Electronic Resources: KBART File Template & Data Fields Bie-Hwa Ma and Shi Deng CEAL Task Force on Metadata Standards and Best Practices for East Asian Electronic Resources (ERMB) Tuesday, March 24, 2015 It’s all about: Metadata Standards and Best Practice for E-Resources Improving Discoverability and Accessibility of E-content

NISO KBART Phase II Recommended Practice  KBART: Knowledge Bases and Related Tools  KBART Recommended Practice (NISO KBART): Benefits  Provide content metadata in KB formatted files, a universally accepted data format  Make smoother interaction between members of KB supply chain  KB providers and their customers benefit from provision of higher-quality data by content providers  Publishers expose content to greater usage by accurate linking to their content  Immediate return on investment  Instruction for requesting endorsement (NISO KBART, p. 3)   Endorser also listed in the NISO website above

CJK Electronic Resources NISO KBART Compliance  CJK vendors are encouraged to use KBART filename convention and file template  Filename is correct and is relevant to the level (e.g. package/consortium)  KBART structure within the file is adhered to and data is in the correct position  Structure guidelines within each field are adhered to (e.g. correct use of data format)  All data in mandatory fields are included (e.g. identifiers, title, URLs)  Translation of NISO KBART Recommended Practice into CJK languages  Entire documentation is in process  The KBART file template contains 4 worksheets: Simplified Chi&Eng, Traditional Chi&Eng, Jpn&Eng, and Kor&Eng  Data field label in Eng and CJK  Date format if recommended  Instruction in Eng/Chi … for each data field (NISO KBART p )  Good news: Three CJK content providers have already provided KBART files

KBART Filename Convention (NISO KBART, p )  The filename should be: [ProviderName]_[Region/Consortium]_[PackageName]_[YYYY-MM-DD].txt  If title list is not region or consortium-specific, use “Global” JSTOR_Global_AllTitles_ txt  If title list is consortium-specific, for a specific package, use this form: OxfordJournals_SCELC_AllTitles_ txt  If title list is region-specific, for a specific package, use this form: Springer_Asia-Pacific_Medicine_ txt  ProviderName should be the platform on which the data is hosted Oup_Highwire_AllTitles_ txt Bloomsbury_IngentaConnect_Alltitles_ txt  Separate files should be produced for each content package the provider offers JSTOR_Global_ArtsandSciencesV_ txt

KBART Data Fields (NISO KBART p.18-26)  KBART File Data Fields  Total 25 data fields  All mandatory if they exist and are appropriate to the content  Every field should appear in the order given in the template, even if no info can be provided for a specific field  Content providers are permitted to include any extra data fields after the last KBART utilized position (access_type in position 25)  CEAL Recommended Additional KBART Data Fields  Total 9 data fields: seek input and support from CEAL members  All mandatory if they exist and are appropriate to the content  Every field should appear in the order given in the template

KBART Data Fields (p.18-26) PositionField NamePositionField Name 1publication_title14coverage_depth 2print_identifier15notes 3online_identifier16publisher_name 4date_first_issue_online17publication_type 5num_first_vol_online18date_monograph_published_print 6num_first_issue_online19date_monograph_published_online 7date_last_issue_online20monograph_volume 8num_last_vol_online21monograph_edition 9num_last_issue_online22first_editor 10title_url23parent_publication_title_id 11first_author24preceding_publication_title_id 12title_id25access_type 13embargo_info

CEAL ERMB Recommended KBART Data Fields  Discussion on CEAL Recommended Data Fields PositionField NamePositionField Name romanization_title date_first_issue_published parallel_title publication_frequency_most_ recent parallel_title_vendor- provide publication_status preceding_title date_added_to_package succeeding_title CEAL ERMB thanks very much for your participation!