H/R Best Of BEST H/R ENHANCEMENTS EMS and WEB Release Information Customer Statements Best Adds Goals and Directions

Best of H/R EMS Release July enhancements, 10 new features EMS Release March enhancements, 18 new features.. Previous Year 102 enhancements, 26 New EMS WEB Releases July 2010-March WEB Admin Connect for employee features 80+ WEB Employee Connect features 9+ WEB Job Connect features.. Previous Year 98 enhancements 85% more feature than 2009

Best of H/R 2 huge years of new modules and features - it takes time to adopt and deploy them and customers are catching up. More detail per session but: 5 of 11 customers now doing leaves 5 of 11 customers now using online apply 6 of 11 customers now using workshops 11 of 11 customers now using PRO of 11 customers now using Position Control 7 of 11 customers now eFiling (as many as 15,000 docs) As low as 11% (Mystery Lake) and up to 87% (TMSD) of staff at a district is using Employee Connect

Employee Connect #EMPS (+CAS) EC %WEB Only % SD DELTA ***** SD FMCM BSD MLAKE TMSD PLPSD S OAKS RETSD WSD Signed in since Jan 1/2011

Image #EMPS (no cas) T T PAYH/RTypeTotalViewed% SD HIR DELTA APL INJ SD LVE FMCM ALL BSD ALL MLAKE APL TMSD LVE MED PLPSD 512N/A 110HIR11 *** S OAKS ALL RETSD ALL WSD ALL

Best of H/R REMINDERS! EME reports to a list or yourself SEE Can’t find a CIMS option! DOE Download report to a File

Best of H/R Security, Access PRO.100 AC USERIDS by Posn/Locn Defined link between an employee and an iSeries userid so users can easily go from employee connect to admin connect RES.000 Control Access to Employees Category access expanded to include F (employee folder) with ability to restrict user per category to specific comments, i.e. Add, Change, Delete PAY.ACC Control Access to functions AdminConnect now listens to PAY.ACC to provide specific staff access. PRO New Distribution List Concept! Define distribution lists … Have IT use this to automatically update your outlook, firstclass lists

Best of H/R GENERAL EIS.380 Employee Information New demographic fields added to hold legal last name, first name and middle name. New alternate address to record a 2 nd address. Can employee with e-file of letter when “printed”. Does not letter just notification to check EC F11 history will automatically fill position number based on 1) skill + program based on EIS.132 and 2) POS.200 for location/work location match EIS.260/530 Employee Report Writer Added item 862 PRO.300 contract days (system generated as per date range on PRO.300 x FTE but considering the work schedule calendar for proper calculation)

Best of H/R Employee Accident/Injury EIS.325 Allows for multiple attachments with indication beside F2 of how many attachments are on-file and allow selection of which one to view EIS.325T Emp Accid/Injury – WCB New option for payroll to maintain time loss and wages information for an injury record. IMG.301E Display Employee Document/Image Green screen access to images on file with access to view for a specific employee without having to go into their folder in AC EIS.556 Employee Document/Images Log New report by category and type of documents/images on- file for employees that were added, updated and/or viewed in a specific date range

Best of H/R PAI.580 Print Employee Letters New ability to print signatures on letters in a specific spot on the letter. System doing a much better job at page breaking. Will automatically start letter on 2nd page based on number of PRO.300 assignments that print. PAY.325 Maintain Bulletin Board Messages New option to maintain bulletin board messages that will appear in EC and AC for a time period to all/specific staff PAY.328 Maintain WEB Form Definitions New option to maintain and post an employee sign off/approval record and form that will appear in EC PAY.558 WEB Form Permissions Report New option to report on a form’s responses

Best of H/R EVALUATIONS EIS.207 Evaluation Type Codes New approving/verifier userids added … this automates the evaluation process, i.e. administrator in AC attaches the evaluation, HR confirms and accepts the evaluation and then automatically through AC those evaluations for the verifying ID will show up on Employee Main for those staff until they are marked as verified. EIS.380 Employee Information Evaluation view to show attachments are on-file, disallow date changes once attachments are on-file. EIS.461 Evaluation Checklist Formats Reports are now available through AC so if you define Zxx formats then users will be able to select and run these checklists for their staff.

Best of H/R LEAVES EIS.539 Employee Leave Committee Grid New report to produce a grid of leave requests that require committee approval. Grid shows points received per committee member and summary of request. EIS.910 Build PO Reqs from Leave Requests New option to build employee advance requisitions (can then go through steps to AP cheque) based on approved leaves that have estimated costs defined to be included in advance Nightly job to location contact1 if there are leaves more than X days old not verified by the location

Best of H/R WORKSHOPS POS.320 Workshop Maintenance Allow option to approve/deny employee applications and send notifications to employees POS.561 Build Certificate/Endorsements Added auto incrementing build selection, i.e. check main endorsement if employee has, then go to 2 nd endorsement, etc Great if districts are counting sessions per employee and a certain number of sessions triggers a pay increase POS.562 Workshop Completion Certificates New option to electronically file a copy of the certificate allowing employees to access their own certificates through EC Added option to send notification if certificates are e-filed so employee knows to go and get/view certificate POS.566 Copy Workshop Definition New option to copy a workshop to as many as 5 others with new dates. Does not copy applicants. Nightly job to build download file for external calendar integration of upcoming workshops

Best of H/R JOB POSTINGS POS.529 Job Posting Application History New option to produce a profile for a single employee of all the job postings they have applied for in a specified date range

Best of H/R JOB CONNECT Applicant “main” now shows certificate and endorsement expire/missing information. This will help applicants to know what information is expected from them and still outstanding APPLY will do an auto-save for profile information & categories just in case applicant made changes APPLY auto marks short list (based on job posting) so applications appear right away for administrators

Best of H/R EMPLOYEE CONNECT Separate links for FORGOT MY PASSWORD vs. CREATE A NEW PASSWORD Password links have ME MY CURRENT PASSWORD option so users can retrieve their own passwords Stress importance of logging out! How are districts assigning passwords to staff? Pre-assigning or letting employees painfully go through process????

Best of H/R EMPLOYEE CONNECT Bulletin Board Is now the default when an employee signs in. Shows last workshop, last cheque deposit date, last leave request date, last workshop AND then bulletin board messages Show status of leaves so employee is aware what the approval level of leave is Indicate last updated date so employee is aware when the last time a new message was added Shows expired PD entries

Best of H/R EMPLOYEE CONNECT Absences Option to convert absence bank details to days (display only) to help hourly banks seem less confusing to the employee PD New screen under workshop tab to show employee accumulated PD. District can control which PD type records to show in EIS.210 definitions. Forms New employee forms approval tab … employees can view and respond to district defined forms

Best of H/R EMPLOYEE CONNECT Finance Display line details of payment in preparation for moving to EC for direct deposit notification instead of ing statement Folder Audited … each time a user accesses a document it is recorded in a history file Ability to folder by category Evaluations New tab allowing employee to see their evaluations and view attachments

Best of H/R EMPLOYEE CONNECT Workshops Drop down for keywords is available to help employees search for workshops Registration shows start and stop time fields (if used) Split workshop views into separate list, calendar or registered formats allowing more details Option to limit workshop listing to those with space available Can display ALL workshops (even if employee does not meet restrictions) but cannot register for ones that are not eligible for

Best of H/R ADMIN CONNECT Employee tabs for Emergency, Jobs Applied, Skills, Absences and workshops are now controllable per user using PAY.ACC Workshops Approve/deny will appear for only those workshops that require school/department level approval Defaults workshops needing approval, must click ALL WORKSHOPS to see all future dated workshops that their staff are attending Workshop approval/denial sends automatic notification to employee. “AC userid” must be defined with an address

Best of H/R ADMIN CONNECT Allow administrators to register their staff in a specific workshop Leaves Auto employees when request has been approved/denied to review leave so that they know to check for notes, etc.

Goals Goals and Statements for 2012 Provide more webinars to review features and learn more about features Use Camtashia to create online training snippets to fit into our Web Update to new Web programming tools and Visual Studio provide a better enduser experience

Goals Programming Goals for 2012 eFile and viewing documents: Gain more control of enduser options in previewing eFiled documents (ability by category to make documents ‘read only’ no ability to print the.pdf or copy contents for instance) With the new.Docx (x meaning XML) there is potential to merge Word documents instead of PAI.280 letters …. There is no in-list.. Yikes what do we do next?