CALIFORNIA DEPARTMENT OF EDUCATION Tom Torlakson, State Superintendent of Public Instruction TOM TORLAKSON State Superintendent of Public Instruction Language Policy and Leadership Office Update Bilingual Coordinators Network Meeting November 17, 2011 Sacramento, CA

TOM TORLAKSON State Superintendent of Public Instruction 22 Title III Program and Funding Michele Anberg-Espinosa Erin Koepke Education Programs Consultants

TOM TORLAKSON State Superintendent of Public Instruction –12 Sub-grantee Awards 2011–12 Title III, Part A per pupil amounts: –Limited English Proficient (LEP): $ –Immigrant: $ Notification sent late September/early October via Spending authority as of July 1, 2011

TOM TORLAKSON State Superintendent of Public Instruction –12 Immigrant Program Private School Participation Notification sent to local educational agencies (LEAs) via late September Participating Private Schools: –The California Department of Education’s (CDEs) Request for Applications Title III Immigrant Education Subgrant Program Web page at –The CDEs Title III Notice of Apportionments 2011–12 Web page at Memorandum of understanding (LEP and Immigrant): –To be completed by October 31, 2011

TOM TORLAKSON State Superintendent of Public Instruction 555 Maintenance of Effort Full allocation will be received only if expenditures of state and local funds for preceding fiscal year (FY) are at least 90 percent of expenditures for the second preceding fiscal year Maintenance of Effort (MOE) Failure: –LEA allocations are reduced in exact proportion by which expenditures are below 90 percent level MOE requirement contact: –Thi Huynh by phone at or by at

TOM TORLAKSON State Superintendent of Public Instruction –12 Allocation Amounts Funding amounts, including MOE reductions: –LEP: The CDEs Request for Applications Title III LEP Student-Subgrant Program Web page at –Immigrant: The CDEs Request for Applications Title III Immigrant Education Subgrant Program Web page at Direct funded, consortia, and private school directories: –Title III Notice of Apportionments 2011–12 Web page at

TOM TORLAKSON State Superintendent of Public Instruction 777 End of Year Expenditure Reports End of year expenditure reports: –Due October 28, 2011 –Late submission: Contact the Language Policy and Leadership Office (LPLO) immediately Obligations: –Liquidated no later than 90 days after the funding period ends –FY 2009–10 subgrants: December 30, 2011

TOM TORLAKSON State Superintendent of Public Instruction 888 Cash Management Data Collection System Most recent reporting period –October 10–31, 2011 Next reporting period –January 10–31, 2012 The CDE’s Federal Cash Management Web page: Cash Management Data Collection contact: Karen Almquist, Education Fiscal Services Assistant, by phone at or by e- mail at

TOM TORLAKSON State Superintendent of Public Instruction 999 Title III Apportionments Fiscal Year 2009–10 Payment information: –The CDEs NCLB Title III, Immigrant and LEP Programs Web page at Last opportunity to report cash balances for FY 2009–10 funds: –October 10–31, 2011 –Remaining funds set to revert permanently

TOM TORLAKSON State Superintendent of Public Instruction 10 Title III Apportionments Fiscal Year 2010–11 Fourth payment released: September 2011 –Warrants should have been received by county treasurers Fifth payment scheduled to be posted: Early December 2011 –Based on October reporting

TOM TORLAKSON State Superintendent of Public Instruction 11 Title III Apportionments Fiscal Year 2011–12 First payment: –November 2011 for LEAs that have a cash balance that warrants a release –Apportionments based on cash balance submitted Difference between 25% of LEAs annual entitlement and cash balance up to entitlement amount –Allocations for prior year grant award(s) paid first, unless authority to obligate funds has expired

TOM TORLAKSON State Superintendent of Public Instruction 12 Consolidated Application 2011–12, Part II Consolidated Application II –Due January 31, 2012 –Report obligations for FYs 2010–11 and 2011–12

TOM TORLAKSON State Superintendent of Public Instruction –12 Immigrant Student Reporting LEAs: Certify student information files accurate via California Longitudinal Pupil Data Achievement System (CALPADS) –Spring certification window –CALPADS Service Desk: or Private Schools: Student National Origin Report –March 2012

TOM TORLAKSON State Superintendent of Public Instruction 14 Immigrant Student Definition Age three through 21 Were not born in any state –Each of the 50 states –The District of Columbia –The Commonwealth of Puerto Rico Have not been attending one or more schools in any one or more states for more than three full (cumulative) academic years ESEA, Sections 3301(1) and (6)

TOM TORLAKSON State Superintendent of Public Instruction 15 Title III Fiscal and Program Contacts LEP –Fiscal Questions: Patty Stevens, Associate Governmental Program Analyst, or –Program Questions: Michele Anberg-Espinosa, Bilingual/Migrant Education Programs Consultant, or Immigrant –Fiscal Questions: Jim Shields, Associate Governmental Program Analyst, or –Program Questions: Erin Koepke, Education Programs Consultant, or

TOM TORLAKSON State Superintendent of Public Instruction 16 Two-Way Bilingual Immersion

TOM TORLAKSON State Superintendent of Public Instruction 17 Two-Way Bilingual Immersion Two-Way Bilingual Immersion (TWBI) Directory results posted on the CDEs Two-Way Immersion Web page at 17

TOM TORLAKSON State Superintendent of Public Instruction 18 Two-Way Bilingual Immersion TWBI Directory Highlights 230 schools/LEAs reporting (77 not reporting); 95 new and/or expanding programs; Spanish 89%, Mandarin 4%, Korean 3%, 2% other (Armenian/German, Hmong, Italian, Japanese), Cantonese 1%; 35,091 students in elementary and 6,562 at the secondary level; 18

TOM TORLAKSON State Superintendent of Public Instruction 19 Two-Way Bilingual Immersion TWBI Directory Highlights, Continued Student Demographics: –English Learners (ELs) = 24,425 –English Only/Initially English Proficient = 11,905 –Redesignated Fluent English Proficient = 5,323; 90 have the Biliteracy Seal; and Top Five Subject Areas at the Secondary Level: Partner Language Arts (101); History/Social Science (84); Science (32); Math (17); Visual/Performing Arts (9) tied with PE (9) 19

TOM TORLAKSON State Superintendent of Public Instruction 20 Two-Way Bilingual Immersion Contact For questions regarding TWBI, contact Michele Anberg-Espinosa, Bilingual/Migrant Education Consultant, by phone at or by at 20

TOM TORLAKSON State Superintendent of Public Instruction 21 Title III Accountability Requirements and Technical Assistance Lilia G. Sánchez Education Programs Consultant

TOM TORLAKSON State Superintendent of Public Instruction 22 Accountability Requirements Title III of the ESEA provides supplemental funding to LEAs and consortia to implement programs designed to help ELs and immigrant students attain English proficiency and meet the state’s academic and content standards

TOM TORLAKSON State Superintendent of Public Instruction 23 Accountability Requirements Define two annual measurable achievement objectives (AMAOs) for increasing the development and attainment of English proficiency Include a third AMAO related to meeting Title I Adequate Yearly Progress (AYP) for the EL subgroup at the LEA level

TOM TORLAKSON State Superintendent of Public Instruction 24 Accountability Requirements The CDE prepares annual Title III Accountability Reports for each direct- funded LEA or consortium receiving Title III funds - Districts - County Offices of Education (COEs) - Direct funded charters - Consortia Results for all consortium members are aggregated up to the consortium level

TOM TORLAKSON State Superintendent of Public Instruction 25 Consequences of Not Meeting the AMAOs If a Title III LEA or Consortia does not meet one or more of the AMAOs in any year. LEA or Consortia must notify parents of ELs that the LEA did not meet AMAOs -Notification must be provided within 30 days of public data release. -Sample parent notification letters in English and other languages are on the CDE Title III Accountability Requirements 2011 Web page at

TOM TORLAKSON State Superintendent of Public Instruction 26 Consequences of Not Meeting the AMAOs If a Title III-funded LEA or consortium does not meet one or more of the there AMAOs for two consecutive years (2009–10, and 2010–11), it must also: -Develop an improvement plan that will ensure that all AMAOs are met

TOM TORLAKSON State Superintendent of Public Instruction 27 Consequences of Not Meeting the AMAOs If a Title III-funded LEA or consortium does not meet one or more of the there AMAOs for four consecutive years (2007–08, 2008–09, 2009–10, and 2010–11): -The state requires the LEA or consortium to modify its curriculum, program, and method of instruction

TOM TORLAKSON State Superintendent of Public Instruction –11 AMAO Year Status Year StatusNumber of LEAs/Consortia Year 097 Year 193 Year 2125 Year 367 Year 4109 Year Total673 Number of LEAs/consortia receiving Title III funds: 673 Number meeting all three AMAOs: 97 Source: September 23, 2011 Title III Accountability Report

TOM TORLAKSON State Superintendent of Public Instruction 29 AMAO 1 Results for 2010–11 AMAO 1 -51% of LEAs/consortia met target

TOM TORLAKSON State Superintendent of Public Instruction 30 AMAO 2 Results for 2010–11 AMAO 2 -63% of LEAs/consortia met target less than 5 years -59% of LEAs/consortia met target 5 years or more -45% of LEAs/consortia met both targets of AMAO 2

TOM TORLAKSON State Superintendent of Public Instruction 31 AMAO 3 Results for 2010–11 AMAO 3 -29% of LEAs/Consortia met target

TOM TORLAKSON State Superintendent of Public Instruction 32 AMAO 3 Academic Achievement EL Subgroup must meet AYP targets in: English Language Arts (ELA) -Participation rate -Percent Proficient or above Mathematics -Participation rate -Percent Proficient or above EL subgroup for AYP includes Redesignated Fluent English Proficient (R-FEP) students who have not scored proficient or above on the California Standards Test (CST) in ELA 3 times after being reclassified.

TOM TORLAKSON State Superintendent of Public Instruction –11 Title III Accountability Report Information Guide Contains detailed information describing the 2010–11 AMAO calculations The CDE Title III Accountability Web page at

TOM TORLAKSON State Superintendent of Public Instruction Title III Accountability Report Information Guide

TOM TORLAKSON State Superintendent of Public Instruction 35 Title III Year 2 LEAs in Improvement Status 113 School Districts, COEs, and Independent Charters 12 Consortia 125 Total LEAs identified as not having met one or more AMAOs for two consecutive years Data source: 2011 AYP Report and 2010–11Title III Accountability Report released on September 23, 2011

TOM TORLAKSON State Superintendent of Public Instruction 36 Title III Year 4 LEAs in Improvement Status 103 School Districts, COEs, and Independent Charters 6 Consortia 109 Total LEAs did not meet one or more AMAOs for four consecutive years for the EL subgroup Data source: 2011 AYP Report and 2010–11 Title III Accountability Report released on September 23, 2011

TOM TORLAKSON State Superintendent of Public Instruction 37 Title III Year 2 or Year 4 LEAs in Improvement Status LEAs in Year 2 or Year 4 Title III improvement status must develop a Title III Plan State shall provide technical assistance to LEAs not meeting AMAOs for two and four consecutive years

TOM TORLAKSON State Superintendent of Public Instruction 38 The Title III Plan For LEAs in Year 2, this plan should effectively support the LEA to meet the AMAO targets in the future LEAs in Year 4 will ensure that this plan describes a full revision of their curriculum, program, and method of instruction for ELs in order to achieve the AMAO targets

TOM TORLAKSON State Superintendent of Public Instruction 39 Title III Guidance for Year 2 and Year 4 In previous years, the CDE has provided separate templates and guidance documents for LEAs in Year 2 or Year 4 improvement status

TOM TORLAKSON State Superintendent of Public Instruction 40 Title III Guidance for Year 2 and Year 4 Beginning in 2011–2012, requirements for both Year 2 and Year 4 have been aligned A single template was created to address all the legal requirements Plans will be uploaded into the California Accountability and Improvement System (CAIS)

TOM TORLAKSON State Superintendent of Public Instruction 41 Preparing for the Plan Information on accountability requirements and technical assistance is available on the CDE Title III Accountability Requirements 2011 Web page at

TOM TORLAKSON State Superintendent of Public Instruction 42 Preparing for the Plan The “Guidance for LEAs not Meeting Annual Measurable Achievement Objectives for Two or Four Years 2011–12,” document is posted on the CDE Title III Accountability Requirements 2011 Web page at 11.asp

TOM TORLAKSON State Superintendent of Public Instruction Title III Year 2 and Year 4 Guidance 43

TOM TORLAKSON State Superintendent of Public Instruction 44 Preparing for the Plan Download the recommended English Learner Subgroup Self-Assessment (ELSSA) Tool and the ELSSA Toolkit that are available on the CDE Title III Accountability Requirements 2011 Web page at 11.asp Complete the ELSSA

TOM TORLAKSON State Superintendent of Public Instruction 45 Preparing for the Plan Complete the following documents, found in the “Guidance for LEAs not Meeting Annual Measurable Achievement Objectives for Two or Four Years 2011–12” posted on the CDE Title III Accountability Requirements 2011 Web page at -Title III Year 2 and Year 4 Plan Template -Title III Year 2 and Year 4 LEA Needs Assessment Template

TOM TORLAKSON State Superintendent of Public Instruction Preparing for the Plan Perform in depth Needs Assessment. Specifically addressing factors that prevented LEA or Consortium from meeting AMAOs. Identify actions to meet specific AMAOs (e.g., related to ELD, ELA, Math), including professional development and parent involvement activities. 46

TOM TORLAKSON State Superintendent of Public Instruction Preparing for the Plan Address the following State Goals : –Goal 2A: Annual Progress Learning English –Goal 2B: English Proficiency –Goal 2C: AYP for EL Subgroup –Goal 2D: High Quality Professional Development –Goal 2E: Parent and Community Participation 47

TOM TORLAKSON State Superintendent of Public Instruction Preparing for the Plan Identify additional goals to address in the improved Title III Plan based on results of the Needs Assessment. 48

TOM TORLAKSON State Superintendent of Public Instruction Preparing for the Plan Note: For any AMAO target met, the LEA is not obligated to write strategies for the corresponding Goal (e.g., Goal 2A or 2B for English language development [ELD]; Goal 2C for ELA or Math). However… LEA must indicate assurance to continue pursuing Goal(s) related to those AMAO targets met. 49

TOM TORLAKSON State Superintendent of Public Instruction Preparing for the Plan Address 2G if LEA receives Immigrant Funds Address 2F, 5A, 5B, and/or 5C if in need of improvement as per the Needs Assessment. Develop an improved Title III Plan that includes strategies and actions that will ensure AMAOs are met. 50

TOM TORLAKSON State Superintendent of Public Instruction 51

TOM TORLAKSON State Superintendent of Public Instruction 2F: Parental Notification ESEA Sec 3202 (b) This goal refers to the requirement that all LEAs notify parents annually about the following: –Title III Accountability Status –Their child’s English proficiency level –Their child’s program placement –Their right to apply for a waiver out of English language instructional setting 52

TOM TORLAKSON State Superintendent of Public Instruction 53 Submission of Plan On-Line into CAIS by January 23, 2012 Enter your Title III Year 2 or Year 4 Plan onto CAIS Upload: along with the following documents by January 23, 2012: -Completed ELSSA -Completed Needs Assessment -Completed LEA Checklist and -Signed Title III Assurance Form

TOM TORLAKSON State Superintendent of Public Instruction 54 After Plans are Submitted After the CDE receives your plan: -Plan is evaluated by a team of reviewers -LEA is contacted if revisions are recommended through feedback letter -LEA provides requested revisions

TOM TORLAKSON State Superintendent of Public Instruction 55 After Plans are Submitted Implement the Title III Plan immediately, do not wait for the CDE review to begin implementation Monitor the Title III Plan progress

TOM TORLAKSON State Superintendent of Public Instruction 56 Title I Program Improvement and Title III Year 2 and Year 4 Title I Program Improvement LEAs that are also in Title III Year 2 and Year 4 are subject to combined accountability requirements Aligned Title I and Title III planning and reporting requirements are available at the CDEs Title I Program Improvement Web page at

TOM TORLAKSON State Superintendent of Public Instruction Title I and Title III Overlaps 57 Title I PI Yr 1 and Title I PI Yr 3 Sanctions LEAs Title III Yr 2 and Title III Yr 4 Sanctions 2A 2B 2C 2D 2E Goals In common

TOM TORLAKSON State Superintendent of Public Instruction Title I and Title III Overlaps 58 Goals 2A-2E, other Goals may be addressed in Title III Plan Can Cite in Title I Addendum Question 6 or LEA Plan Section 2 where these are addressed.

TOM TORLAKSON State Superintendent of Public Instruction 59 County Office of Education Regional Leads Technical Assistance and Support Title III Regional County Office of Education Leads Assist with the development, implementation and monitoring of the Title III Year 2 and Year 4 plans to ensure that LEAs meet their Title III AMAO targets in the future

TOM TORLAKSON State Superintendent of Public Instruction 60 County Office of Education Regional Leads Technical Assistance and Support The CDE and the California Comprehensive Center (CA CC) at WestEd work closely with Title III Regional Leads to: Plan and implement services, offer technical assistance webinars designed to support LEAs in developing and implementing effective plans Facilitate delivery of annual training forums for LEAs in Southern and Northern California

TOM TORLAKSON State Superintendent of Public Instruction 61 Technical Assistance Regional COE Leads CDE LPLO Staff –Carlos Rivera, –Lilia G. Sánchez, WestEd CA CC Title III Staff –Zoe Ann Brown, –Beth Anselmi, –Kurt Larsen, Title III Accountability Requirements Title III Documents and Webinars

TOM TORLAKSON State Superintendent of Public Instruction 62 12th Annual Accountability Leadership Institute for English Learner & Immigrant Students December 5–6, 2011 Sheraton San Diego Hotel Nancy Zarenda, Institute Chair

TOM TORLAKSON State Superintendent of Public Instruction FOCUS Collaborations and Partnerships for English Learner Success

TOM TORLAKSON State Superintendent of Public Instruction 64 Keynote Speakers Rosalinda Barrera, Ph.D., U.S. Department of Education Willard Daggett, Ph.D., Center for International Education Russell Rumberger, Ph.D., University of California Office of the President

TOM TORLAKSON State Superintendent of Public Instruction 65 Monday Evening Networking Reception Hosted by: San Diego County Office of Education Keynote Speaker Dr. Randy Ward San Diego County Superintendent of Schools Musical Talent San Diego Unified High School Mariachi Band

TOM TORLAKSON State Superintendent of Public Instruction 66 Partial List of Workshop Topics Federal & State Legislative Updates Title III Accountability EL Research & Effective Implementation Common Core Standards RTI & English Learners Assessments Long-term English Learners After School Programs for English Learners Migrant Education Policies & Practices Court Schools and English Learners Categorical Program Monitoring Updates and, more.

TOM TORLAKSON State Superintendent of Public Instruction 67 REGISTRATION NOW AVAILABLE Begin the process online at: (PAYMENTS MUST BE MAILED IN) For additional information contact: Nancy Zarenda Institute Chair We look forward to seeing you in San Diego!