Joint Research & Enterprise Office Training The team, the procedures, the monitor and the Sponsor Lucy H H Parker Clinical Research Governance Manager

Joint Research & Enterprise Office Training CI and PIs Monitor Regulatory Assurance Manager Stats. ?RN/CTA/DM Research Pharmacy Archivist Finance Support Departments IT - eCRF The Team

Joint Research & Enterprise Office Training Lots of meetings! Site selection Risk Assessment (26 point risk assessment) Major issues identified and minimised Monitoring plan – agreed with all parties even if external monitor Standard RG processes – initiation, routine, close out Safety reporting How are the studies set up?

Joint Research & Enterprise Office Training Sponsor

Joint Research & Enterprise Office Training Sponsor Sponsor takes on overall responsibility for initiation, management and/or financing of study All clinical trials must have a designated sponsor –Must be named in the protocol Not necessarily the funder –Typically CI employer Can delegate responsibilities to investigators

Joint Research & Enterprise Office Training Quality Assurance (audits) Quality Control (monitoring) Contracts & Agreements Medical Expertise Trial Design Trial Management, Data Handling, and Record Keeping Investigator Selection Allocation of Responsibilities Compensation to Subjects and Investigators Financing Submission to Regulatory Authorities Confirmation of Review by REC Information on IMP Manufacturing, Packaging, Labelling, and Coding of IMP Supplying and Handling of IMP Record Access Safety Information Safety Reporting Non-compliance Premature Termination or Suspension of a Trial Clinical Trial/Study Reports Multi-centre Trials ICH GCP Section 5 Joint Research & Enterprise Office Training Sponsor Responsibilities

Joint Research & Enterprise Office Training Quality Assurance (QA) versus Quality Control (QC) QC = Quality Control = monitoring –Member of trial team –Ongoing QA = Quality Assurance = auditing –Independent –Planned and systematic Joint Research & Enterprise Office Training

Monitoring Joint Research & Enterprise Office Training

What is monitoring? Joint Research & Enterprise Office Training “The act of overseeing the progress of a clinical trial, and of ensuring that it is conducted, recorded, and reported in accordance with the protocol, SOPs, GCP, and any regulatory requirements” ICH GCP Section 5.18 Joint Research & Enterprise Office Training

Purpose of Monitoring? Joint Research & Enterprise Office Training Protection of rights and wellbeing of human participants –Ensure consent in place for record access Trial data are accurate, complete and verifiable from source documents Conduct of trial is in compliance with the currently approved protocol, GCP, and all applicable regulatory requirements ICH GCP Section Joint Research & Enterprise Office Training

Qualities of a Good Monitor? Appropriately trained Adequate scientific and/or clinical knowledge –Documented with training logs and CVs Thoroughly familiar with: –IMP –Protocol –Consent form –Sponsor & trial SOPs –GCP Knowledge of local laws, regulations, customs & local language ICH GCP Section Joint Research & Enterprise Office Training

Extent and Nature of monitoring Monitoring should be proportionate to: –Objective –Purpose –Design –Blinding –Size and complexity –Outcome measures –Risks ICH GCP Section Joint Research & Enterprise Office Training

Types Of Monitoring (1) Coordinating centre / day-to-day monitoring –Data collected are consistent with protocol –CRFs are being completed by authorised staff –No key data is missing –Data appears to be valid –Review of recruitment rate, withdrawals and losses to f/up Joint Research & Enterprise Office Training

Types Of Monitoring (2) Central monitoring –Determination of key eligibility criteria through collection of: Consent forms (with agreement by participant) Scans Pathology reports –Statistics Unusual patterns of data Joint Research & Enterprise Office Training

Types Of Monitoring (3) On-site monitoring –Staff training –Access to necessary documents –Confirm pharmacy and lab resources in place Count study drugs –Adherence to protocol and GCP –Check medical records Consent forms Eligibility SAEs, SADRs, SUSARs etc –Source Data Verification (SDV) Joint Research & Enterprise Office Training

CRF Completion Data Entry Data cleaning & Validation Data entry checks Double data entry Post entry checks Monitoring visits & SDV Training Investigators OCR Data Management & Processing EDC system Joint Research & Enterprise Office Training

Common queries and checks Joint Research & Enterprise Office Training Most common checks to identify discrepancies: –Missing values –Range checks, including lab values and normals –Logical date sequence –Header information consistent –Missing visits or pages –Visits in compliance with protocol –Inclusion/exclusion criteria met –Procedures performed in proper order –Fraud Joint Research & Enterprise Office Training

Post 1. Data manager cleans & validates database 2. Problems such as missing values or inconsistencies 3.Queries addressed to the PI via paper query forms 4. PI resolves queries 5. Query resolutions put on query form 6. Monitor checks query resolutions 7. Query forms with resolution sent back to data manager 8. Corrections entered in database Data validated No Yes Joint Research & Enterprise Office Training Post Entry Checks Joint Research & Enterprise Office Training

Plan DoCheck Review MONITORING & AUDITS Ensuring the Quality of the Data Joint Research & Enterprise Office Training