OASYS Teacher Evaluation Administrator Training – Part 1

Presentation Outline Access Views Assigning Evaluation Rights Overview of form management Accessing/Viewing Finalizing Uploading Artifacts Detail View

OASYS MyLearningPlan: OASYS is a web-based Observation and Evaluation Management System that offers district leaders fast and easy scheduling, managing, completing, and reporting of all components of the evaluation process for teachers, principals, and administrators. SY2015: Teacher Standard Model of Evaluation ONLY

OASYS Trainings – PART ONE Administrator Training – Part 1 Access, Views, Assigning Eval rights & Uploading Artifacts User Training – Part 1 Access, Views, Acknowledging Eval Assignments (Beginning of Year Conference), Accessing Self-Reflection, & Uploading Evidence/Artifacts

ACCESS

Access District Website: Employees Quick Links: MLP Login: (Network= Computer/Email) Username: ab012345 Password: Network Password All administrators see the same view Access to all view all user forms

VIEW OPTIONS & SYSTEM OVERVIEW

Administrator View Options Top Right: District Admin Tab

Administrator View Options Process View The most “user-friendly” option & recommended for primary use Comprehensive list for administrators of all users for which they have evaluation rights Sort options Detailed Evaluation View by User: Click on a user’s name to bring into the Detail View window

Teacher View Options Forms Available for Teacher View: Part 1 Teacher: Self Reflection & Evidence Beginning of the Year Conference Formal Observation Pre-Conference Form

Admin: Process View Assigning Forms View Form Finalize/Route Element Assigned Components (Forms) show in the Detail view window Assigning Forms View Form Finalize/Route Element View Evaluation Portfolio

ASSIGNING EVALUATION RIGHTS

Assigning Evaluation Rights Allows administrators to assign a specific form to another administrator/themselves for completion You do not have to assign rights in order for Teachers to have access to any of the forms Assigning rights allows designated administrators to easily view/track progress and receive email notifications/updates of form submissions Multiple administrators can participate in the eval process – assignments do not prohibit other administrators from accessing forms assigned to other administrators

Assigning Evaluation Rights “The Man with the Green Arrow” You will only see the Assign Icon for forms that do not require scheduling Can use the Assign function to schedule by including in the notes the appointment information and checking Notify User

Assigning Evaluation Rights Assign forms to yourself if you are responsible for the final review The form shows up in your “to-do” list Sends email confirmation to administrator assigned w/ assigned element and who completed the assignment Option to notify user of assignment

VIEWING FORMS

Viewing Forms All administrators have access to view any forms at any point in time Access to edit all forms EXCEPT the Teacher Self Reflection

Action Buttons Action buttons at bottom of each form are: Submit Save Flags the form as completed and queues it for acknowledgement or finalization Save Retains the work you just completed on the form and allows you to continue working on it at a later time. Do NOT exit any form without saving it or your work will be lost! Save & Notify Retains the work you just completed and allows for a message to be sent to your administrator or another administrator Reset Clears ALL fields in the current form Print Comment Allows for the form to be annotated with a comment box

Form Terminology Not Scheduled Proposed Scheduled In Progress A form that has yet to be scheduled Proposed A form where a date has been proposed but not yet accepted Scheduled A Form that has been scheduled/accepted from proposed status In Progress A form where the scheduled date has passed Incomplete A form that the teacher has been required to complete but has not yet submitted Unacknowledged The information on the form has been entered and the form has been submitted to the teacher for review/acknowledgement. The user has not yet acknowledged the form but has received an email request Awaiting Finalization The teacher has acknowledged the form and it is ready to be finalized Complete The form has been finalized

FINALIZING FORMS

Finalizing Forms After a form has been completed, the administrator must finalize the form in order to change the status to the next level This function is only available to administrators and in the Process View Option to route the form to be finalized by another administrator, notify the user and add notes

Finalizing Forms If a form is finalized prematurely, click on the “View Form” Icon Scroll to the bottom and click on “Edit Form” User will have to resubmit and acknowledge the form the form again, but it will be editable with all of the original data intact

UPLOADING/MANAGING ARTIFACTS

Uploading/Managing Artifacts Process View: Evaluation Portfolio

Uploading/Managing Artifacts Add Artifacts Required Fields: Name Category Rubric Alignment File/URL NOTE: You won’t be able to save until you click “Add Criteria”

Uploading/Managing Artifacts Required rubric alignment criteria are designated with an asterisk *

Uploading/Managing Artifacts File upload size is 50MB maximum Videos/Large files should be uploaded to an external site (YouTube) and linked

DETAIL VIEW

Admin: Detail View “Large Report Window” Sort and Filter Save sort options Mass Features Email Groups Assign Multiple Staff Set “Due Dates” Export sort options to Excel File or PDF

Questions?