1 BCcampus | connect. collaborate. innovate. Page | Strategic Council Meeting 6 September 26, 2012 BCIT Downtown Campus 1230 – 1600h

2 BCcampus | connect. collaborate. innovate. Page | Proposed agenda TimeItem 1230hLight lunch, refreshments and greetings 1300hWelcome new Council member – Dr. David Bogen, ECUAD Overview of agenda Review of meeting notes 1310hFollow-up items from February 2, 2012 meeting 1330hUpdates to Council member terms of reference, term of office, selection 1400hBCcampus Annual Report – draft for decision to publish 1430hRefreshment break 1445h 1530h 1600h Operations update: challenges and opportunities Wrap-up, interim tasks, identification of next meeting dates Adjournment

3 BCcampus | connect. collaborate. innovate. Page | Meeting notes and attachments February 8, 2012 meeting notes were distributed for review and/or comment Also distributed was BCcampus draft annual report for 2011 – 2012 Updated governance package elements for review and comment

4 BCcampus | connect. collaborate. innovate. Page | Follow-up items from meeting #5 Management of online learning survey

5 BCcampus | connect. collaborate. innovate. Page | Management survey Survey of BC and Alberta post-secondary institution re. management of online learning Themes: –Policies, Plans, Budgets –Governance –Credentials, Programs, Curricula –Technology Infrastructure –Staffing and Resourcing –Practices –Futures

6 BCcampus | connect. collaborate. innovate. Page | Open development Open textbook pilot project –Project underway for a collaborative IT program –Two faculty members are leading the development process for 5 courses –Grant funding was provided by AVED through the Northern Council, and institutions matched with in-kind support –Using Pressbooks.com a Canadian open textbook authoring platform

7 BCcampus | connect. collaborate. innovate. Page | Research and development funding

8 BCcampus | connect. collaborate. innovate. Page | Updating governance package Terms of reference Term of office –Selection process –Vacancies –Renewal and continuity

9 BCcampus | connect. collaborate. innovate. Page | Draft annual report BCcampus draft annual report for Bookend to evergreen strategic plan High-level trends

10 BCcampus | connect. collaborate. innovate. Page | Refreshment break 15 minute break recommended After break –Renewing BCcampus strategic plan 2012 – 2015 –Operational updates, challenges, opportunities

11 BCcampus | connect. collaborate. innovate. Page | Operations update Student services and data exchange Collaborative programs and shared services Curriculum development and academic growth Challenges Opportunities Challenge Target participants Outcomes sought Crowdsource ideas Budget and Implement

12 BCcampus | connect. collaborate. innovate. Page | Student and data exchange services Goal: Achieve systemic benefit, good user experiences and demonstrate institutional value Challenge 1: Uneven user experience with ApplyBC Opportunity 1: Create more seamless process Wins: Better branding for SFU and improved value for ApplyBC Improved fee collection process (potentially ~$1.6M/yr; fully PCI compliant) Shared development, maintenance provides significant cost savings across participating institutions Next: Transcript integration (BC PSI, BC high school, other Canadian institutions)

13 BCcampus | connect. collaborate. innovate. Page | Student and data exchange services Challenge 2: Better applicant data would improve decision making –Provide a real-time picture of demand across BC by institutions or programs –Provide data on how many students apply to multiple institutions –Provide a way to ensure all institutions participate in sharing data Opportunity 2: Continue building real-time data reporting capacity Applicants to Health VCC in 2009 by school district Applicants to Health VCC in 2009 by school district ?

14 Applicants to multiple institutions Applicants to multiple institutions report: 11/11/21 –Data: 2010/10/1 to 2011/9/30 BCcampus | connect. collaborate. innovate. Page | Applicants toApplied to this institution ONLY +1 other institution +2 other institutions +3 other institutions Total to THIS institution % Applied to multiple institutions Douglas College % Langara College % Simon Fraser University % University of British Columbia %

New synergies Integration with student information systems (SIS) Integration with collaborative programs Integration with online program development fund (OPDF) New services Kaltura - streaming media services WriteAway Potential services Plagiarism detection service - e.g. Turnitin Syllabus management services - e.g. Curricunet 15 Page | BCcampus | connect. collaborate. innovate. Adobe Connect Collaborative shared services

16 Page | BCcampus | connect. collaborate. innovate. Life cycle approach BUSINESS PROCESS EOI EOI Response Project Phase MOU Project Charter Project Plan Evaluation Operational Phase Letter of Commitment Terms of Service

17 Page | BCcampus | connect. collaborate. innovate. Collaborative shared services

18 Page | BCcampus | connect. collaborate. innovate. More collaborative shared services

19 Page | BCcampus | connect. collaborate. innovate. Collaborative shared services

20 BCcampus | connect. collaborate. innovate. Page | Business models for shared services Current status –Some institutions incented –Some institutions receive free service –Systemic development benefiting multiple institutions funded PRINCIPLES moving forward: –Collaborative educational SERVICE –Scalable, sustainable, systemic shared service (s5) –Appropriate blend of incentives, base funding, and cost recovery –Life cycle, business model, TCO approach –Consortium sourcing solutions and participatory governance IMPLICATIONS: –Some institutions may lose or have reduced incentives –Some institutions who have free service may need to contribute to service operation

21 BCcampus | connect. collaborate. innovate. Page | Professional learning Open and collaborative practices remain a focus –BCcampus staff continues to promote and provide professional workshops and resources for institutions, faculty and instructors on open educational resources as an alternative approach to curriculum and instructional resource development.

22 BCcampus | connect. collaborate. innovate. Page | Professional events FTF Events –October 15, 2012 Creative Commons Canada Salon at SFU W2 –October 16-18, 2012 OpenEd 2012 at UBC Robson Square –October 31-Nov. 2, 2012 WCET 2012 –February 12-15, 2013 Canada MoodleMoot 2013 Online Events –ETUG T.E.L.L. sessions came out of the plan for an "opening education series" with goal to share and re-use workshop materials –

23 BCcampus | connect. collaborate. innovate. Page | Curriculum development and professional learning

24 BCcampus | connect. collaborate. innovate. Page | Recent and current events UNESCO OER World Congress –June 2012 CMEC Meeting –BC Presentation - July 2012 OER Forum –October 18, 2012 Minister’s letter to all PSI Presidents Target audience: Senior decision makers within institutions Afternoon meeting to discuss open as a strategy within BC institutions Open resources, open textbooks, open licensing, open policy

25 BCcampus | connect. collaborate. innovate. Page | Next meeting/s and follow-up items Proposed dates –January 2013 Approval of updated evergreen strategic plan 2013 – 2014 service plan and budget submission –May 2013 Service plan review , annual report draft Adjourn