Portal Extreme Presentation November 10, 2008

Overview Portals Use Cases Site Navigation ◦ oup oup Management Guide

Our Team Jason Akai Dmitriy Modin Hussain Noordin An Ton Rhaquel Valencia

Team Dynamics Roles ◦ Assigned weekly Meetings ◦ Skype for audio, chat ◦ Google – backup chat ◦ Google Docs, Acrobat Connect for Document sharing Repository ◦ PB Wiki

Lessons Learned Remote team is realistic, but beneficial to meet in person – loss of physical queues No PM assignment – positives/negatives Would have assigned clear deliverables, decide on scoring earlier for deeper review of best of class applications More advanced work done by all team before meetings

Intranet Portals “One Stop Shopping” for all employees Ease of ManagementEmployee Dashboard

Use Cases Similarities Document Management Access Control (security, audit trail) Document Workflow/Staffing (document check in/out, approval) Integration Calendar, Address Book, Mail, Tasks Communication Channels Message Boards, Chat, Screen sharing Customization No Cookie Cutter look/feel Similarities in the Market

Case 1 Development Manager for Payroll firm ◦ Seasonal impact on staff ◦ Manages internal (employees) and external (contractors) team ◦ Team resides on and off site ◦ Needs:  Document Management  Access Control  Tool Integration  Customized solution/interface

Case 1 - Solutions GoogleIntelliEnterpriseLotus/Domino SharePoint/Groove

Case 2 Manager in Hong Kong Low company information stream Low collaboration tools in place to communicate with world wide team No central place to get document

Case 2 - Solutions Central Desktop ClaromentisGroove HuddleIntelliEnterprise Instant Intranet Builder SharepointWebofficeZoho

Case 3 System Administrator in Project Management office Needs a way to manage access/changes in documents for individual groups No central place for everyone to go to get project updates Real Time Collaboration for document changes

Case 3 - Solutions GoogleHuddleLotus/DominoIntranet Dashboard

Case 4 VP of HR Big corporate experience in smaller shop Used to paper distribution, but is not feasible in new role Needs a central spot to manage, distribute, and collect forms for mostly travelling staff

Case 4 - Solutions Central DesktopClaromentisGoogleGrou.ps Groove/SharePointHuddleLotus/Domino Intranet Connections Intranet DashboardOfficeZillaSmall World LabsTeamsite WebOfficeZoho

Case 5 VP of Marketing National team Hands on Manager who needs immediate conversation tools Documents are massive – and ed constantly. Versions are usually out of sequence

Case 5 - Solutions ClaromentisGoogle GrooveLotus/Domino WebOfficeZoho

Best of Class applications Lotus Domino Suite – ◦ Sametime Chat and Meeting ◦ Quickr team room Sharepoint/Groove (Microsoft) ◦ Intregrates with Microsoft LiveMeeting, Exchange, Office Google Huddle and Zoho also scored well.

Management Guide Cost Open Source Integration Real Time Collaboration Easy to Use

Which to use? If already a Domino or Exchange shop, stay with Domino or SharePoint – best collaboration across existing tools If looking for cost effective solutions, Google and Zoho offers the best overall set of tools for the value.

Thank you for your Consideration Portal Extreme November 10, 2008