THE EXPERIENCE OF E-PROCUREMENT IN LITHUANIA Rasa Noreikienė Vice-Minister of Economy of the Republic of Lithuania 1

CONTENT Two instruments for e-procurement in Lithuania Progress and benefits of e-procurement Lessons learned 2

Two instruments for e-procurement in Lithuania e-Tendering platform - Central Public Procurement Information System (CPP IS) administrated by the Public Procurement Office e-Catalogue - Electronic Catalogue CPO.lt administrated by the Central Purchasing Body 3

e-Tendering platform (CPP IS) e-Notification Possibility to submit e-notice since 2002, mandatory - since 2009 e-Reporting Possibility to submit e-report from 2002, mandatory - from 2009 e-Access Available from 2009: all contract documents, including technical specifications (TS), annual procurement plans, drafts of TS e-Submission Obligation to ensure at least 50 % of e-procurement from 2009 e-Awarding Available but not mandatory e-Invoicing Will be available in 2014 e-Payment It is planned to be implemented by 2017 Public Procurement Monitoring IS (PPM IS) Central Public Procurement Portal (CPPP) Central Public Procurement IS (CPP IS) 4

e-Tendering platform (CPP IS) Tender module: e-Submission e-Awarding CPP IS E-notices & e-reports PPM IS e-Access CPPP Integration environment 24/7 free access from anywhere CPP IS Risk Management IS under development 5

e-Catalogue (Electronic Catalogue CPO.lt) Developed in 2007 Provides electronic means for: – e-Ordering – e-Auction – e-Awarding 6

Progress: increased number and value of e-procurement Number of e-procurement Value of e-procurement 7

Number of published procurement – increased by 22% (from 59% to 81%) SME participation in public procurement – increased by 2% (from 73% to 75%) Number of suppliers participating in public procurement – increased by 13% (from 7230 to 8185 suppliers) Benefits of e-procurement: increased transparency and competition 8

Benefits of e-procurement: shortened procedures To compare 2012 with 2009, when the procurement procedures were being carried out in the traditional manner, the average period of procurement procedures became 15 days shorter. Average duration of procurement procedures 9

Lithuania is supposed to save In from EUR 43 to 100 million In from EUR 120 to 270 million In from EUR 150 to 340 million The savings are calculated following the World Bank estimation that e-procurement can help save from 6 to 13.5% of the total public procurement expenditure Benefits of e-procurement: savings 10

Lessons learned: obstacles Obstacles we had to overcome: inertia – hesitation over the possibility of changing the rooted habits lack of awareness and capabilities 11

Lessons learned: our strong point Successful results were achieved due to: mandatory requirements the existence of centralised national information systems consultations and user guidance trainings Number of users instructed by the Public Procurement Office 12