Time Management. Why Important? Time is limited Time is money (in a work environment) Different (and sometimes conflicting) priorities Lots of distractions.

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Presentation transcript:

Time Management

Why Important?

Time is limited Time is money (in a work environment) Different (and sometimes conflicting) priorities Lots of distractions (from ourselves and others) Reliance on others TOO much to do!

Planning Time Log how you spend your time and evaluate it What tools, apps etc do you use? To do lists Diaries Wall planners How effective are they? Plan your day at the start (or end) of the day Build in time for interruptions

Planning Time Log how you spend your time and evaluate it What tools, apps etc do you use? To do lists Diaries How effective are they? Plan your day at the start (or end) of the day Build in time for interruptions Useful to do if you’re really busy Can be a simple paper system Useful to do if you’re really busy Can be a simple paper system

Planning Time Log how you spend your time and evaluate it What tools, apps etc do you use? To do lists Diaries How effective are they? Plan your day at the start (or end) of the day Build in time for interruptions Or use an app, eg ATracker

Planning Time Log how you spend your time and evaluate it What tools, apps etc do you use? To do lists Diaries Wall planners How effective are they? Plan your day at the start (or end) of the day Build in time for interruptions

Planning Time Log how you spend your time and evaluate it What tools, apps etc do you use? To do lists Diaries Wall planners How effective are they? Plan your day at the start (or end) of the day Build in time for interruptions Do they help/hinder? Are they easy to use? What alternatives are there? Do they help/hinder? Are they easy to use? What alternatives are there?

Planning Time Log how you spend your time and evaluate it What tools, apps etc do you use? To do lists Diaries Wall planners How effective are they? Plan your day at the start (or end) of the day Build in time for interruptions

Planning Time Log how you spend your time and evaluate it What tools, apps etc do you use? To do lists Diaries Wall planners How effective are they? Plan your day at the start (or end) of the day Build in time for interruptions Be realistic

‘Managing’ Time You’ve got 20 different tasks that ‘must’ get done today. How do you decide what to do first?

‘Managing’ Time You’ve got 20 different tasks that ‘must’ get done today. How do you decide what to do first? Closest deadlineWhat’s costing the most Who’s shouting the loudestWhat do you like doing What’s making the most moneyWhat’s the quickest to finish What do you least like doingWhat’s the easiest What’s the hardest

Ideas Priority Grid: Important Vs Urgent B B D D A A C C

Ideas Paired Decisions Good if you have lots to do and difficult to prioritise Quicker than it looks List all ‘to dos’ Compare each one with another, eg 1 and 2, 1 and 3, 1 and 4, 1 and 5. Then 2 and 3, 2 and 4 etc. Decide which of each pair is most important. Do them in order of priority as identified by the choices See link for example:

Ideas

Deal with Distractions What’s stopping you? How can you stop them from stopping you?

Activity Do some research on the time management tools and techniques discussed, and any others that you might suggest or recommend. Identify at least one tool/technique that you would use to: Help you study more effectively for your HND Help you manage a work-based project Send your suggestions, with rationale, to Andrea by the end of Tuesday, who will compile them into one document and share with the class on the website.