1 New Jersey State Funded Nonpublic School Programs School Year Nonpublic School Services Division of Charter Schools, School Choice and Educational Technology

2 Overview of Nonpublic Programs- Responsibilities Nonpublic Schools within District Boundaries ConsultationSchool and Student Participation School Districts ConsultationManagement and oversightImplementation NJDOE RegulationsFunding disbursementOversight NJ Legislature Statutes Annual funding amounts

3 Overview of Nonpublic Programs Chapter 192 – Auxiliary Services Chapter 193 – Remedial Services Nonpublic School Health Services Nonpublic School Textbook Program Nonpublic School Technology Initiative Nonpublic School Transportation

4 State Nonpublic Programs Participation To participate in State programs, nonpublics must: Register with the NJDOE Submit the Nonpublic School Enrollment Report every year!

5 Chapter 192 and Chapter 193 Compensatory education in language arts and math instruction ESL Home Instruction Auxiliary Services (Ch. 192) Evaluation, re-evaluation to determine eligibility for services Supplementary instruction Speech-language services Remedial Services (Ch. 193)

6 Chapter 192/193 District Responsibilities Consult with the nonpublics Verify student eligibility for services Provide the services (or manage a provider) Keep student records Account for funds

7 Chapter 192/193 Eligibility Criteria Full-time students in a nonpublic elementary or secondary school (grades K-12) located in New Jersey Eligible for all services If a student boards on campus, the district where the parents reside is the child’s district of residence If parents/guardians are residents of New Jersey: May receive only initial or annual evaluation or re-evaluation (Chapter 193 services) If parents/guardians are residents of another state: Must be submitted annually before services can begin Parent application for services: form

8 Chapter 192/193 Timely and Meaningful Consultation Why? To provide the best services possible to students in nonpublic schools When? Annually, in time to begin services at the start of the school year Before changing providers Before the RFP or competitive contracting processes

9 Chapter 192/193 Timely and Meaningful Consultation What? Time, place and format of services Method of student assessment for evaluative and formative purposes How results will be communicated to nonpublic school parents

10 Chapter 192/193 Third-Party Provider District retains responsibility for management, oversight and delivery of Chapter 192 and Chapter 193 services Clinic or agency must be on NJDOE-approved list Scope and nature of services Cost and method of payment for services Professional staff, facilities and student records for services Details of administration of the programs to be provided Budget: administration, per student amounts for each service and total program cost Contracts should include:

11 Chapter 192/193 Sectarian Nonpublic Schools Instructional services must be supervised by district or service provider staff Religious instruction cannot be not introduced Staff providing instructional services must be employees of the district or contracted by the district For sectarian nonpublic schools:

12 Chapter 192/193 Fiscal Management  Submit the Report of Nonpublic Auxiliary and Handicapped Services in November to receive funding for the following school yearReport of Nonpublic Auxiliary and Handicapped Services  Request additional funding if additional students need services through the Chapter Funding Statement and Additional Funding RequestChapter Funding Statement and Additional Funding Request  File the Nonpublic Project Completion Report in AugustNonpublic Project Completion Report  Retain all documentation of student eligibility  forms  Proof of eligibility

13 Chapter 192 Auxiliary Services - Overview Compensatory education in language arts and math instruction ESL Home Instruction Auxiliary Services (Ch. 192)

14 Chapter 192: Compensatory Services To assist students who have academic needs that prevent them from succeeding in regular school programs Programs in language arts and math offered during or beyond the normal school day Supplemental to the regular programs Compensatory Services

15 Chapter 192: Compensatory Services Student Eligibility Observational assessment + work samples Kindergarten Teacher and parent survey, interviews, observational assessments Work samples collected over time, including performance based assessments Developmental screenings, checklists Report cards, tests, projects Grades 1-2: Three of the four measures listed

16 Chapter 192: Compensatory Services Student Eligibility Tested annually (after March 15 of prior year) Below the 40 th percentile on the most recent version of a valid and reliable standardized assessment or below established proficiency level on the PARCC For students exhibiting poor classroom performance who scored below the 50 th percentile but not below the 40 th percentile, use additional criteria, such as report cards, book level tests, teacher ratings and writing samples Grades 3-12

17 Chapter 192: ESL Student Eligibility Native language other than English Scores below cut-off level of English language proficiency on a NJDOE-approved language proficiency test Level of reading English Previous academic performance on a standardized test in English Input of teachers and other staff At least one other indicator:

18 Chapter 192: Home Instruction Student Eligibility Unable to attend school for more than 10 consecutive days or 20 cumulative days due to a temporary or chronic health condition Written determination from the student’s physician documenting need for confinement at the student’s residence or other treatment setting Verification of documentation by the school district’s physician and approval or denial

19 Chapter 192: Home Instruction District Requirements The school district or third-party provider must establish a written plan for delivery of instruction The teacher providing instruction must be appropriately certified The teacher must provide instruction for the number of days and length of time sufficient to continue the student’s academic progress dependent upon the student’s ability to participate

20 Chapter 192: Home Instruction Referral for Evaluation  When the provision of home instruction exceeds 60 calendar days, the school physician must refer the student to the child study team for evaluation, pursuant to N.J.A.C. 6A:14-4.8

21 Chapter 193 Remedial Services - Overview Examination and Classification Initial evaluation Annual evaluation Re-evaluation Supplementary Instruction Speech Language Services Chapter 193 – Remedial Services

22 Chapter 193 Initial Evaluation Why? To determine if a student is eligible to receive Chapter 193 services and if so develop a service plan When? Throughout the school year All evaluations must be completed by June 30 or if not, the entire evaluation is billed to the next school year

23 Chapter 193 Annual Evaluation Why? To determine if any revisions of a student’s service plan are required When? Annually, or more often if necessary

24 Chapter 193 Re-evaluation Why? To determine if the student continues to be a student with a disability When? Within three years of the previous classification or sooner if conditions warrant or if the student’s parent or teacher requests

25 Chapter 193 Supplemental Instruction May not replace the instruction provided by the general education teacher Must be specified in each student’s service plan Must be delivered by an appropriately certified teacher to an individual student or group of students not to exceed six Supplemental to the primary instruction for the subject being taught

26 Chapter 193 Speech Language Services Includes language, articulation, voice and fluency Must be specified in each student’s service plan Must be delivered by an appropriately certified teacher to individual students or groups of students not to exceed five Provided to classified students in addition to the regular instructional program

27 Chapter 192/193 NJDOE Guidance Statute, code and DOE guidance Auxiliary and Remedial Services for Nonpublic School Students Guidelines Effective consultation practices Timely and Meaningful Consultation

28 Nonpublic School Health Services

29 Required Basic Nursing Services Assistance with medical examinations including dental screening Screening of hearing Maintenance of student health records and notification of local or county health officials of any student who has not been properly immunized Emergency care to students who are injured or become ill at school or during participation on school team or squad

30 Additional Medical Services M ay include necessary equipment, materials, supplies Additional medical services

31 Health Services Recent Legislation As of May 5, 2014, in accordance with N.J.S.A. 18A: , state funded nonpublic school nursing services providers are permitted to treat pre-K students in emergency situations  Pre-K students must be attending a nonpublic school with a Kindergarten to be eligible to receive nursing services in emergency situations

32 Health Services Timely and Meaningful Consultation Why? To advise the nonpublic school of the amount of funds allocated To agree on the health services to be provided and any supplies or equipment that can be purchased When? Annually, in time to begin services at the start of the school year (new code in process) Before the RFP or competitive contracting processes Before changing providers (new legislation)

33 Health Services Consultation Requirements Amount of funds allocated to the nonpublic school Health services to be provided Equipment or supplies to be provided Criteria to be used in the contracting process Start date for nursing services How the nursing position will be filled in the event of a long term absence or leave Signed by the nonpublic school administrator and the district chief school administrator, or designee Nursing Consultation Agreement Form

34 Health Services Reporting Requirements Verification that the required conference was held (Nursing Consultation Agreement Form) A copy of the contract with the service provider, if applicable, and approved minutes of the district board of education meeting approving the contract for the year Rationale for the distribution of funds A description of the type and number of services that were provided during the previous school year (Annual Nonpublic School Nursing Report Form) What? By October 1 When? The Executive County Superintendent with a copy to the nonpublic school administrator To Whom?

35 Health Services Reporting Requirements Amount of funds allocated to the nonpublic school for nursing services Number of annual service hours Nursing service hourly rate Total nursing service costs Nursing services to be provided Equipment or supplies Start date for nursing services Rationale for the Distribution of Funds

36 Health Services Guidance Statute, code and DOE guidance The Nursing Program Guidance District cost constraints Contracting with third-party providers Nursing Services Fact Sheet Model Service Provider Proposal Evaluation Rubric/Methodology

37 Overview of Nonpublic School Responsibilities-Health Services ALL Nonpublic Schools Implementation NJDOE Regulations NJ Legislature Statutes

38 Health Services New Legislation  Scholastic Student-Athlete Safety Act, June 27, 2013 N.J.S.A. 18A: Scholastic Student-Athlete Safety Act  PPE Form  The Student-Athlete Cardiac Assessment Professional Development Module  Health History Update Questionnaire  health/services/athlete/ health/services/athlete/  Additional Information on School Health Services: lth/services/ Additional Information on School Health Services lth/services/

39 Health Services New Legislation  New Epinephrine Requirements, February 5, 2015 New Epinephrine Requirements N.J.S.A. 18A: (f)  Maintain a supply of epinephrine auto-injectors  Permit school nurse or trained designee to administer to any student without a known history of anaphylaxis when the nurse or trained designee in good faith believes the student is having an anaphylactic reaction

40 Nonpublic School Textbook Program

41 Nonpublic School Textbook Program Definition of a Textbook  Textbook means books, workbooks or manuals, whether bound or in loose-leaf form; or electronic textbooks including but not limited to:  Computer software  Computer-assisted instruction  Interactive videodisc  Other computer courseware and magnetic media  May not be superseded by any other book for 5 years, except upon the authorization of the board of education What?

42 Nonpublic School Textbook Program Definition of a Textbook  Reference materials  Encyclopedias, almanacs, atlases and general special purpose dictionaries, of which the student does not have individual use  Supplementary materials  Supplementary books, magazines, newspapers and audiovisual materials normally housed in the school library  Other Materials  Test and testing materials  Teacher’s editions of textbooks and review books  Computers (hardware), computer software materials such as blank discs, computer chips, and computer correction devices Not

43 Nonpublic School Textbook Program Challenges Districts need textbooks at the start of the school year, but Districts receive textbook funds in mid July, and District purchasing processes may require board resolution

44 Nonpublic School Textbook Program Solutions Consultation between the nonpublic school and the district should occur between March and April to determine the textbooks to be ordered for the upcoming school year and the number desired Consultation In May, submit the purchase order Use between 75% and 85% of the previous year’s entitlement amount OR $50.00 times the count from the Nonpublic Enrollment Report as a conservative estimate of the nonpublic school’s entitlement Prepare purchase order early

45 Nonpublic School Textbook Program Solutions Upon receipt of the funds (3 rd week in July), inform the nonpublic school of the State allocation received, AND Order additional textbooks with any remaining funds, in consultation with the nonpublic school Receipt of the funds Textbooks should arrive within 6 to 8 weeks of ordering and prior to the beginning of the school year Delivery of Textbooks

46 Nonpublic School Textbook Program Guidance Statute, code and DOE guidance Nonpublic School Textbook Program Guidelines Recommendations for district purchasing procedures that may improve the timeliness of textbook delivery Best Practices for Timely Provision of Textbooks to Nonpublic Schools

47 Other Nonpublic Programs See the PowerPoint presentation from the May 1, 2015 Nonpublic School Technology Initiative technical assistance sessionPowerPoint presentation Nonpublic School Technology Initiative Refer to the Nonpublic School Transportation Guidance Document for detailed informationNonpublic School Transportation Guidance Document For additional nonpublic school-related procedures, see the Office of School Finance’s Student Transportation webpage Office of School Finance’s Student Transportation webpage Nonpublic School Transportation

48 Nonpublic School Federal Programs IDEA Part B: NJDOE Office of Special Education Contact Pat Gray: Title I: NJDOE Office of Supplemental Educational Programs Contact Anthony Wright: Title III: NJDOE Office of Supplemental Educational Programs Contact Lori Ramella:

49 Contact Us!   Greg Kocher: (609)