1 4-1 Planing Powerful Visual Aids 報告人： 邱辰 作者： Malcolm Kushner 指導教授：任維廉

2 America's Favorite Humor Consultant Malcolm Kushner

3 Deciding when to use visual aids Deciding when to use visual aids Working with slides and overheads Working with slides and overheads working with a flip chart working with a flip chart Handing out stuff Handing out stuff Finding a useful prop Finding a useful prop In this paper you can In this paper you can

4 Understanding the Power of Visuals Understanding the Power of Visuals Checking Out Charts and Graphs Checking Out Charts and Graphs Selecting Slides and Overheads Selecting Slides and Overheads Using a Flip Chart Using a Flip Chart Determing Whether Handouts Will Help Determing Whether Handouts Will Help Understanding the Power of Visuals Understanding the Power of Visuals Checking Out Charts and Graphs Checking Out Charts and Graphs Selecting Slides and Overheads Selecting Slides and Overheads Using a Flip Chart Using a Flip Chart Determing Whether Handouts Will Help Determing Whether Handouts Will Help OUTLINE

5 Power of Visual (1/3) The common visual aids include: - slides - overheads - charts - flip charts - props

6 Visual aids don’t automatically Visual aids don’t automatically improve a presentation improve a presentation Visual aids don’t automatically Visual aids don’t automatically improve a presentation improve a presentation About Visual Aids

7 Allatia Harris said they should be visible and aids There are two biggest mistakes ---they use aids that are so small and poorly ---they allow visual aids to take over their presentation instead of just supporting it Allatia Harris said they should be visible and aids There are two biggest mistakes ---they use aids that are so small and poorly ---they allow visual aids to take over their presentation instead of just supporting it

8 Cons of Visual aid A distracted audience Talking to visual aids Equipment worries

9 Pros of Visual Aids Gain Attention Easy to Remember Key Points Easy to Remember Key Points Better Understanding Save time to description Receive Message in a Uniform Way Replace presentation note

10 Charts and Graphs(1/7) Common types of charts and graphs include: - bar graphs -easy to compare all kind of data - bar graphs -easy to compare all kind of data

11 Charts and Graphs(2/7) Common types of charts and graphs include: - flow charts - flow charts -Good for depicting any series of steps -Good for depicting any series of steps

12 Charts and Graphs(3/7) Common types of charts and graphs include: - line graphs - Great for showing changes over a period of time

13 Charts and Graphs(4/7) Common types of charts and graphs include: - pie charts - Good for showing percentages in relation to one another

14 Charts and Graphs(5/7) Common types of charts and graphs include: - organizational charts - exact relationship between department

15 Charts and Graphs(6/7) Common types of charts and graphs include: - Tables of numerical data M1215 F1118

16 Limit the data Size pie slices accurately Make absolutely sure that the number are correct avoid three-dimensional bars Jazz them up Charts and Graphs(7/7)

17 Selecting slides and overheads

18 When to use slides Advantage -----Highlight your key points -----Add variety to your presentation -----Capture audience attention Disadvantage ----Require to darken the room for projecto ----the order is inflexible ----Require a photo lab to process them ----Run through slides too rapidly

19 When overheads work best Advantage ----You can projecting them without turning down the room lights ----You can write notes to yourself on the cardboard frames around the transparencies ----You can change their order ----It’s easier to create than slides (by copy machines or printer) Disadvantage ----Only work well for small audience,less than 50 people

20 How to work with designers and production people Let the designer design Give the designer your bullet points Be decisive Let the designer know what’s coming Don’t forget about imaging time

21 Ideas for Slides and Overheads Using cartoons License cartoons CReating headline of the future Rearranging images Time

22 How to Work with an Overhead Projector Overhead basics Use a projector with two bulbs Bring an extension cord and an adapter Avoid projector glare Use fewer overheads by showing only parts of them Overhead basics Use a projector with two bulbs Bring an extension cord and an adapter Avoid projector glare Use fewer overheads by showing only parts of them Where to stand Talking to the visuals Using two overhead projectors Where to stand Talking to the visuals Using two overhead projectors

23 Using a Flip Chart Advantage easy to use always operates properly easy to transport very inexpensive Disadvantage Not effective for audiences larger than 50 people

24 Avoiding Common Flip-chart Mistakes Too many words Covering the entire sheet Tiny writing Skinny writing Colors that are difficult to see Too many colors

25 Tips and Tricks Use flip charts with paper divided into small squares Correct mistakes with correction fluid Write secret notes on the flip-chart pages Sketch out things you need to write or draw as you present Draw pictures from coloring books Use human figures Leave two blank sheets between each sheet you use Save your flip-chart pages Bring a roll of white duct tape

26 Determining Whether Handouts Will Help Making handouts that get a hand ----Make them look good ----The Handouts represent you Including the right information presentation notes and outlines ----relevant articles ----checklists ----agenda ----personal information

27 Knowing When to Give Them Out Common knowledge -----People read them instead of listening to you Uncommon knowledge Before presentation audience-participation exercises or reference After presentation summary and present supplemental information

28 Preparing Great Props Using simple props for fancy effects ----Gag item ----Hats ----Magic tricks ----Newspaper The do’s and don’ts of using props ----Do use them yourself if you want others to use them ----Don’t milk it ----Don’t force it Using simple props for fancy effects ----Gag item ----Hats ----Magic tricks ----Newspaper The do’s and don’ts of using props ----Do use them yourself if you want others to use them ----Don’t milk it ----Don’t force it

29 Thank you