Introduction to MS Office Computer Essentials PowerPoint

Attendance Card Info n Instructor: Mrs. Lucht n Subject ID: Compsw n Course: 106 n Section No.: n Course Title: MS Office n Days: n Time: n Address: Street, City, ZIP n Print your program under your address

Computer Skills Are Essential  MS Word - word processing  MS Excel - spreadsheet  MS Access - database  MS PowerPoint - presentations  Internet Explorer & Outlook

n DOS - Disk Operating System n Windows is a GUI (graphical user interface) n Win 3.1 worked on top of DOS n Win 95, 98, ME, 2000, XP are operating systems n Windows is an easy environment to work in n Other operating systems – Mac OS X, UNIX, Solaris Operating System Software

Computers Are Just Machines n Time Savers n Must Take the Time to Learn the Software n Pay Attention to the Screen

Computer Components n Processor n Input Devices n Output Devices

Processor/System Unit  CPU/Central Processing Unit – Interprets instructions for the computer. Speed expressed in megahertz  RAM/Main Memory/Random Access Memory - Only Temporary; Data gone when machine shut off  Hard Drive/C Drive – Permanent Storage; Data still there after machine shut off  CD/DVD - optical storage

Internal View of Computer CD/DVD DRIVE RAM CHIPS

Data Storage  Measured in bytes (a byte is a character – letters, dots, spaces, etc.)  1 kilobyte (K or KB) = 1,024 bytes  1 megabyte (M or MB) = 1,048,576 bytes (500 pages of text)  1 gigabyte (G or GB) = 1,073,741,824 bytes  3.5” Floppy storage is 1.44 MB  Zip Disk storage is 100 or 250 MB  CD storage is 650 or 700 MB  USB Flash or Pen Drive is 16 MB to 2 GB  Jaz Disk storage is 1 or 2 GB  DVD holds 17 GB

Input Devices For getting info into the computer n Keyboard (Note: picture on next slide) –F Keys/Function Keys - along top; perform special tasks based on software being used –Enter Key = yes, perform the task –Numeric Keypad for entering numbers (NumLock light must be on) –Arrow/Cursor Movement Keys – for moving sideways and up & down –Special Function Keys – Insert – types over previously entered text, Delete – removes text to the right of cursor, Backspace – removes text to the left of cursor, Home – moves cursor to beginning of line, End – moves cursor to end of line, Page Up – moves up one page, Page Down – moves down one page

Keyboard

Input Devices con’t For getting info into the computer n Mouse n Other Input – scanners, microphones, joysticks, cameras, touchpads

Output Devices For getting data out of computer 7 Printers 7Inkjet/Bubble Jet & Laser 7 Monitor/Screen 7regular, flat screen, or flat panel 7measured diagonally 7displayed in pixels (800 x 600) 7dot pitch - distance between pixels, smaller is sharper (stated as. 28) 7 Speakers

Other Important Components n Modem - connection between computers –speed measured in bits per second n Floppy Disks & Removable Media –3.5” most common –placed in the A Drive –can be write protected by closing tab –scan for viruses before removing –Zip disks, CD’s, Pen or USB drives n USB & Firewire ports for additional peripherals with fast transfer

Sharing Computers n LAN - Local Area Network –allows hardware, software, & data to be shared between users in different locations within an organization n Ethernet/NIC card required for connecting to a network

Additional Course Comments n Turn in all assignments ON TIME (assignments are majority of your grade) n Be sure your name is on homework & disks n When saving files remember the save location n MATC printers are networked n Don’t remove a floppy while the drive light is on n Use the “Safely Remove Hardware” button in the System Tray (lower right corner of Task Bar) to remove USB devices (such as pen drives, printers, other peripherals) n An hourglass means wait while computer works n Label disks with your name & a meaningful title n You will need your student ID number in the MATC computer labs - if you don’t have the software you will need to use a lab (A208 at Oak Creek)

Homework Time