Getting Started with Microsoft Works 2000: The Basics Presented by Bobbie DuFault PSS Works Product Lead

2 Objectives  Microsoft® Works versus Microsoft® Office  Works Standard versus Suite  Installation  Tour of the new Works Launcher  Works standard core programs

3 Works vs. Office  The difference between Works and Office is our target market. Works has been designed with you the Home User in mind.  It is easy and productive to use.  It eliminates the confusion of which program to use to accomplish all that you need to do in your busy day.

4  Works provides convenient solutions to everyday home tasks such as writing letters; creating, storing, and printing lists; managing personal finances; creating and sending greeting cards, invitations and messages, as well as many other household computer tasks.  Works is not a business solution. It is not designed to do all the tasks that a business needs to accomplish. For regular business, you need Microsoft Office. Works vs. Office (cont’d)

5 Works Standard vs. Suite Works 2000 Standard  Works Spreadsheet  Works Database  Works Word Processor  Works Calendar 2.0  Internet Explorer 5.0  Works Launcher

6 Works 2000 Suite  Works 2000  Microsoft® Word 2000  Microsoft® Internet Explorer 5.0  Microsoft® Home Publishing 2000  Microsoft® Money 2000  Microsoft® Expedia® Streets and Trips 2000  Microsoft® Encarta® Encyclopedia 2000  Microsoft® Picture It!® Express 2000 Works Standard vs. Suite (cont’d)

7 System Minimum Requirements Standard  Pentium 90 MHz or faster processor  16 MB of RAM  112 –148 MB of disk space Suite  Pentium 166 MHz or faster processor  24 MB of RAM  785 MB – 1.4 GB of disk space Both Standard and Suite require Windows 95, Windows 98, or later, Super VGA 256 colors, a 4x CD-ROM drive, and a mouse.

8 Which Works is right for you? In Works Standard you can:  Create great looking letters and reports  Create and organize lists  Plan and weigh financial options with spreadsheets  Manage basic household finances  Create and use an electronic address book

9  Make great looking school reports  Schedule and be reminded of events and appointments with the electronic calendar  Perform online tasks If this is what you do with your PC This Works is for you! Which Works is right for you? (continued)

10 If you also want to:  Create impressive resumes with the Word 2000 Wizard  Create professional-quality personalized greetings cards with Home Publishing 2000  Balance your checkbook and pay your bills online with Money 2000 and Investor Online  Plan trips and vacations with maps, itineraries, and time schedules

11  Create Web pages or greetings  Research school projects with a multimedia encyclopedia  Perform online tasks  Create impressive photo calendars  Do fun craft projects Then Works Suite is for you!

12 Installation We have made an effort to meet the following goals for Works setup: Simplify Setup to require as little input as possible. Simplify Setup to require as little input as possible. Allow advanced users to customize their setup. Allow advanced users to customize their setup. Eliminate paper end-user license agreements. Eliminate paper end-user license agreements. Note: In Suite, a number of disk changes and reboots are required by the individual products.

13 The First Step  Before any part of the setup can take place, Works first checks to make sure that the Windows Installer is present on your system.  If it is not present, Works installs it. It is a part of the operating system. For more information about the Windows Installer, please refer to

14 The Next Step Internet Explorer 5.0  Works then checks to see if the right version of Internet Explorer is installed.  Internet Explorer 5.0 is required for the operation of the program.

15 Shared Programs  The shared programs such as Clip Gallery and Draw come next, followed by Works core programs.  All shared components must install on the same drive where Windows is installed. In most cases, that would be drive C.

16 \Textconv Shared Text Converters \Note-it1.10 Microsoft Note-It \Equation3.0 MS Equation Editor \Msdraw1.02 Microsoft Draw \Wordart2.52 Microsoft WordArt \Artgalry5.1 Clip Art Gallery \Msinfo 4. 10a Microsoft System Info Shared Programs Installed

17 Getting Started In today’s fast- paced world, getting your work done quickly is more important than ever

18 Using Works 2000 The Works core components give you the power to get the job done Word Processor Word Processor Spreadsheet Spreadsheet Database Database Calendar Calendar Task Launcher Task Launcher

19 The Task Launcher Makes It Easy!  The Works Task Launcher lets you get started on a variety of tasks.  Easy-to-use wizards and templates make the job easier.

20 Three Ways to Get the Job Done  You can use the Task Launcher to select a task and Works will open the program that is best for doing that task.  You can select a program on your own and either start a task or work from scratch.  You can select a project that you had previously done in Works from the History.

21 Selecting a Task  Selecting a task from the Task Launcher opens the best program to do the job with.  No more thinking about which is the right program to use to get the job done.

22 Selecting a Program  You can select the Programs tab to list all of the programs that are integrated in Works.  In Suite, that would include all of the Suite applications.

23 Selecting from History

24 The History Tab  The Task Launcher History tab gives you quick and easy access to all of the projects you previously created in Works.  The History can be sorted by date, task, and the program you created it in, as well as the project’s name.

25 Interactive Help Works has many useful features for finding information about how to accomplish tasks

26 The Answer Wizard  On the Help menu, click Works Help.  In the box at the top of the Help pane, type a question that describes what you want to find.  Click Search and the Answer Wizard displays a list of related Help topics.

27 Index and Contents  You can search the Help Index and contents for easy answers to your complex questions.  Works also has tool tips to help you with the toolbar icons.

28 Working with Documents

29 Changes to the Word Processor  Automatic spell checking  Improved Mail Merge  Improved Envelope and Label Wizards  Easy to use Tables  Undo up to the last 100 actions The Works Word Processor has new features that make it easier than ever to create writing projects efficiently:

30 Wizards and Templates  Wizards guide you through the creation of a particular type of document, such as party invitations.  Templates are preformatted for a specific purpose, such as a newsletter or resume.  This gives you a head start creating your document by giving you formatting and basic text.

31 Can’t Find the Right Template?  Works makes it easy to create your own templates.  You just create a document that you want to use as a template and use the File Save As option to save the document as a template.  When you want to use your new template you can find it in the Launcher under Tasks, Personal Templates.

32 Creating a Winning Resume Works offers four different styles of resumes for you to work with and offers sample text to help you create a truly winning document.

33 Spreadsheets and Databases  Works makes keeping track of your finances, belongings, and lists very easy to do.  There are wizards and templates to help with all of these tasks and more.

34 Works Makes It Easy to Not Use Paper  Lists, phone books, and mailing information are now easy to keep and use on your computer with Works  No more file cabinets overflowing with data.

35 Mail Merge Made Easy Works makes merging information into your documents easy with wizards.

36 Data Sources for Merging Data Source: In a mail merge, the data source is a file that contains fields, such as names, addresses, and other information that are to be merged into a document.

37 Works Accepts Data from Different Sources  Windows Address Book  Works database lists  Microsoft® Excel and Microsoft® Access lists  Text files  Other database files

38 What Can You Merge To? Works Merge Wizard allows you to merge from your data source to: Form letters Mailing labels Envelopes Catalogs

39 Merging Merging is as simple as opening your data source.

40 Selecting What to Merge A field code is a placeholder in a mail merge document for the name, address, and other information from a data source.

41 View and Print You can then view and print your documents.

42 Works Makes It Easy to Track Data  Home improvements  Home projects to do list  Garden journals  Medical records  Sports team records Works can help you track useful information such as:

43 Using the Spreadsheet to Track Useful Information  The Spreadsheet Wizard creates a spreadsheet with the choices you make.  You can now perform the same tasks that you would in any spreadsheet. You can type text or numbers to create a list, use the information to create a chart, and perform calculations. The Spreadsheet Wizard makes it easier than ever to create special project lists!!

44 Works Makes it Easy to Share Information  You can send messages with Web- based HotMail or Outlook Express.  You can attach a word processing document.  You can use the Windows Address Book to make a contact group for distribution and mail merges.

45 Using Outlook Express is easy from the Task Launcher! Just click & Internet.

46 Creating a New HotMail Account Works lets you easily create a new HotMail account or read your HotMail right from the Task Launcher.

47 Other Tasks  Web shopping  Travel planning  Web searches  Games online  Home and home loan finder  News online And of course the Works Web site.

48 The Works Calendar Lets you keep track of all your important tasks and has a handy reminder feature to help you remember all of your appointments.

49 Calendar Tools Works Calendar has a variety of tools that can help you organize your schedule and share it with others.

50 Works is the complete solution for your home computer!!

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