District Trainer Program Helping you to plan and conduct training meetings that support effective Rotary clubs

Training Methods, Logistics and Resources PART III District Trainer’s Manual Chapters 2-4 PDG Jason Yeung 2

3 District Trainer Program Learning Objectives  Training Methods  Methods of Conveying Information  Room Setup, Tools & Materials  Time Management Techniques  Evaluating Training Meetings  Training Resources

4 District Trainer Program Training Methods Small Groups Case Studies Demonstrations Application Brainstorming Lectures Panel Discussions Questions and Answers Role Playing Distance / Online Education District Trainer’s Manual pages 42-43

5 District Trainer Program Conveying Information Information Sharing - Discussion Information Creation - Practice/ doing Information Giving - Lecture, demonstration, audiovisual presentation District Trainer’s Manual pages 47-48

6 District Trainer Program Room Setup Select a room setup that best corresponds to the meeting’s  Training goals  Number of participants  Program content and visuals  Instructional aids District Trainer’s Manual pages 49, 64-65

7 District Trainer Program Training Tools and Equipment Assist interaction between the training leader and participants Increase the quality of training Complement training to maintain participant interest and maximize retention District Trainer’s Manual pages 60-61

8 District Trainer Program Participant Materials Materials may be distributed in advance, during, or after the meeting Include relevant publications, sample forms from RI, and important district information Consider the cost of materials and how much time it will take to organize documents District Trainer’s Manual page 52

9 District Trainer Program Time Management Techniques Pay attention to participants Gauge their level of comfort and understanding by asking questions Alter the pace of training when necessary Provide a wall agenda Ensure a clock or watch is clearly visible District Trainer’s Manual pages 50-51

10 District Trainer Program Evaluating Training Meetings Evaluation allows those involved in organizing and conducting a meeting to examine  The effectiveness of their training methods  Their success in presenting content  Perceived impact of the training District Trainer’s Manual pages 53-54

11 District Trainer Program Evaluating Training Meetings Participant forms Training leader forms Debriefing meeting Tests Follow-up District Trainer’s Manual pages 53-54

12 District Trainer Program Training Resources The District Trainer’s Manual Rotary Training Talk newsletter Training Best Practices Database Training Calendar Training Download Center

Any questions? Lunch break!

14 District Trainer Program Learning Objectives  Understand the role and responsibilities of the district trainer  Review the Rotary leadership development training cycle  Modify an agenda  Practice and discuss training techniques and skills  Discuss creating effective training evaluations  Develop a meeting budget

District Trainer’s Role The district trainer is responsible for supporting the governor and governor-elect in training club and district leaders. District Trainer’s Manual page 4 15

16 District Trainer Program Responsibilities Implement program content Conduct sessions Identify speakers and other volunteers Prepare training leaders Evaluate the program Coordinate logistics District Trainer’s Manual page 5

17 District Trainer Program Leadership Development Training Cycle District Trainer’s Manual pages 7-20

18 District Trainer Program Leadership Development Training Cycle District Trainer’s Manual page 7

19 District Trainer Program Leadership Development Training Cycle District Trainer’s Manual page 7

20 District Trainer Program Incoming Officer Training Meetings Work with your governor-elect on district training needs for:  District team training seminar  Presidents-elect training seminar (PETS)  District assembly  District membership seminar  Incoming Rotaract leadership training  Other training events in the district, as appropriate District Trainer’s Manual pages 8-14, 19

21 District Trainer Program Continuing Education Training Meetings Work with the governor on developing and conducting annual training for:  District leadership seminar  District Rotary Foundation seminar  Other training events in the district, as appropriate District Trainer’s Manual page 4

22 District Trainer Program Characteristics of Adult Learners Realistic Experienced Unique Set in their learning pattern Busy District Trainer’s Manual page 36

23 District Trainer Program Facilitating Learning Facilitation is the process of making something easier, such as a meeting or discussion Participants respond to questions that draw on their knowledge and experience Use questions to guide the direction and rate of discussion District Trainer’s Manual page 38

24 District Trainer Program The Role of the Facilitator Facilitators determine, guide, and monitor the structure of discussions so teams are able to have high-quality exchange of ideas. District Trainer’s Manual page 38

25 District Trainer Program The Role of the Facilitator Facilitators determine, guide, and monitor the structure of discussions so teams are able to have high-quality exchange of ideas. District Trainer’s Manual page 38

26 District Trainer Program Questioning Techniques Written questions Relay questions Directed questions Reverse questions Redirected questions Focused questions District Trainer’s Manual pages 40-41

27 District Trainer Program Nonverbal Communication Voice Qualities and Characteristics Facial Expression Silence Eyes Use of Space District Trainer’s Manual page 46

28 District Trainer Program Modifying an Agenda for your District’s Needs District Trainer’s Manual pages 8-20, 22-27, Chapters 3-4

29 District Trainer Program Modifying an Agenda Identify participants Conduct a needs assessment Cover the Board or Trustees-recommended guidelines Identify available resources District Trainer’s Manual pages 8-20, 22-27, Chapters 3-4

30 District Trainer Program Conducting a Needs Assessment Collect information using the following methods:  Past evaluations  Questionnaires  Interviews  Focus Groups  Pretests District Trainer’s Manual pages 22-26

31 District Trainer Program Case Study Examine the RI Board recommended district membership seminar agenda Your district is losing an average of three members per club per year What resources are available? Modify the agenda to focus on retention and recruitment District Trainer’s Manual pages 17-18

32 District Trainer Program Practice/Feedback Sessions Opportunity to practice facilitating a session Other district trainers act as participants to provide constructive feedback on the presentation or content District Trainer’s Manual page 31

33 District Trainer Program Developing a Budget Meeting budgets should be based on anticipated revenues and estimated expenditures Use figures and expenses from past district training meetings as a guide Work with meeting’s convener to determine who will manage the meeting’s funds District Trainer’s Manual pages 58-59

Questions and Evaluation