  There is a humanitarian emergency (slow or quick onset) when a natural disaster or a man made crisis, overwhelms the capacity of the affected population and threatens its survival.

20127 The « intervention » criterias Why should ACF intervene ? crucial criterias Initial shock (slow or quick onset) Exceeds capacity of population (vulnerability) Primary needs are not covered (life saving) ACF mandate (legitimacy of intervention) ACF capacity

20128 Geographical localisation of the Emergency  2 situations depending on the localization of the emergency ACF Mission whether ACF is present in the affected zone or not. Triggering of Canal Urgence by the ACF Mission/HQ and also triggering of the EMS (by HQ Director) if need of some support by the ACF network No ACF mission in the affected country Triggering of the EMS by the HQ Directors for the ACF network (rota system + principle of managing HQ versus the supporting HQ) Anticipation of emergencies: -Monitoring on the mission: indicators, evaluation, contacts… -Emergency Preparedness and Response Plan Canal Urgence

20129 Canal urgence Process Evaluation “Light” Process HQ 2 - HR 4- Decision Process 1 - Log Mission $ Trigger Canal Urgence - Disaster Snapshot Report - Emergency Evaluation - HQ Crisis Cell 2 – HUMAN RESSOURCES 1 - LOGISTICS 3 – FINANCIAL MEANS 4 – DECISION PROCESS Field Chronogram : Evaluation in the first 24 hours (even if the disaster is not within the ACF intervention zone + no need for any HQ validation) Letter of intent/Concept Note to be sent to donors (with HQ validation) Mobilization of teams in the first 72 hours.

What to do in case of Emergency ?  How to qualify an emergency and how to position ACF? By using the definition of emergency and the intervention criteria  Who to call? The emergency number  With what kind of information? Complete the Disaster Snapshot report  What does the emergency mode imply? Specific emergency process are put into place The emergency process (evaluation and answer) becomes a top priority over regular programs An emergency cell is set up at HQ level to follow the emergency during the whole emergency. In case of need, anyone has to give priority assistance to the members of the emergency cell Canal Urgence

Disaster Snapshot Report By phone or by e- mail… Canal Urgence: Canal Urgence

The Emergency Cell Constituted by the Pool Desk and directed by the geographical desk designated by the Director of Operations In the first 24 hours, support from the Emergency Pool Coordinator and designation of contact persons for HR (CRPE), SAE, HQ Communication, CFO (cash needs) + ad hoc support from the Pool Desks (RP, ADP, tech., log…). After 24 hours, the composition is reviewed according to evolving needs. Takes full time care of the emergency and insures permanent duty: The emergency cell takes care of all aspects concerning the emergency: strategy of the mission, sending of expats + admin procedures, purchases, logistics, availability of cash, crisis communication The emergency cell relies on each department when needed Demands from the emergency cells have priority over those of other missions Demands from the emergency cell are treated according to emergency “light” process of Canal Urgence. Canal Urgence

HR Emergency Canal Urgence Duration of mobilisation: 4 to 8 weeks + mobilisation in 24 hours Emergency Pool Objectives: - Support Emergency Preparedness - Support Emergency Response 2 support HR mechanisms : Emergency Pool ACF networkHR FranceSpainOthers Emerg. Desk Activation of emergency roaster (experience d expats) FS WASH Nut Admin Log Com flying Coordinators

Logistique – Emergency Stocks Canal Urgence

Emergency Funds  2 mechanisms: 1.Emergency Envelope available at HQ level for mobilization in the first 72 hours (HR, log, transport…) 2.Cash advance (Z2) to launch a first emergency response without waiting donor mobilization and the signature of donor contracts. … financial engagement has to be first approved by Operation Director and General Director (available 24h/7) Canal Urgence