Report Creation to Emphasize SMART Goal Acquisition SCWI Symposium May 2015

SMART Goal Considerations RPTs are expected to set and review goals annually SMART goals should – be based on a review of data – be impactful to your students and programs – respond to an “urgent and critical need” – be capable of delivering the most gain in student achievement

SMART Goals Specific Measurable Attainable Results-Oriented Time-bound

SMART Goals Specific – and student focused. Does the goal represent the greatest area of need for some or all students?

SMART Goals Measurable – Has a baseline been established? – How can we measure if the targets have been achieved? – Are targets identified? – Are targets sufficiently ambitious?

SMART Goals Attainable – Is the goal reasonable? – What is the evidence? – Is the goal ambitious yet attainable? Targets (Reeves) QuartilesIncrease 1 st (0-24%) 20% 2 nd (25-49%) 12% 3 rd (50-74%) 7% 4 th (75-100%) Approx. 4%

SMART Goals Results-Oriented – Why is it important to achieve this goal? – For students? Staff? Schools? Colleges? Programs?

SMART Goals Time-bound – What is the timeframe for achieving this goal? (Based on K-12 Improvement of Planning Assessment Tool, )

SMART Goals Process Needs Assessment based on data Identification of SMART Goals Identification of strategies to contribute to achievement of SMART Goals Regular Review to ensure on target to achieve goals Year end review of SMART Goal success 9

Sample SMART Goals Increase student success rate by 17%, from a baseline of 73% in to 90% by the end of June Is this example SMART? Could it be “SMARTer”? 10 Specific Measurable Attainable Results-Oriented Time-bound Specific Measurable Attainable Results-Oriented Time-bound

Sample SMART Goals Increase the retention rate of dual credit student participants to 90% Is this example SMART? Could it be “SMARTer”? 11 Specific Measurable Attainable Results-Oriented Time-bound Specific Measurable Attainable Results-Oriented Time-bound

Where can I get data? Board’s data warehouse School’s Student Management System/College’s Management Systemm Class records Enterprise Data Collection System (EDCS) Ontario College Application Service (OCAS) Regional Planning Team’s SMART Goal Report 12

Why Are SMART Goals Important? Improve outcomes for students Improve program quality Program approvals and re- approvals based on data 13

Proposal Approvals and Re-Approvals Criteria used for decision making – Approved vs. Actual students – Retention – Success – % of students in target group for whom the dual credit program was designed 14

Approved vs. Actual Student Participants In , approved vs actual student participants was 92% 15 Program Name Approved Number of Students Actual Number of Students % Motorcycle Repair Techniques % SMART goal report sample EDCS Data

Approved vs. Actual Student Participants In , approved vs actual student participants was 92% 16 Program Name Approved Number of Students Actual Number of Students % Motorcycle Repair Techniques % Aesthetics % SMART goal report sample

Target Groups Primary Target Group Specialist High Skills Majors Ontario Youth Apprenticeship Program In EDCS, Profile of Students Who Started the Program 17

Target Groups 18 Program Name Program primarily designed for Total Number of Students % of OYAP Students % of SHSM Students % of Disengaged Students Motorcycle Repair Techniques Primary220%18%100% AestheticsSHSM2010%20%50%

EDCS Extracts L18DC501 – L18 Dual Credits Total Approved Funding Extract L18DC502 – L18 Dual Credits Form 1 – RPTs Extract L18DC503 – L18 Dual Credits Form 2 – Activities + Forums Extract* L18DC504 – L18 Dual Credits Form 3 – Dual Credit Extract* L18DC505 – L18 Dual Credits Board and College Funding Extract L18DC506 – L18 Dual Credits Student Data Report Raw Stats Extract** L18DC509 – L18 Dual Credits Transportation Funding Extract *Board- and college-specific reports available **Board-specific report available

EDCS Extracts Common elements: – Date – RPT # – Program # – Program name – Approach – School Within A College indicator – RPT totals L18DC504 L18 Dual Credit Form 3 – Dual Credits Extract L18DC506 L18 Dual Credits Student Data Report Raw Stats Extract

EDCS Extracts L18DC504 L18 Dual Credit Form 3 – Dual Credits Extract Details specific to proposed, approved and actual programs, student numbers and finances Changes with initial approvals and each contract change cycle and after the interim and final data submissions L18DC506 L18 Dual Credits Student Data Report Raw Stats Extract Data provided at end of each semester by project on students and their successes Changes after interim and final data submission

L18DC504 L18 Dual Credit Form 3 – Dual Credits Extract Details specific to proposed, approved and actual programs, student numbers and finances Changes with each contract change cycle and after the interim and final data submissions – New or existing dual credits – Delivery mode (Day, night, SWAC, online, summer) – Proposed, approved and actual number of students – Projected number of students for next two years – Course details (course name, type, codes, hours, location) – Requested and approved number of students by course by program – Funding details by course and totals by program (board and college benchmarks, seat purchase funding, transportation and miscellaneous funding)

L18DC506 L18 Dual Credits Student Data Report Raw Stats Extract Data provided at end of each semester by project on students and their successes – Proposed and approved student numbers – Projected credits by semester – Information on students typically by age, gender, semester, and total: Number of students who started/finished Identification, Placement, Review Committee (IPRC) Individual Education Plan (IEP) Number of students by target group (primary target group, SHSM, OYAP) Number of students who had previously left school Credits attempted and earned Courses/apprenticeships attempted and earned Other secondary school credits potential and earned

Notes on Extracts Check the first row – correct year? Excel document does not contain formulas

Sample 504 Report 27

SMART Goal Formulas Measure (Extract)Formula Percentage Approved vs Actual Funding Expenditures (504) - Total approved funding= AW - Total funding expenditures= AX - Total approved funding divided by total funding expenditures multiplied by 100 = AX AW X 100

SMART Goal Formulas Measure (Extract)Formula Success Rate (506 Extract) Credits earned divided by credits attempted multiplied by 100 =(DL/DI) x 100 Retention Rate (506 Extract) -Total # of students who started=W+BA -Total # of students who finished=AL+BP -Total # of students who finished divided by total # of students who started multiplied by 100 = (AL+BP) (W+BA) X 100

SMART Goal Formulas Measure (Extract)Formula % of Students in Primary Target Group (506) - Number of students in the primary target group = CK - Total number of students who started the program = W+BA - Number of students in the primary target group divided by the total number of students who started the program multiplied by 100 = CK (W+BA) X 100

SMART Goal Formulas Measure (Extract)Formula Percentage Approved vs Actual Number of Students (506) - Number of approved students= F= F - Total number of students who started the program = W+BA - Total number of approved students divided by total number of students who started multiplied by 100 = F W+BA X 100

Sample 506 Report 32

Questions and Answers 33

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