Cataloging v.16 eSeminar April 2004 Judith Fraenkel

v.16 Cataloging 2 Session Overview The new Cataloging module in a nutshell Cataloging Forms Help on Fields Authority Control – Messaging Daemon Miscellaneous (if time permits )

v.16 Cataloging 3 The New Cataloging Module Let’s see the real thing!!!!!

v.16 Cataloging 4 Cataloging Icons Open template Overview tree in upper pane (y/n) Split editor mode (y/n) View record in full screen mode Save on server and local drive Check record Activate ALEPH keyboard (y/n) View in Search mode ‘Push’ to Acquisitions Close current record Close all records

v.16 Cataloging 5 The New Cataloging Module Some New Features: 1.The Record Manager: Displays information regarding the record currently being edited in the Catalog Editor. The information is displayed in tree structure after opening a record from the server or after saving a new record.

v.16 Cataloging 6 Record Manager

v.16 Cataloging 7 Record Manager Purposes of the Record Manager: Shows the records in the system that are related to the record currently being edited. Provides access to the records associated with the record currently being edited. Enables the creation of administrative and holdings records. Provides access to the Items function (Items tab) of the Cataloging module.

v.16 Cataloging 8 The New Cataloging Module Some New Features: 2. The Overview Tree Shows the records in the system that are related to the cataloging record being edited.

v.16 Cataloging 9 Overview Tree

v.16 Cataloging 10 Overview Tree: Moving Records When the Split Editor Mode is selected this enables the viewing and/or editing of two cataloging records simultaneously. If you switch to the Overview Tree mode the trees for both records are shown in the corresponding section of the upper pane.

v.16 Cataloging 11 Overview Tree: Moving Records

v.16 Cataloging 12 Overview Tree: Moving Records While the two trees are displayed, you can move item and/or acquisition orders and/or serial subscription records from one ADM record to the other. This is done by using the mouse for drag-and- drop operations. You can also move an ADM record from one BIB record to another ADM record of a different BIB record.

v.16 Cataloging 13 Help on Fields The taginfo.lng table from the catalog directory has been removed. From this version, tag information is defined in separate files under the catalog/html directory.

v.16 Cataloging 14 Help on Fields Following is the help section from previous versions for the MARC field:

v.16 Cataloging 15 Help on Fields The new help file for the MARC field is called 260_xx_eng.html, and it is located in the library’s. /pc_tab/catalog/html directory:

v.16 Cataloging 16 Help on Fields This is displayed as follows in the Cataloging module (lower pane):

v.16 Cataloging 17 Help on Fields The different display elements - such as background color, text color and fonts - are defined in a file named “Style” located in the same directory.

v.16 Cataloging 18 Help on Fields Following is a sample of a section from the Style file:.ct1 { background-color:#FFFFE7; font-size:12; font-weight:bold; font-family:Arial, Helvetica, serif; color:#000000; text-decoration:none; }

v.16 Cataloging 19 Help on Fields This style section controls the display of the title from the 260 example: 260 PUBLICATION, DISTRIBUTION, ETC. (IMPRINT) (R)

v.16 Cataloging 20 Help on Fields Two final notes: 1.No functional changes BUT (as you already know) the “Help on Fields” is now always displayed. 2.For more details on how to define the help files, refer to the Cataloging System Librarian chapter in the ALEPH User Guide.

v.16 Cataloging 21 Some Cataloging New Features And now back to some miscellaneous new cataloging features – stay tuned.

v.16 Cataloging 22 Character’s Unicode Value It is now possible to view the Unicode value of a character from the catalog record.

v.16 Cataloging 23 Character’s Unicode Value This is controlled by the ShowUnicodeValue flag under the [Editor] section of the Catalog.ini file. If the flag is set to ‘Y’, the ToolTip with the Unicode value is displayed.

v.16 Cataloging 24 Check Programs The new check_doc_url program checks the validity of an external URI/URL link from the subfield $u of the following fields: 505, 506, 514, 520, 530, 540, 545, 552, 555, 563, 583 and 856.

v.16 Cataloging 25 Check Programs

v.16 Cataloging 26 URL Check A new service, URL Check (print-11), has been added. This service checks the validity of an external URI/URL link from the subfield $u of the following fields: 505, 506, 514, 520, 530, 540, 545, 552, 555, 563, 583 and 856.

v.16 Cataloging 27 Load Records (manage-18) It is now possible to merge records when updating them through the service: Load ALEPH Sequential MARC Records (manage-18). To support this change: 1.The procedure “Use Merge Routine” was added to the “If Updating Current Records” field. 2.The new parameter “Merge Routine” was added.

v.16 Cataloging 28 Hidden Fields From this version, you can set up the system so that a selected field (or a selected group of fields) is not displayed in the Catalog Editor. Consequently, fields that are hidden cannot be updated through the Cataloging module. You can update a hidden field by adding it to the new tab_cat_hidden_fields table.