A Workplace Organization Method

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Presentation transcript:

A Workplace Organization Method 5S A Workplace Organization Method

Activity Sunshine Cards Game

By the end of the module, the participants will be able to: Objectives By the end of the module, the participants will be able to: Define and understand the importance of the 5s method Identify and overcome the barriers to productivity Improve QUALITY of work Practice efficiency at all times

Outline 5S Fundamentals Discovery of 5s Signs of Disorganization Essentials of 5S The 5s Principles Advantages of 5S

Idea Behind 5S In order to achieve high levels of quality, safety, and productivity, workers must have a conducive working environment.

SEIRI, SEITON, SEISO, SEIKETSU, and SHITSUKE 5S Fundamentals WHAT IS 5S? It is the name of a workplace organization method that uses a list of five Japanese words: SEIRI, SEITON, SEISO, SEIKETSU, and SHITSUKE It is a structured program to systematically achieve total organization, cleanliness, and standardization in the workplace.

Discovery of 5S T hirty years ago, researchers started studying the secret of success of Japanese manufacturing companies. It was Hiroyuki Hirano who developed 5s within his overall approach to production systems. 5s turned out to be the most impressive ‘secret’. Many western managers coming across the approach for the first time found the experience to be enlightening. Hirano provided a structure for improvement programs. He pointed out a series of identifiable steps, each building on its predecessor.

Signs of Disorganization CLUTTERED WORKSPACE: Poor filing system Key documents/ items/ information routinely go missing Purchasing items you probably already have but can’t find

Signs of Disorganization STRESS AT WORK: Inconsistent results Not beating the deadline; some tasks take significantly more time to complete than they should Last minute jobs creating overtime

Its Essentials Personal process Involves change in behavior Promotes sense of pride Encourages ownership of responsibilities Boosts morale of the employee Tool for motivating people Means to influence others It is an emotional process

Activity Lucky Penny Game

Why 5S? 5S will teach us how to organize a work space for efficiency and effectiveness by identifying and storing the items used, maintaining the area and items, and sustaining the new order. “ A place for everything and everything in its place.”

5S Banner

Japanese Term – English Equivalent SEIRI Sort/Tidiness SEITON Set/Orderliness Shine/Cleanliness SEISO SEIKETSU Standardize SHITSUKE Sustain/Discipline

SEIRI (Sort) SEIRI SORT PURPOSE: TIDINESS : To ensure that everything left in the workplace is related to work.

SEIRI (Sort) How to sort things: Decide what you need. Remove unnecessary clutter. Throw away all rubbish and unrelated materials in the workplace. All tools and materials must be classified and stored. Remove items which are broken, unusable or occasionally used. REMEMBER: Everything else is stored or discarded. “The more things you own, the more they own you”

Store away from the workplace Locate at the workplace SEIRI (Sort) PRIORITY FREQUENCY OF USE HOW TO USE LOW Less than once per year Throw away Once per year Store away from the workplace AVERAGE Once per month Store together Once per week HIGH Once per day Locate at the workplace

SEITON (Set in Order) SEITON SET in Order PURPOSE: ORDERLINESS : To eliminate time wasted in obtaining the necessary items when in the middle of a task.

SEITON (Set in Order) How to set things in order: Once you have eliminated all the unneeded items, turn to the left over items. Set everything in proper place for quick retrieval and storage. Arrange tools, parts, and instructions in such a way that the most frequently used items are the easiest and quickest to locate. “Less is usually more.”

Q U E S T I O N S

Activity The Quiet Game

SEISO (Shine) SEISO SEISO SHINE SHINE PURPOSE: CLEANLINESS : To know what goes where and ensure that everything is where it belongs.

SEISO (Shine) How to shine your things: “Stow as you go.” Clean the workspace and all equipment, and keep it clean tidy and organized. Identify and eliminate causes of dirt and grime – remove the need to clean At the end of each shift, clean the work area and be sure everything is restored to its place. REMEMBER: Everyone should be an overseer. “Stow as you go.”

SEIKETSU (Standardize) PURPOSE: To define the standards by which personnel must measure and maintain cleanliness.

SEIKETSU (Standardize) How to standardize: Simplify the way of maintaining cleanliness. Develop procedures, schedules, practices. Continue to assess the use and disposal of items. All employees doing the same job should be able to work in any station with the same tools that are in the same location in every station.

SHITSUKE (Sustain) SUSTAIN SUSTAIN SHITSUKE PURPOSE: To maintain what has been accomplished.

SHITSUKE (Sustain) How to sustain the 4s: Maintain and review standards. Once the previous 4 S's have been established, they become the new way to operate. Maintain focus on this new way and do not allow a gradual decline back to the old ways. While thinking about the new way, also think of better ways. When an issue arises such as a suggested improvement, a new way of working, a new tool or a new output requirement, review the first 4 S's and make changes as appropriate.

The 5S Principles SEIRI SEITON SEISO SEIKETSU SHITSUKE Throw away all rubbish and unrelated materials in the workplace SEITON Set everything in proper place for quick retrieval and storage SEISO Clean the workplace; everyone should be an overseer SEIKETSU Standardize the way of maintaining cleanliness SHITSUKE Practice the 5s daily- make it a way of life; this means COMMITMENT

6 22 Activity 39 2 46 34 The Number Game 10 30 9 16 17 21 24 29 13 4 28 22 39 6 41 34

48 87 45 30 33 72 3 27 69 51 21 24 75 57 9 6 78 54 36 60 63 12 15 81 39 66 84 90 2 53 68 80 74 77 86 62 29 65 5 41 20 23 56 32 35 44 89 8 83 50 47 26 11 17 38 14 59 71 31 64 49 61 34 28 54 7 40 16 52 58 76 10 22 88 25 73 1 85 82 4 43 37 13 19 67 79 46 70

48 45 30 33 3 27 21 24 9 6 36 12 15 39 2 29 5 41 20 23 32 35 44 8 47 26 11 17 38 14 31 49 34 28 7 40 16 10 22 25 1 4 43 37 13 19 46

48 45 30 33 3 27 21 24 9 6 36 12 15 39 2 29 5 41 20 23 32 35 44 8 47 26 11 17 38 14 31 49 34 28 7 40 16 10 22 25 1 4 43 37 13 19 46

Numbers from 1 to 49 2 4 7 10 6 8 1 3 5 9 16 20 11 15 17 19 12 13 14 21 22 24 25 26 27 28 23 30 29 32 31 33 36 37 34 39 35 38 40 41 47 43 44 45 48 49 46

Advantages of 5S Increases space Machine maintenance Productivity Smooth working and time saving due to quick retrieval Accidents and mistakes minimized

Advantages of 5S Results in a place easier to manage A clean and tidy workplace leads to greater well being and increased motivation Creates workplace ownership Company image improves

KNOWLEDGE CHECK

QUESTIONS 1.) What does 5S stands for? Japanese term and English Equivalent 2.) Who developed the 5S Method? 3.) What are the 2 signs of disorganization?

QUESTIONS 4.) Give at least 3 essentials of 5S. 5.) Give at least 5 advantages of 5S.

ANSWERS 1.) Japanese-English Equivalent SEIRI Sort/Tidiness SEITON Set/Orderliness Shine/Cleanliness SEISO SEIKETSU Standardize SHITSUKE Sustain/Discipline

ANSWERS 2.) Hiroyuki Hirano 3.) a. Cluttered Workspace b. Stress at Work

ANSWERS 4.) 3 Essentials of 5S Personal process Involves change in behavior Promotes sense of pride Encourages ownership of responsibilities Boosts morale of the employee Tool for motivating people Means to influence others It is an emotional process

ANSWERS 5.) 5 Advantages of 5S Increases space Machine maintenance Productivity Smooth working and time saving due to quick retrieval Accidents and mistakes minimized Results in a place easier to manage A clean and tidy workplace leads to greater well being and increased motivation Creates workplace ownership Company image improves

Before

After

Before

After

“Work at getting organized like a hobby “Work at getting organized like a hobby. Set aside a certain amount of time each day. While it may indeed take a fair amount of time to establish order, once it is achieved, you will save more time than you have ever spent.” ~Deniece Schofield