Technology Planning & ePeGS David W. Dillard David W. Dillard Arcadia Valley R-II

Today’s Objectives District and building planning to meet the DESE criteria District and building planning to meet the DESE criteria Introduction to developing plans through ePeGS Introduction to developing plans through ePeGS

xcellence/index.html

xcellence/ePeGS.html

jectives_for_ePeGS--objonly.doc

Plans should be developed using committees for input and work distribution Write plans before you enter them into ePeGs Have all the little components before you enter the data into ePeGs Data entry into ePeGs can be completed by anyone, but they need to be trained

ePeGS helps districts develop one (1) comprehensive plan that will drive all improvement efforts for all required plans and all improvement initiatives. The Planning Tool identifies the components to specific plans and each plan can be printed as a separate document. It works best if plans have been written before beginning to enter them on ePeGS. 9/27/

The ePeGS Planning Tool is a data base Adding additional required plans is as easy as clicking on a checkbox. Each part of the plan is entered or pasted separately. Each part of the plan is edited separately. 9/27/

District Plans  Title I LEA Plan  NCLB LEA Improvement Plan  Spec Ed Improvement Plan  Perkins Postsecondary Plan  Perkins Secondary Plan  Career Ladder Plan  CSIP  Perkins Tech Prep Plan  Title III Plan  Education Technology Plan Building Plans  Spec Ed Improvement Plan  Schoolwide Program Plan  NCLB School Improvement Plan  CSIP  Education Technology Plan 9/27/

amsPlanChecklists.html

ImprovementPlanChecklist.pdf

ePeGS Goals A Comprehensive School Improvement Plan (CSIP) that covers the needs of all programs A grant application system that is tied to the CSIP plan A cohesive place where grants can be planned and applied for together from multiple sources A system that reduces the need for programmer intervention to establish a new grant or plan

Two Parts Development Committee work Data Analysis Mission Statement Needs Statement Creation of: Goals, Objectives, Strategies, Action Steps Plan entry through ePeGS Data entry Additional Elements Approval/Submission Plan printing

ePeGS Login

ePeGS First Screen

ePeGS Planning Tool

9/27/ Click on the toolbar showing Goals, Objectives and Strategies to bring up the link in the center of the page titled Goals. Nothing else is available. 2.Only the functions that show in black letters are accessible. 3.Click on the arrow to minimize/maximize the navigation window. 3

1.Click on Planning Tool to see displays for both the district and the building. Notice the District/LEA Plan Summary is in bold type. This is the plan that is now active. 2.The drop-down for the building will not display until you click on Building Plan Summary, which will make this plan active /27/

Planning Tool Menu

Mission Statement

Mission Statement (AV)

Currently a 4000 character limit Box includes text formatting options Formatting takes more space Use rtf format to allow more text Characters that have caused problems – ‘ and % Box added/removed What to include 9/27/

Needs Assessment (AV)

Planning Goals Objectives: Strategies (DESE sometimes calls activities) Action Steps

ePeGS Goals

9/27/ When entering or editing information in ePeGS, this process is always the same. 2.Choose the Goal you want to work with, then the Objective, Strategy and Action Step. Each must be chosen individually to enter or edit. The next step always appears below the current level. 3.Click on the Objective that is now in bold to begin work, either to enter or to edit. 3

Objectives Objective – a statement that describes the specific, measurable results to be achieved by whom, by when and by how much or to what degree. Objectives, like goals, must be measurable and must relate to student performance but they must also specify a final target and when that target is to be met. Objectives are generally more discrete than goals, indicating the specific target population requiring improvement. Objectives should relate to and support a district goal. Examples: Goal: The district’s graduation rate will increase to 90.0%. Objective: The graduation rate for students with disabilities will increase to 90.0% by 2009.

9/27/ Objectives should be few in number and SMART (Specific, Measurable, Achievable, Results oriented, and Time sensitive). Example: By (when), (percent/number) of (who) will (do what) as evidenced by (what). Samples: By the end of the 2012 school year, the group of all students and students in each subgroup identified for No Child Left Behind accountability will make adequate yearly progress as reported on the DESE AYP report. One hundred percent (100%) of the MAP and EOC standards on the APR will be met at the High 1 or High 2 Level of the Status Measures each year.

9/27/ To find any objectives already entered for the goal, click view. 2.To find additional objectives, click on the arrow and choose what objectives you want, then click view. 3.To enter an objective or to edit an existing objective, enter or change the selection that is displayed in the window 4.Click Save Objective before making any other selection.

Objectives: Goal 1

DESE Sample Tech Objectives

9/27/ Once the Objective has been chosen or entered, the Strategies can be chosen, entered or edited. 2.The same process is used for selecting Strategies and Action Steps when entering or editing as it is for Objectives. 1 2

9/27/ Objectives can be rearranged by clicking on the dot next to a number, then dragging and dropping the objective into the new location.

Objective Entry

Activities: Now called Strategies Activities - the discrete and measurable strategies or interventions that specify how the objective will be accomplished. Examples Goal: The district’s graduation rate will increase to 90.0%. Objective: The graduation rate for students with disabilities will increase to 90.0% by 2009 Activity: Develop and implement a work experience program for nurse’s aide.

Strategy Entry

9/27/ The Apply Strategy to Plan list sends your selections to each checked plan without writing the same thing multiple times. 2.Notice that CSIP is always checked. Check any additional plans that will use the same objective, strategy and action steps. When editing, make sure the checkboxes are applied to the desired plans. 3.Be sure to save strategy before making any other selection. 4.Click clear strategy to continue working with the same objective. Don’t use Back Button

9/27/ To delete a strategy, simply choose the strategy you do not want and click the Delete Strategy button. This will also remove all action steps that have been applied to the strategy. 2.To move the strategy to a different objective, first go to the objective you wish it applied to, then use the View button. Choose All Strategies Applied to Objective, then choose the strategy. Next, go back to the original objective, find the strategy and choose Delete. 1 2

Action Step Action Step – the major steps required to implement the activity. Examples: Goal: The district’s graduation rate will increase to 90.0%. Objective: The graduation rate for students with disabilities will increase to 90.0%.by 2009 Activity: Develop and implement a work experience program for nurse’s aide. Action Step: Contact the local hospital to meet and discuss nurse’s aide program options.

Action steps, though not required, help make the plan specific, usable and time sensitive. Action steps divide the strategies into more specific responsibilities and activities necessary to implement the programs and practices described in the strategies. Action steps indicate responsible persons, resources, and timelines identifying when each action will be completed. Action steps have relatively short timelines (a few days or weeks to a year) and help track progress of strategy implementation. 9/27/

Action Step Entry

Print/Submit

9/27/ To print, choose the district, or the building you want 2.Click on Submit/Print Plan 3.Choose the plan you wish to view/print 4.Click on the View/Print Plan link next to that plan A pop-up window will appear. If the plan does not display, you may have your pop-up blocker on. Choose the Pop-up blocker setting from your web browser that will allow you to see the window. 1

9/27/ The complete plan now shows in the new window. To print it, use the shortcut key or right click the mouse and choose. An additional option is to copy the document and save it in Word or other software to a local file. The document can then be formatted as desired. Also, since ePeGS can be edited at any time, the saved file is a record of the plan on a given date – especially useful if editing is being done.

Final Plan

Evaluation

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Evaluation: Additional Elements

NCLB LEA Improvement Plan Additional Elements

9/27/ Click on the top right middle box (Restore Down) to reduce the screen size. Adjust the screen size. 2.Move the program to one side of the page 3.Open a second program A sample is on the next slide.

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There is more than one way to copy and paste or to set up the screens. Use shortcut keys or right click the mouse to copy and paste into ePeGS 9/27/

9/27/ Highlight the selection you want to copy. 2.Right click on the mouse and choose copy.

9/27/ Move the cursor to the document where you want to paste the information and left click the mouse. 2.Then place the cursor in the window where you want to paste the text and right click. 3.Choose Paste. 2 3

Knowing when things are saved After the information is entered select the. To enter a new objective select the. To delete, select NOTE this will delete any strategies and action steps linked to this objective. 9/27/

9/27/ Notice that the Delete button is not active. This objective has not been saved. The screen will refresh when the button has been successfully pressed and the delete button will be active.

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