Wide Area Workflow Receipt and Acceptance Creating a Receiving Report

 A Receiving Report is created by the Accepting Activity when: The Vendor submits an Invoice only in WAWF, or The Vendor submits a Paper Invoice  An Acceptor created Receiving Report must also be Accepted (See “Accepting a Shipment in WAWF-RA)

Access the WAWF-RA Website

Logon to WAWF-RA Click Click OK to warning message about not using the browser back button

Enter User ID and Password Note: User ID And Password Are case sensitive

Open the Acceptor Menu Click the (+)

Select “Create Receiving Report

Enter Contract Information Enter the Contract Number WITHOUT dashes. If Applicable Select Acceptor’s DoDAAC from the drop-down Click Continue

Enter Pay DoDAAC Enter Paying Office DoDAAC “M67443” if it does not populate by default Click Continue

Select Document to Create Click

Identify Inspection/Acceptance Locations Defaults as Destination Click Continue

Enter Additional Contract Information If not populated by default Click Continue

Enter Shipment Information Shipment No. format AAAXNNN A=Alpha, X-Alphanumeric N=Numeric Date Format

Final Shipment and F.O.B.? Is this the final shipment for this contract? FOB Point from “Delivery Information” on contract

Create Line Items All Receiving Reports must contain a minimum of one Line Item

Access the Line Item Tab Click the Line Item tab

Add Line Items Click Add CLIN/SLIN

Enter CLIN Information From Contract

Save CLIN/SLIN Click Save CLIN/SLIN

Edit or add additional CLIN’s/SLIN’s Click to Add a CLIN/SLIN Click to Edit CLIN/SLIN

Return to the Header Tab Click the Header tab

Create the Document Click Create Document

Document Created

Adding Attachments Click the Misc. Info tab

Add an Attachment Click the Add Button

Search for and select the attachment Click the Browse Search for and select a file to attach.

Return to the Header tab Click the Header tab

Submit the Receiving Report Scroll down and click Submit

Receive Confirmation Identifies Notifications Click to send additional Notifications

Proceed to Working in the Acceptance Folder

Log out of WAWF-RA Click Home to log out of WAWF