11-1 ELC 347 project management Snow Day

Committed to Shaping the Next Generation of IT Experts. Essentials Microsoft Project 2003 Dawn Parrish Wood Mary E. Pascarella Project 5 Modifying Task Information

3ObjectivesObjectives Edit and replace task information and check spelling Save a baseline Enter percent complete View percent complete Edit and replace task information and check spelling Save a baseline Enter percent complete View percent complete Enter actuals Specify lead and lag time Resolve constraint conflicts and set a task deadline Enter actuals Specify lead and lag time Resolve constraint conflicts and set a task deadline

Copyright © 2004 Prentice-Hall. All rights reserved. 4 Why would I Do This? To track project progress –T–Task level –A–Assignment level Requires assigned resources –T–Time period Using different viewing options

5 Visual Summary Baseline – original information to track progress

6 Editing and Replacing Task Information and Checking Spelling Effort-driven scheduling –D–Default setting Resource adjustments –R–Reflected in overall project completion dates

7 Task Usage View V iew the specific task D ouble-click to open task information

8 Task Information Dialog Box

9 Task Modification Results

10 Find And Replace

Copyright © 2004 Prentice-Hall. All rights reserved. 11 Spell Check

Copyright © 2004 Prentice-Hall. All rights reserved. 12 Saving A Baseline

Copyright © 2004 Prentice-Hall. All rights reserved. 13 Print Baseline Data Hide Gantt Chart portion of the Tracking Gantt View Ready for print

Copyright © 2004 Prentice-Hall. All rights reserved. 14 Entering Percent Complete Task Information dialog box Tracking toolbar

Copyright © 2004 Prentice-Hall. All rights reserved. 15 Tracking Toolbar Up Close

Copyright © 2004 Prentice-Hall. All rights reserved. 16 Viewing Percent Complete Easiest methods –G–Gantt Chart –P–Percent complete column Background calculations –A–Actual duration –R–Remaining duration

Copyright © 2004 Prentice-Hall. All rights reserved. 17 Gantt Chart View

Copyright © 2004 Prentice-Hall. All rights reserved. 18 Adding Percent Complete Column

Copyright © 2004 Prentice-Hall. All rights reserved. 19 Entering Actuals Alternate work progress tracking –A–Actual work –F–Finish dates –W–Work durations Related fields automatically updated

Copyright © 2004 Prentice-Hall. All rights reserved. 20 Modifying Task Information Using the Tracking Table

Copyright © 2004 Prentice-Hall. All rights reserved. 21 Specifying Lead and Lag Time Lead time –T–Task overlap –N–Negative number Lag time –T–Time needed between tasks –P–Positive number

Copyright © 2004 Prentice-Hall. All rights reserved. 22 Create Lead/Lag Time

Copyright © 2004 Prentice-Hall. All rights reserved. 23 Resolving Constraint Conflicts And Setting A Task Deadline

Copyright © 2004 Prentice-Hall. All rights reserved. 24 Constraint Date Table Results of removing a constraint

Copyright © 2004 Prentice-Hall. All rights reserved. 25 Deadlines Target dates –T–Task Information dialog box Technically not constraints –I–Indicator icon appears if deadline passes

26SummarySummary Edit and replace task information and check spelling Save a baseline Enter percent complete View percent complete Edit and replace task information and check spelling Save a baseline Enter percent complete View percent complete Enter actuals Specify lead and lag time Resolve constraint conflicts and set a task deadline Enter actuals Specify lead and lag time Resolve constraint conflicts and set a task deadline

27 Review Options Review Options Key termsKey terms Checking concepts and termsChecking concepts and terms DiscussionDiscussion Skill drillSkill drill ChallengeChallenge Key terms Checking concepts and terms Discussion Skill drill Challenge

Copyright © 2004 Prentice-Hall. All rights reserved. 28 What are your questions?

Committed to Shaping the Next Generation of IT Experts. Essentials Microsoft Project 2003 Dawn Parrish Wood Mary E. Pascarella Project 6 Modifying Tasks Using The Gantt Chart

30ObjectivesObjectives Add a progress line to a Gantt chart Remove task dependencies Reschedule uncompleted work Add a progress line to a Gantt chart Remove task dependencies Reschedule uncompleted work Modify and remove a split Use Tracking Gantt view to analyze the critical path Check overall project progress Modify and remove a split Use Tracking Gantt view to analyze the critical path Check overall project progress

Copyright © 2004 Prentice-Hall. All rights reserved. 31 Why would I Do This? To monitor progress in the three main project areas Budget Time constraints Scope

Copyright © 2004 Prentice-Hall. All rights reserved. 32 Visual Summary Advertising campaign

Copyright © 2004 Prentice-Hall. All rights reserved. 33 Progress Line In A Gantt Chart Quick visual reference

Copyright © 2004 Prentice-Hall. All rights reserved. 34 To Add Progress Lines to a Gantt Chart Project information

Copyright © 2004 Prentice-Hall. All rights reserved. 35 Progress Line Dialog Box

Copyright © 2004 Prentice-Hall. All rights reserved. 36 Actual Progress Line Left spike = behind Right spike = ahead

Copyright © 2004 Prentice-Hall. All rights reserved. 37 Modifying A Specific Task Double-click task to get Task Information dialog box

Copyright © 2004 Prentice-Hall. All rights reserved. 38 Results Of Change

Copyright © 2004 Prentice-Hall. All rights reserved. 39 Removing Task Dependencies No longer needed View task Screen Tip

Copyright © 2004 Prentice-Hall. All rights reserved. 40 Unlink Tasks

Copyright © 2004 Prentice-Hall. All rights reserved. 41 … Rescheduling Uncompleted Work Splitting a task

Copyright © 2004 Prentice-Hall. All rights reserved. 42 … Split Task Screen Feedback

Copyright © 2004 Prentice-Hall. All rights reserved. 43 … Modifying And Removing A Split Adjust for changes in the project Change the unit of time –D–Default is one unit Remove the split

Copyright © 2004 Prentice-Hall. All rights reserved. 44 To Modify And Remove The Split

Copyright © 2004 Prentice-Hall. All rights reserved. 45 Using Tracking Gantt View To Analyze The Critical Path Critical path –P–Predecessors –C–Critical tasks Tracking Gantt view –B–Baseline bar –C–Comparison to actual Variance task table

Copyright © 2004 Prentice-Hall. All rights reserved. 46 Tracking Gantt Chart Display

Copyright © 2004 Prentice-Hall. All rights reserved. 47 Critical Task And ScreenTip

Copyright © 2004 Prentice-Hall. All rights reserved. 48 Changing Date Of Critical Task Changes project completion date

Copyright © 2004 Prentice-Hall. All rights reserved. 49 Checking Overall Project Progress Project statistics –U–Up-to-the-minute statistics –V–View only Project summary report –o–outlines actual and baseline data Tracking Gantt view

Copyright © 2004 Prentice-Hall. All rights reserved. 50 Project Statistics

Copyright © 2004 Prentice-Hall. All rights reserved. 51 Project Summary Report

Copyright © 2004 Prentice-Hall. All rights reserved. 52 Tracking Gantt View

53SummarySummary Add a progress line to a Gantt chart Remove task dependencies Reschedule uncompleted work Add a progress line to a Gantt chart Remove task dependencies Reschedule uncompleted work Modify and remove a split Use Tracking Gantt view to analyze the critical path Check overall project progress Modify and remove a split Use Tracking Gantt view to analyze the critical path Check overall project progress

54 Review Options Review Options Key termsKey terms Checking concepts and termsChecking concepts and terms DiscussionDiscussion Skill drillSkill drill ChallengeChallenge Key terms Checking concepts and terms Discussion Skill drill Challenge

Copyright © 2004 Prentice-Hall. All rights reserved. 55 What are your questions?