25-27 June 2003Clearing House Workshop, Paris1 Direct access to UNESCO Documents UNESDOC

25-27 June 2003Clearing House Workshop, Paris2 UNESDOC Creation in 1995 Full text and multilingual database Web access Home page Direct access to specific documents documents ( June 2003 ) 1 Million pages 51 gigas 2700 documents/year pages/year

25-27 June 2003Clearing House Workshop, Paris3 Why PDF format ? PDF Portable document Format Well-known and used world-wide Acrobat software is cheap ( Reader free, Acrobat special UNESCO price 30€ ) Manage composite documents Display of original lay-out Independent from production software Diffusion via e-support ( intranet, Internet, CD-ROM,etc.. )

25-27 June 2003Clearing House Workshop, Paris4 UNESDOC Content –DG Speeches Since 1987 –Governing Bodies Since 1992 Resolutions/Decisions since 1946 –Sectoral Documents WS, conferences, etc. –Mission Reports ( Intranet ) –Monthly magazines : Copyright Bulletin, Museum ( project ) –Retroactive digitization of documents ( )

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25-27 June 2003Clearing House Workshop, Paris6 UNESDOC Management ArchivesLibrary Clearing House UNESDOC Collecting files Scanning and OCR Outsourcing microfiches CDROM preparation UNESBIB Cataloging Indexing Co-ordination Internet access CDROM Diffusion

25-27 June 2003Clearing House Workshop, Paris7 Stored files Electronic Originals (Word, XPress) 33% only The Ideal Scanned Documents, images 37% Old documents Low quality printing Microfiches OCR 30% Composite

25-27 June 2003Clearing House Workshop, Paris8 Special features Presence of links from tables of contents towards chapters and paragraphs Intelligent documents (cross document links) Active Urls Direct access to serial articles Cut/paste ( texts et graphics ) Downloading of entire documents Constitution of personal databases

25-27 June 2003Clearing House Workshop, Paris9 Internet Access to documents Searching UNESDOC –Basic, advanced or expert mode –Full text Pages with “Hits” are displayed directly –Bibliographic elements Keywords from trilingual thesaurus Year of publication Document code etc.. Direct access to specific documents hyperlinks,CGI Demonstration

25-27 June 2003Clearing House Workshop, Paris10 Direct Document access

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25-27 June 2003Clearing House Workshop, Paris15 Basic search

25-27 June 2003Clearing House Workshop, Paris16 Tips and Shortcuts How to copy paragraph How to copy text in column How to open a PDF at a given page

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25-27 June 2003Clearing House Workshop, Paris20 Advanced : Search with Thesaurus 1st concept : developing countries 2nd concept : free flow of information Searching with keywords via the Thesaurus Free flow of information in countries under development

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25-27 June 2003Clearing House Workshop, Paris24 Bibliographic Notice of 1st Hit

25-27 June 2003Clearing House Workshop, Paris25 Text of document : Hit 2

25-27 June 2003Clearing House Workshop, Paris26 Notice hit 2 Keywords

25-27 June 2003Clearing House Workshop, Paris27 UNESDOC subsets on CDROMs Also exists for In testing : CDROM and printed copies of EX Documents before EX session 166

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