Microsoft Office Illustrated Introductory, Premium Edition Started with PowerPoint 2003 Getting

2Getting Started with Microsoft PowerPoint 2003  Define presentation software  Start PowerPoint 2003  View the PowerPoint window  Use the AutoContent Wizard  View a Presentation Objectives

3Getting Started with Microsoft PowerPoint 2003  Save a presentation  Get Help and research information  Print and close the file, and exit PowerPoint Objectives

4Getting Started with Microsoft PowerPoint 2003 Defining Presentation Software  Presentation software is a computer program used to organize and present information. –Use PowerPoint to create presentations, notes a speaker can use, or audience handouts Ways to present information using PowerPoint

5Getting Started with Microsoft PowerPoint 2003 Defining Presentation Software (cont.)  Use PowerPoint to: –Present information in a variety of ways Electronic slide show, handouts, Web pageElectronic slide show, handouts, Web page –Easily enter and edit data Acts like a word processing programActs like a word processing program –Change the appearance of information Using 3-D effects, shadows, and animation movementUsing 3-D effects, shadows, and animation movement

6Getting Started with Microsoft PowerPoint 2003 Defining Presentation Software (cont.)  Use PowerPoint to: –Organize and arrange information Drag text to new place, re-order slidesDrag text to new place, re-order slides –Incorporate information from other sources Import graphics, pictures, tables, and chartsImport graphics, pictures, tables, and charts –Show a presentation on any computer that doesn't have PowerPoint installed Package a presentation to a CDPackage a presentation to a CD

7Getting Started with Microsoft PowerPoint 2003 Defining Presentation Software (cont.) Sample PowerPoint handout

8Getting Started with Microsoft PowerPoint 2003 Starting PowerPoint 2003  Use the Start button on the taskbar to open PowerPoint PowerPoint program icon Start button

9Getting Started with Microsoft PowerPoint 2003 Viewing the PowerPoint Window  When PowerPoint opens, a blank slide appears in the PowerPoint window –PowerPoint has different views that allow you to see your presentation in different forms –By default, the PowerPoint window opens in Normal view Use Normal view to write, edit, and design a presentationUse Normal view to write, edit, and design a presentation Normal view is divided into panes or sectionsNormal view is divided into panes or sections

10Getting Started with Microsoft PowerPoint 2003 Viewing the PowerPoint Window Menu bar Outline tab Slides tab Slide pane Notes pane View buttons Standard toolbar Task pane

11Getting Started with Microsoft PowerPoint 2003 Viewing the PowerPoint Window, cont.  Task panes –The task pane consists of 16 individual task panes –Each task pane contains commonly used commands For example, slide layout, slide design, and slide animationFor example, slide layout, slide design, and slide animation –Some task panes contain links to the Web Help, Research, and New PresentationHelp, Research, and New Presentation

12Getting Started with Microsoft PowerPoint 2003 Using the AutoContent Wizard  Create a presentation quickly using an AutoContent Wizard –This wizard guides you through the process of creating a (sample) presentation Choose the presentation type, output type, and footer and header informationChoose the presentation type, output type, and footer and header information Creates a presentation with sample textCreates a presentation with sample text

13Getting Started with Microsoft PowerPoint 2003 Using the AutoContent Wizard (cont.) Sample text Current date Registered user’s name

14Getting Started with Microsoft PowerPoint 2003 Viewing a Presentation  Each of the four PowerPoint views displays a presentation in a different way PowerPoint views

15Getting Started with Microsoft PowerPoint 2003 Viewing a Presentation (cont.) Slide icon Slide Show button Slide Sorter View button Normal View button

16Getting Started with Microsoft PowerPoint 2003 Viewing a Presentation (cont.) Slide Sorter View button

17Getting Started with Microsoft PowerPoint 2003 Saving a Presentation  Name and save a presentation –To store a presentation file, give the presentation a filename –Determine where you want the file to be stored Floppy disk, hard disk, network disk driveFloppy disk, hard disk, network disk drive –Save about every minutes –Use the Save As command to save a copy of a presentation with a different name

18Getting Started with Microsoft PowerPoint 2003 Saving a Presentation (cont.) Current folder Filename

19Getting Started with Microsoft PowerPoint 2003 Saving a Presentation (cont.)  Saving fonts with your presentation –Opening a presentation on a computer that does not have the same fonts will make the presentation look different –Embed TrueType fonts with the presentation Increases the file sizeIncreases the file size

20Getting Started with Microsoft PowerPoint 2003 Getting Help and Researching Information  PowerPoint has an extensive Help system –Access to definitions, instructions, and useful tips –The Ask a Question box on the menu bar gives you immediate access to help topics –Help appears in a separate window

21Getting Started with Microsoft PowerPoint 2003 Getting Help and Researching Information (cont.) Type a question for help box Help topics

22Getting Started with Microsoft PowerPoint 2003 Getting Help and Researching Information, cont.  The Research task pane –Many reference books and research services can be used to search for information Searching is done on your computer and onlineSearching is done on your computer and online –Customize the Research task pane to search only the search categories you want –Search categories are split into three categories: Reference BooksReference Books Research SitesResearch Sites Business and Financial SitesBusiness and Financial Sites

23Getting Started with Microsoft PowerPoint 2003 Getting Help and Researching Information, cont. Help information Research task pane Research information

24Getting Started with Microsoft PowerPoint 2003 Getting Help and Researching Information, cont.  Research Categories –Reference Books Microsoft Encarta English dictionaryMicrosoft Encarta English dictionary –Contains over 400,000 entries ThesaurusThesaurus TranslationTranslation –Includes the Microsoft Office translation dictionary and other online translation services

25Getting Started with Microsoft PowerPoint 2003 Getting Help and Researching Information, cont.  Research Categories, cont. –Research Sites eLibraryeLibrary –Research more than 13 million documents from more than 1000 publications (newspapers, magazines, photographs, maps, books) Microsoft Encarta EncyclopediaMicrosoft Encarta Encyclopedia Factiva News SearchFactiva News Search –Research nearly 8000 news sources MSN SearchMSN Search

26Getting Started with Microsoft PowerPoint 2003 Getting Help and Researching Information, cont.  Research Categories, cont. –Business and Financial Sites Gale Company ProfilesGale Company Profiles –Research more than 450,000 companies, including 300,000 companies. Industry profiles, comparisons, rankings, and other data MSN Money Stock QuotesMSN Money Stock Quotes –Research stock information using MSN

27Getting Started with Microsoft PowerPoint 2003 Getting Help and Researching Information, cont.  Restoring lost document files –Due to PowerPoint or some other program freeze or a power failure –Document Recovery task pane opens the next time you open PowerPoint Displays original and recovered versions of the PowerPoint fileDisplays original and recovered versions of the PowerPoint file Open and review any version of the fileOpen and review any version of the file Save the file version you wantSave the file version you want

28Getting Started with Microsoft PowerPoint 2003 Printing and Closing the File, and Exiting PowerPoint  To print, use the Print button on the Standard toolbar or the Print command on the File menu –The Print button uses the default print settings in the Print dialog box  When you are finished with a presentation, use the Close Window button on the menu bar or the Close command on the File menu

29Getting Started with Microsoft PowerPoint 2003 Printing and Closing the File, and Exiting PowerPoint (cont.)  Close PowerPoint –Click the Close button on the Title bar or the Exit command on the file menu

30Getting Started with Microsoft PowerPoint 2003 Printing and Closing the File, and Exiting PowerPoint (cont.)  Viewing your presentation in grayscale or black and white –Can be helpful when printing on a black and white printer –Click the Color/Grayscale button on the Standard toolbar