a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. a lesson approach Microsoft® Excel 2010 © 2011 The McGraw-Hill Companies, Inc. All rights reserved.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 2 Use INT, ROUND, and TRUNC. 1 Work with Financial functions. 2 Insert SmartArt in a workbook. 3 Insert WordArt and a hyperlink. 4 Created nested functions. 5 Use Lookup functions. 6 Use images in a header or footer. 7

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 3

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  The INT function from the Math and Trig category shows the non-decimal portion of a value.  INT stands for “Integer.” An integer is a whole number.  The INT function truncates or cuts off all digits after the decimal point.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. The integer value of 1.2 is 1

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. ROUND adjusts a value to a specified digit to the left or right of the decimal point. The value is made larger or smaller. ROUND has two arguments:  The value to be rounded.  The number of digits used for rounding.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 9

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Financial functions analyze money transactions.  Many financial functions use the concept of an annuity. An annuity is a series of equal payments made at regular intervals for a specified period of time.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. You can define a data validation rule that sets minimum and maximum values for a cell or cell range.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Depreciation is the decline in value of an asset.  Depreciation is a recognized and common business expense.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 20

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  SmartArt is a graphics feature that provides high-quality text illustrations.  SmartArt shapes are not linked to worksheet data.  SmartArt shapes include a text pane for working with the text.  SmartArt shapes include bulleted lists, organization charts, cycles, pyramids, and matrices.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. Text can be keyed directly in an individual shape.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. Individual shapes can be edited and formatted.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. SmartArt is not editable if the workbook is saved for and opened in Excel format. This issue is identified by the Compatibility Checker.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 27

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. WordArt is a shaped text object. It can be filled, outlined, and styled.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. In addition to theme colors, you can create a custom color.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Displays another file.  Opens another program.  Shows a Web page.  Displays an address. A hyperlink is a clickable object or text that, when clicked:

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Clicking the Hyperlink button on the Insert command tab.  Right-clicking the cell and choosing Hyperlink from the shortcut menu.  Pressing [Ctrl]+[K]. Insert a hyperlink in a worksheet by:

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. You can set a ScreenTip for a hyperlink.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 33

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  A nested function is a function within another function.  The argument for the main function is another function.  Use a combination of the Function Arguments dialog box, the formula bar, and the Name Box to build nested functions.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. SUM nested within ROUND

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. =IF(SUM(B2:B4)>100Logical_test AVERAGE(F2:F4)Value_if_true 0Value_if_false =IF(SUM(B2:B4)>100, AVERAGE(F2:F4),0

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. Nested IF Formulas

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 38

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Lookup functions display a result by scanning columns or rows in a lookup table.  A lookup table is a cell range.  VLOOKUP scans columns in a lookup table.  HLOOKUP scans rows in a lookup table.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. A lookup table can be vertical or horizontal. The Paste command includes an option to transpose column data into a row layout. The data in cells A1:A9 has been transposed in cells A15:J15.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. VLOOKUP is looking for a match in the TCodes range (on a different sheet) for the contents of the Code column (cell I4). It checks the second column in TCodes to find the diagnosis name to be shown in cell J4 (Astigmatism).

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 42

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  You can insert a picture from a file in a header or footer.  In the header or footer section, the code is &[Picture].  Header or footer images can be formatted from the Format Picture dialog box in the Header and Footer Elements group.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. This footer image is large and appears on each sheet. It can be sized to fit in the footer area.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  A watermark is text or an image that appears behind or on top of the data.  A watermark is usually faint in color.  Watermarks are intended for printed pages.  A watermark is simulated by placing an appropriate image in a header or footer.  The image should to be sized and colored to serve as a watermark.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. The word “Confidential” is a watermark. It is an image placed in the header. The eyeglass image is in the footer.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Excel maintains the precise value in a cell but can display the number as an integer or with as many decimal places as you choose.  There may be subtle or noticeable differences between the precise value and the displayed value.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Use the INT function to display a value with no decimal places, that is, the whole number.  The ROUND function adjusts a value up or down, depending on how many digits are used for rounding. This function can round to the left or right of the decimal point.  TRUNC is similar to INT but allows decimal places to be shown.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  The PMT function calculates a regular payment for a loan.  The FV function calculates the value of a regular series of deposits.  There are several financial functions that calculate depreciation based on accepted accounting practices.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  The Number and Currency formats can display negative values in different styles.  Data validation can be applied to set minimum and maximum values for a range of cells.  A nested function is a function used as an argument for another function.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  SmartArt illustrations include many common business diagrams. These graphics are not linked to worksheet data.  A SmartArt illustration is a worksheet object, made up of individual shapes. All can be sized, positioned, and formatted.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  WordArt creates a shaped text object. It has properties like other objects and can be styled in a variety of ways.  Hyperlinks enable you to jump to other worksheets, other workbooks, addresses, or Web sites by clicking the hyperlink text or image.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  The Compatibility Checker scans a workbook for features that will not work in earlier versions of Excel.  The Conditional Formatting command includes a top and bottom rules setting that formats the highest or lowest values or percentages in a range.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Lookup functions display data from a specified range by matching a value or label in the worksheet to a value or label in another range.  Lookup functions can work in a vertical or horizontal layout.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  A picture can be inserted in a header or footer with some editing features. The image appears on each page.  An appropriately designed and sized image can be used to simulate a watermark in a worksheet.