Community Eligibility Provision Information WebEx for Community Eligibility Provision Information WebEx for Food Service Directors Kentucky Department of Education Division of School and Community Nutrition April, 2015

Today’s Agenda Overview of the Community Eligibility Provision What’s new? Use of Financial Estimator – with grouping tool Advantages to School Food Authority District responsibilities with Household Income Form How to apply for CEP Resources Q and A’s

A little history… Healthy, Hunger Free Kids Act of 2010 Out of the 10 States eligible to apply, Kentucky was one of the 3 states chosen. For SY 14/15, 104 districts and 612 schools implemented CEP. KY has had zero loss of sponsors for CEP amongst those that have previously participated.

Title 1 guidance has been issued by US Dept. of Education Title 1 guidance has been issued by US Dept. of Education. Here’s the link on KDE’s website for Title 1 Coordinators to access: http://education.ky.gov/federal/progs/tia/Pages/default.aspx E-rate – Updated Guidance  On July 23, 2014, FCC released updated E-Rate rules for calculating E- rate discounts and included guidance for schools electing CEP. FCC’s new guidance will supersede the July 2012 interim guidance beginning in school year 2015-16 / E-Rate funding year 2015. The new rules require school districts to determine the E-Rate discount for the entire district, rather than for individual schools, by dividing the number of students eligible for free and reduced-price meals in the district by the district’s total enrollment. Schools electing CEP will use their Identified Student Percentage (ISP) multiplied by the CEP multiplier (currently 1.6) for the purposes of determining the number of free and reduced-price eligible students. This is the same formula that schools electing CEP use to calculate meal claiming percentages. Consistent with the school meal programs, student eligibility may not exceed 100 percent for any purposes related to E-rate. (SP 08- 2015, posted to SCN website)   Significant changes

Overview Community Eligibility Provision was implemented nationwide beginning July 1, 2014. LEA or schools electing the provision agree to serve all students free lunches and breakfasts for four successive school years. Who can participate? Sponsors of the NSLP and SBP RCCIs are not eligible since in most cases, all meals are free District must appoint a FRAM coordinator to process HIF Forms.

Overview: Identified Students Meal program claims are based on the percentage of identified students multiplied by a factor of 1.6. Identified students are defined as the students certified for free meals not through the submission of individual applications. This includes students directly certified through SNAP, TANF, Medicaid and FDPIR participation as well as homeless on the liaison list, income-eligible Head Start, pre-K Even Start, migrant youth, runaways, and non-applicants approved by local officials. Foster children certified through means other than an application are also included. The primary source for DC identification is the monthly DC file from SCN’s direct certification web interface. A district may have missed a month or not captured transferring/new students as DC. The district can always import the ‘History’ file, which contains all DC students from July to the current month. Remember that the start date for DC is always the date that you import the file. Tip!

Overview: Identified Students, cont. Applications with SNAP/KTAP numbers indicated are NOT DC. Applications which indicate homeless, migrant, runaway or foster are NOT DC. DC students are always on a list, not an application.

Overview: School Eligibility Requirements Provision provides an alternative to household applications for free and reduced price meals in high poverty local educational agencies (LEAs) and schools (40% or above DC). The 40% threshold may be determined school-by-school, by a group of schools within the LEA, or in the aggregate for an entire LEA. % of identified students = Number of identified students as of April 1 Total enrollment as of April 1 This percentage multiplied by 1.6 will be the percentage of total meals served reimbursed at the Federal free rate. * Per USDA to allow for April DC matching, identified students and total enrollment must come from the POS system. .

CNIPs: Community Eligibility Provision – Site Eligibility for School Year: 2015-16 Site eligibility determinations in CNIPS: Eligible or Potential Eligible

Overview: School Eligibility Requirements In a school of 100 children, 40 children are DC. 40 / 100 = 40% 40% X 1.6 = 64% Of the total meals served for a claiming period, 64% would be claimed at the free rate, 36% would be claimed at the paid rate. Of 1,000 meals, 640 meals would be claimed free and 360 meals would be claimed as paid. Food service account must be able to cover expenses; otherwise, the district’s general fund must cover the shortfall. DC percentage must be around 50% or greater for financial viability; use the USDA estimator to determine financial viability.

Advantages to SFA Food Service Benefits No household applications No verification is required Eliminates the necessity for a charge policy District Benefits Eases financial burden for households Potential increase in student achievement Indirect financial effect due to increased collection of HIF forms

Collecting of socio-economic data becomes District Responsibilities If District determines that it is necessary to collect socio-economic data by use of HIF forms, they will need to appoint a FRAM coordinator who develops and conducts the processing of HIF forms. This effort is totally separate from and not under the auspices of NSLP and SBP. Because costs associated with obtaining the socio-economic data would not be allowable program costs, nonprofit school food service account funds could not be used for this purpose. FRAM coordinator training will be conducted by the Division of District Support, KDE. Collecting of socio-economic data becomes District Responsibilities

Collect April DC data (Number of DC students and enrollment) on April 1, 2015. All NSLP Sponsors will report April data this year in CNIPS no later than April 15. CNIPS will then indicate what sites are not eligible, potentially eligible, and eligible. Must notify SCN of your intent to participate. Must complete a CEP Schedule for each school or group of schools that will participate through CNIPS in the sponsor application at the time of SY 15/16 application and agreement. SCN would confirm eligibility. Must have supporting documentation to support eligibility (April roster with identified DC students). Alternative News Release (prototype) How to Apply - Kentucky

Program Implementation 4 Year Cycle Each April a new percentage is generated based on DC data for the next year. Can use the new percentage or the “prior to year 1” percentage – whichever is higher. Household applications do not need to be provided to households of children in CEP participating schools. A sample letter to households for CEP schools is available on our website at: http://education.ky.gov/federal/SCN/Pages/Community-Eligibility-Option.aspx If you have any schools that are not participating in CEP, you are required to provide the traditional letter to households, household application and instructions to each of those households and certify applications as usual at those non-CEP schools. Meal counting and claiming – continue to maintain records of daily counts of the total number of lunches and breakfasts.

CEP Monthly Federal Reimbursement Estimator SCN CEP Website for Food Service Directors: http://education.ky.gov/federal/SCN/Pages/Community-Eligibility-Option.aspx FRAC School Board Presentation: http://frac.org/federal-foodnutrition- programs/national-school-lunch-program/community-eligibility/ KDE CEP FRAM Coordinator Website: http://education.ky.gov/districts/shs/pages/community- eligibility-option- (ceo).aspx USDA CEP Proposed Rule: http://www.gpo.gov/fdsys/pkg/FR-2013-11-04/pdf/2013-25922.pdf Upcoming SNA Webinars: SCN Resources

Contact Programmatic Delivery Section Consultants for all questions related to the content of this Webex. Questions and Answers

Have a great day! CEO Program Contacts Valerie Crouch, SNS Administrative Section Supervisor Programmatic Delivery Section School and Community Nutrition Kentucky Department of Education 502 564-5625, ext. 4912 Programmatic Delivery Section Members: Jenny Fuller, ext. 4924 Katie Embree-Cleveland, ext. 4915 Jennifer Langfels, ext. 4939 Deborah Thompson, ext. 4928