Presentation on e-procurement by MEDEF Françoise Vergriète-Matringes MEDEF / SFIB Conference on e-procurement and e-invoicing in the EU Brussels, 18 september 2013

The leading business organization in France Confederation of : – Federations : industry, retail, services (banking, insurance, ICT…), construction, public works, energy…) : 80 federations – Local branches: local Medef : 148 Over companies (large, medium and small companies) Presentation of MEDEF Conference on e-procurement and e-invoicing in the UE, Brussels, 18 september 2013 – p. 2

Presentation of MEDEF Conference on e-procurement and e-invoicing in the UE, Brussels, 18 september 2013 – p. 3 President : Pierre Gattaz since july 2013 (for 5 years) Succeeds Laurence Parisot President : Pierre Gattaz since july 2013 (for 5 years) Succeeds Laurence Parisot 9 clusters (« pôles ») Prospective-France 2020, Entrepreneuriat et croissance, Economie-Fiscalité- Innovation-Numérique, Sphère publique, Mandats-branches-territoires, Exportation et filières, Social International et Europe, and Droit de lentreprise = legal 9 clusters (« pôles ») Prospective-France 2020, Entrepreneuriat et croissance, Economie-Fiscalité- Innovation-Numérique, Sphère publique, Mandats-branches-territoires, Exportation et filières, Social International et Europe, and Droit de lentreprise = legal Public Procurement Committee Working group on « e-procurement » active for many years Public Procurement Committee Working group on « e-procurement » active for many years

A MEDEF initiative : practical guide for businesses on e- procurement (3rd edition, 2013) detaillee/categorie/economie-1/back/110/article/guide-daccompagnement- des-entreprises-a-la-dematerialisation-des-marches-publics-1.html E-procurement : practical guide for companies (contractors) Conference on e-procurement and e-invoicing in the UE, Brussels, 18 september 2013 – p. 4

Introduction E-procurement : a long process from publication of tenders until payment Two succesful achievements : publication of tenders and reception of dematerialised tender files Next step to achieve fully : e-tenders E-procurement : practical guide for companies (contractors) Conference on e-procurement and e-invoicing in the UE, Brussels, 18 september 2013 – p. 5

Why this guide ? To help companies with e-procurement process (21 thematic sheets) : Informing companies (contractors) on applicable legislation Summarizing obligations according to the business sectors concerned : –IT sector (mandatory) –pharmaceuticals, hospital (ready) –others (optional) E-procurement : practical guide for companies (contractors) Conference on e-procurement and e-invoicing in the UE, Brussels, 18 september 2013 – p. 6

Main points of the guide… Business organisation : –Technical adjustments : large number of « platforms » softwares and compatibility : acquisition of updated versions updated anti virus acquisition of digital signature certificates –Adapt its technical and practical organisation : networks, digital cards adresses validity preparation of tender documents forms –Human resources investments : Staff training : to be dedicated to e-procurement platforms (anticipation : be aware of time limit alloted to e-tendering) E-procurement : practical guide for companies (contractors) Conference on e-procurement and e-invoicing in the UE, Brussels, 18 september 2013 – p. 7

Main points of the guide Problems and profits for companies (contractors) : –Problems depend on size of companies : SME/Big (change of internal organization) Legal, economic, financial organization Internal auditing –Financial and time profits (less paper and postage = sustainable developement) E-procurement : practical guide for companies (contractors) Conference on e-procurement and e-invoicing in the UE, Brussels, 18 september 2013 – p. 8

How ? Training stakeholders in using e-procurement (contracting authorities/economic operators) Joint working group companies / contracting authorities (for exemple, Observatoire économique de lachat public) Standardize tender rules Economic problems : –financial constraints (obstacle in setting hotlines, platforms : viability problem) –large number of platforms and need for training staff members –cost of digital signature certificates (SME) Encourage companies (contractors) in using e-procurement Conference on e-procurement and e-invoicing in the UE, Brussels, 18 september 2013 – p. 9

Technical difficulties : –size of files (plans, for instance : in construction and public works sector, graphical representation of molecules in health sector, etc.) –re use of tender documents –large number and diversity of plateforms –sending problems towards plateforms, transmission time (be aware of time limit alloted to send responses) –Co-contracting (consortium) Conference on e-procurement and e-invoicing in the UE, Brussels, 18 september 2013 – p. 10 Encourage companies (contractors) in using e-procurement

Focus on case law to insist on the importance in drafting : –Tender documents –Tender rules : it saves time for contracting authorities as well as for economic operators Case law Conference on e-procurement and e-invoicing in the UE, Brussels, 18 september 2013 – p. 11

Extend application of e-procurement to contract execution including e-invoicing and archiving. In accordance with French Authorities : recommandations on legal and administrative simplification e-procurement is part of our daily life (professionnal and private), despite hindrances and necessary changes. It should be a joint ongoing improvement. Conclusion Conference on e-procurement and e-invoicing in the UE, Brussels, 18 september 2013 – p. 12

Thank you for your attention. Conference on e-procurement and e-invoicing in the UE, Brussels, 18 september 2013 – p. 13