2014 Grade 3 Reading Student Portfolio Screencast Training on How to Administer the Portfolio Assessment January

Purpose/Focus of Session Administration of the portfolio Submitting recommendations for promotion based on portfolio performance Student Assessment and Educational Testing 2

A Portfolio As an Assessment Tool Data collected over multiple points during a period of time Systematic and organized collection of “evidence” that is analyzed and evaluated based on a set of pre- determined standards Student Assessment and Educational Testing 3 Program Guide pg. 1

Florida Statute Public School Student Progression Provides for no social promotion Students must score at a Level 2 or higher on the Grade 3 reading portion of FCAT 2.0 Grade 3 students who score at Level 1 may be exempt for “good cause” A student may demonstrate reading skills equal to or above FCAT Level 2 performance through the Grade 3 Reading Student Portfolio Student Assessment and Educational Testing 4 Program Guide pg. 1

Schedule of Activities DateActivity Week of January 6 Receive shipments of portfolio from Pride Enterprises via Fed Ex Principals will be sent secure grade 3 Portfolio answer keys via school mail. January 10Complete the online Screencast Verification Form by this date. January 13-17Test Chairpersons train school-site staff on administration of the portfolio. January 21Teachers must sign the Grade 3 Portfolio Test Security Agreement Form January 21 - May 2Teachers administer portfolios to all grade 3 students. Late MayReceive 2014 Grade 3 FCAT 2.0 scores. Complete documentation for students being recommended for promotion. Deliver completed forms to Regional Center or appropriate office for approval within 2 days of receiving FCAT 2.0 Reading results. June 3Pick up packets and notify teachers and parents/guardians of the decision to promote or retain students. June 6Update Integrated Student Information System (ISIS) to reflect approved promotions. Student Assessment and Educational Testing 5 Program Guide pg. 3

Participation in Portfolio All grade 3 students must complete a portfolio Accommodations may be provided for students with disabilities, Section 504 students, and English language learners. Only students who may be exempted are students with disabilities whose IEPs indicates they are not participating in the FCAT and are taking an alternative assessment Student Assessment and Educational Testing 6 Program Guide pgs

Remember: Reading passages cannot be read to any students as an accommodation! Student Assessment and Educational Testing 7 Program Guide pg. 6

Materials Program Guide, including examples of forms May be downloaded at One copy should be made available for every grade 3 teacher 2014 Portfolio: Reading passages and questions One stapled set will be provided for every grade 3 student Student Assessment and Educational Testing 8 Program Guide pg. 7

Materials (Cont.) Answer Keys One copy should be made for every grade 3 teacher. Must be distributed during the school administration training session Ensure that answer keys remain secure. Student Assessment and Educational Testing 9 Program Guide pg. 9

Maintaining Test Security Personnel involved with any aspect of the Grade 3 Portfolio must sign the Grade 3 Reading Portfolio Security Form Appendix I of the program guide. 10 Student Assessment and Educational Testing

Development of the 2014 Portfolio Developed specifically for Miami-Dade County Public Schools Uses only copyrighted passages Meets industry standards for item development Student Assessment and Educational Testing 11 Program Guide pg. 2 and Appendix B

2014 Portfolio - - Required Portion - - Ten district–provided passages & questions (required) Meets criteria established in the FLDOE FCAT 2.0 Reading Item Specifications for the Next Generation Sunshine State Standards NGSSS Item format: multiple choice Student Assessment and Educational Testing 12 Student Assessment and Educational Testing Program Guide pgs. 2, 15-16

2014 Portfolio - - Optional Portion - - District provided supplemental passages & questions Must be requested be calling No more than 2 additional supplemental passages (see pg. 2 of the Score Summary Sheet) Passages and questions from previous administrations may not be used. Complete District Selected Supplemental Passage Form (Appendix F) if recommending for promotion Student Assessment and Educational Testing 13 Program Guide pgs. 7-8, Appendix B & F

Administration of the 2014 Portfolio Assessment Administer during the second semester, January 21 to May 2, 2014, as required by the Florida Department of Education Recommend one to two passage with corresponding questions be administered each week Administer during Language Arts block Student Assessment and Educational Testing 14 Program Guide pgs. 3, 6-7

Administration of 2014 Portfolio Assessment (Cont.) Passages and questions must be “cold reads” MUST be administered as a classroom assessment activity, not as homework Begin to administer portfolio as soon as order of passages has been determined Debriefing of each passage and accompanying questions may take place only AFTER a passage is administered Student Assessment and Educational Testing 15 Program Guide pgs. 6-7

Ways Students Can Respond to Questions Teacher should decide how a student should respond: in writing or verbally Responding verbally is an accommodation available to ANY student, although most respond in writing All responses must be INDEPENDENT, regardless of the method of response If a verbal response is given, the teacher must transcribe the student’s response, and initial next to each transcribed response Student Assessment and Educational Testing 16 Program Guide pg. 8

Scoring the Portfolio Multiple-choice questions Scored by the teacher using the answer keys provided Each correct response represents one demonstration of mastery for the applicable benchmark. A second reader must independently read and score the portfolios of any student recommended for promotion. Student Assessment and Educational Testing 17 Program Guide pgs. 9 – 10, Appendix G

Recording Evidence of Student Mastery Keep track of benchmarks mastered Refer to Score Summary Sheet for items measuring each benchmark Mark student answer sheets with the number of demonstrations of mastery for each benchmark Use Score Summary Sheet or similar chart to track benchmarks mastered for all students Score Summary Sheet Must be completed for all students recommended for promotion Student Assessment and Educational Testing 18 Program Guide pg. 9, Appendix F

Score Summary Sheet Appendix F Student Assessment and Educational Testing 19

Score Summary Sheet Cont… Student Assessment and Educational Testing 20

Use of Portfolio Materials Use ONLY with grade 3 students. Use as an assessment tool to guide student instruction. Because this is a secure assessment, portfolio passages and questions CANNOT be sent home. Student Assessment and Educational Testing 21 Program Guide pg. 12

Documentation of Recommendation for Promotion FormCompleted By Outcome Student Portfolio Student3 demonstrations for each of the 14 benchmarks = eligible for promotion Score Summary Sheet (Form #6721) Teacher & Second Reader Form retained in cumulative folder District Supplemental Passage Form TeacherSubmit if passage(s) used in decision Grade 3 Promotion Recommendation Form (Form #6547) Teacher & Principal Packet submitted to region for approval; Form retained in cumulative folder Student Assessment and Educational Testing 22 Program Guide pg. 11, Appendix F & G

Maintenance of Portfolio Materials Store student portfolio as follows: Promoted via Portfolio: 3 years Retained Students: 1 year All Other Students: 90 days Student Assessment and Educational Testing 23 Program Guide pg. 12

Informing Parents and Teachers of Final Decision Principals should inform parents/guardians after the decision by Regional Center Method of informing parents is at the discretion of the principal Student Assessment and Educational Testing 24 Program Guide pg. 12

Special Considerations Students who were absent on the day a passage was administered Students who enter M-DCPS after administration begins Students who transfer schools within MDCPS Student Assessment and Educational Testing 25 Program Guide pgs

Who To Contact IssueContact OfficePhone Number Additional copies of student portfoliosTest Distribution Center ‑ 3743 Administration of the assessment portfolioStudent Assessment ‑ 7520 Security issuesStudent Assessment Documentation of supplemental passagesStudent Assessment ‑ 7520 Alignment with instruction or questions on Good Cause promotions Reading/Language Arts Accommodations for English Language Learners Bilingual Education and World Languages Accommodations for students with disabilitiesDivision of Exceptional Student Education ‑ 2122 Completing recommendation for promotion forms submitting packets to Regional Centers Student Assessment Student Assessment and Educational Testing 26 Appendix I