e-Cohesion – new initiative within IT systems of Member States in

Slides:



Advertisements
Similar presentations
1 Programming period Strategy and Operational programmes DG REGIO – Unit B.3.
Advertisements

1 Information and Publicity in programming period.
EUPAN, Dublin 4 April 2013 EU e-Government Action Plan Harnessing ICT to promote smart, sustainable & innovative Government.
EN Regional Policy - Finance & Budget EUROPEAN COMMISSION Annual Meeting with managing authorities of crossborder programmes Brussels - 25 Octobre 2011.
Regional Policy EUROPEAN COMMISSION 1 EGTC regulation EGTC regulation ESF and EGTC regulations Regulation of the European Parliament and of the Council.
EN DG Regional Policy EUROPEAN COMMISSION Brussels, 11 October 2007 Management and control arrangements OPEN DAYS 2007 Financial Control : New.
EN Regional Policy EUROPEAN COMMISSION The new European Regional Development Fund Brussels, 12 October 2006 Committee of the Regions N. De Michelis,
EUROPEAN COMMISSION Social and economic cohesion OPEN DAYS 2006 The European Week of Regions and Cities Brussels, 9 – 12 October 2006 _________________________.
Financial Instruments under the European Structural and Investment (ESI) Funds MS expert meeting 17 June 2013.
Planning and use of funding instruments
2 Slovenia Signed Contract of Confidence for the period Compliance assessment for one programme for the new period Experience of a Certifying.
The Implementation Structure DG AGRI, October 2005
Regional Policy e-Cohesion – new initiative within IT systems of Member States in Shared Fund Management Common IT System for programming.
Regional Policy e-Cohesion – new initiative within IT systems of Member States in Fifth Meeting of the Expert Group on Delegated and Implementing.
1 Cohesion Policy E-Cohesion Policy in Cohesion Period European Territorial Cooperation 25 October 2011 Christophe de Lassus – European.
THE CERTIFYING AUTHORITY
Formats envisaged in the Common Provisions Regulation for major projects Third Meeting of the Expert Group on Delegated and Implementing Acts for the ESI.
DRAFT GUIDANCE NOTE FOR MEMBER STATES ON FRAUD RISK ASSESSMENT
Management and control systems Franck Sébert, DG Regional and Urban Policy, Head of Unit C1 SEVENTEENTH MEETING OF THE EXPERT GROUP ON.
The Managing Authority –Keystone of the Control System
Regional Policy 8 th meeting of the Expert Group on DA for ETC Eligibility Rules 10 June 2013 DG Regional and Urban Policy European Territorial Co-operation.
Management and control systems Franck Sébert, DG Regional and Urban Policy, Head of Unit C1 FOURTEENTH MEETING OF THE EXPERT GROUP ON.
Regional Policy Delegated Acts. Regional Policy 2 Delegated ActsImplementing Acts 32(10): Purchase of land and combination of TA with FI 33(3)(a):FI complying.
“Train the trainers” seminar
Management and control systems Franck Sébert, DG Regional and Urban Policy, Head of Unit C1 SEVENTEENTH MEETING OF THE EXPERT GROUP ON.
Regional Policy Draft Guidance on ex-ante conditionalities Ad hoc expert meeting 6 March
Performance Framework
EUROPEAN COMMISSION Social and economic cohesion OPEN DAYS 2006 The European Week of Regions and Cities Brussels, 9 – 12 October 2006 _________________________.
Management verifications Franck Sébert European Commission DG Employment, Social Affairs and Equal Opportunities.
European Union Cohesion Policy
Samuele Dossi DG for Regional Policy - Evaluation
AUDIT AND CONTROL UNIT EUROPEAN REGIONAL DEVELOPMENT FUND (ERDF) AND COHESION FUND (CF) QUIRINO MEALHA DIRECTOR.
EN Regional Policy EUROPEAN COMMISSION Information and Publicity SFIT, 15 June 2006 Barbara Piotrowska, DG REGIO
Subsidy Contract Lead Partner seminar October 2008, Riga Arina Andreičika Managing Authority
Regional Policy The future of EU funding - proposals from the Commission Guy Flament European Commission, DG REGIO Cardiff, 19 April 2013.
Ex-ante conditionality – General guidance Workshop on strategic programming, monitoring and evaluation Ilse De Mecheleer, DG EMPL Madrid, 22 February 2013.
Regional Policy Managing Authorities of the ETC programmes Annual Meeting W Piskorz, Head of Unit Competence Centre Inclusive Growth, Urban and.
Regional Policy EXCHANGES OF INFORMATION BETWEEN THE M EMBER S TATE AND THE C OMMISSION (SFC2014) Fifth Meeting of the Expert Group on Delegated and Implementing.
SEMINAR on the EEA Financial Mechanism THE EUROPEAN COMMISSION DIRECTORATE- GENERAL REGIONAL POLICY Brussels 13 June 2005 Control and Audit Nicholas Martyn.
Regional Policy EXCHANGES OF INFORMATION BETWEEN THE M EMBER S TATE AND THE C OMMISSION (SFC2014) 22nd Meeting of the Expert Group on Delegated and Implementing.
Regional Policy Common Strategic Framework The Commission's revised proposal for the CPR - COM (2012) 496 of 11 Sept.
European Territorial Cooperation SAWP meeting, 9 July
1 European Union Regional Policy – Employment, Social Affairs and Inclusion Community-led local development Articles of the Common Provisions Regulation.
1 European Territorial Cooperation in legislative proposals Peter Berkowitz Head of Unit Conception, forward studies, impact assessment, DG Regional Policy.
1 Cohesion Policy Brussels, 9 June 2009 “ Cohesion policy: response to the economic crisis” European Commission seminar for managing and certifying.
EN Regional Policy EUROPEAN COMMISSION Information and Publicity SFIT meeting, 12 December 2005 Barbara Piotrowska, DG REGIO
Structural Funds in Ireland Structural Funds in Ireland Financial management, Financial management, control & audit - Ireland Dermot Byrne Head of Unit.
19-20 October 2010 IT Directors’ Group meeting 1 Item 6 of the agenda ISA programme Pascal JACQUES Unit B2 - Methodology/Research Local Informatics Security.
EN EUROPEAN COMMISSION Budgetary Control Committee of European Parliament Budgetary Control Committee of European Parliament Brian Gray DG BUDGET Workshop.
Draft model for the Annual and Final implementation report under the Investment for Growth and Jobs goal 12 th meeting of the Expert Group on Delegated.
EN DG Regional Policy & DG Employment, Social Affairs & Equal Opportunities EUROPEAN COMMISSION Luxembourg, May 2007 Management and control arrangements.
Ministry of Finance Compliance assessment of the management and control systems of the managing authorities under the Operational programmes. Conclusions.
Ministry of Finance Financial management and control of the Operational Programmes, co- financed under the Structural funds and the Cohesion fund of EU.
E-Cohesion Interreg V-A Romania-Hungary Programme 1 ST MONITORING COMMITTEE MEETING Békéscsaba, 26 th of May 2016.
ROUND TABLE “Exchanging Experience in Absorption of the European Funds: Perspectives for Bulgaria and Poland” 1 April 2011, Sofia Tomislav Donchev Minister.
EN Regional Policy EUROPEAN COMMISSION Information and Publicity in programming period
Structural Funds Programming Predeal, Romania
Structural Funds Financial Management and Control, Romania
Simplification in ESI funds for
Role & Responsibilities
Audit Requirements, Risk and Anti Fraud
Management Verifications & Sampling Methods
Audit Requirements, Risk and Anti Fraud
The role of the ECCP (1) The involvement of all relevant stakeholders – public authorities, economic and social partners and civil society bodies – at.
Control framework and Audit of European Structural and Investment Funds Visit of the Finance and Constitution Committee of the Scottish Parliament Brussels,
The partnership principle in the implementation of the CSF funds ___ Elements for a European Code of Conduct.
Art. 17 EGTC Indicators 13th Meeting of the Expert Group on Delegated and Implementing Acts for the ESI Funds 4th July 2013.
Management Verifications & Sampling Methods
Ex ante conditionalities in cohesion policy:
Implementing act on the model for the annual and final implementation report under the European Territorial Cooperation goal 12th Meeting of the Expert.
Presentation transcript:

e-Cohesion – new initiative within IT systems of Member States in 2014-2020 Eighth Meeting of the Expert Group on Delegated and Implementing Acts for the European Structural and Investment Funds 10/06/2013 Christophe de Lassus – European Commission DG Regional & Urban Policy IT Head of Unit

Cohesion Policy – a vehicle of Europe 2020 targets By 2015 50% of citizens should use eGovernment Inclusive Growth Malmö Ministerial Declaration on eGovernment Granada Ministerial Declaration on the European Digital Agenda Smart Growth By 2015 80% of businesses should use eGovernment Sustainable Growth - 50% of citizens will have used eGovernment services (42% in 2010) - 80% of businesses will have used eGovernment services (75% in 2010)

MAIN ARTICLE ON E-COHESION COM's proposal MAIN ARTICLE ON E-COHESION PART THREE: GENERAL PROVISIONS APPLICABLE TO ERDF, ESF AND CF Management and control systems Article 112 Responsibilities of Member States (…) 3. Member States shall ensure that no later than 31 December [2014] all exchanges of information between beneficiaries and managing authorities, certifying authorities, audit authorities and intermediate bodies can be carried out [solely] by means of electronic data exchange systems. The systems shall facilitate interoperability with national and Union frameworks and allow for the beneficiaries to submit all information referred to in the first sub-paragraph only once. The Commission shall adopt, by means of implementing acts, detailed rules concerning the exchanges of information (…)

Electronic exchange of information in 2014-2020 period including e-Cohesion European Commission SFC2014 database Art. 63(4) All official exchanges of information between the Member State and the Commission - programme level Beneficiaries Member State's system for reporting, monitoring, accounting (…) Businesses Non-profit organisations Public and semi-public bodies managing authority / intermediate body Beneficiary portal Other certifying authority Art. 62 (d) & 114(2)(d) Computerized system for accounting, monitoring and reporting (…) - programme level + operation relevant information audit authority Art. 112(3) Electronic exchange of information with beneficiaries - project level

Article 112(3)- minimum requirements Electronic exchange – optional or obligatory for beneficiaries (post-award processes); Any information requirements applicable to the beneficiary - including reporting on progress, declaration of expenditure & exchange of information related to management, verifications & audits; 'Only once' encoding + interoperability – in the framework of the same operation for all authorities implementing the same programme (regardless its nature); Electronic audit trail + 1st level control - in compliance with Art. 112, 132 + national requirements on the availability of documents.

Electronic data exchange system Technical characteristics: data integrity & confidentiality; authentication of the sender within the meaning of Directive 1999/93/EC; storage in compliance with defined retention rules (Art. 132 of the CPR); secure transfer of data; availability during & outside standard office hours (exception: technical maintenance); accessibility either directly or via an interface; protection of privacy of personal data for individuals & commercial confidentiality for legal entities (Directives 2002/58/EC & 95/46/EC);

Electronic data exchange system Characteristics reducing administrative burden: interactive and/or pre- filled forms by the system on the basis of the data which is stored at consecutive steps of the procedures, automatic calculations preventing mistakes and speeding up the work, automatic embedded controls which reduce as much as possible back-and forth exchange of documents, system generated alerts to warn the beneficiary that certain actions can be performed, on-line status tracking: beneficiary can follow up the current state of the project, which results in more transparency, availability of all the history of the file.

More on e-Cohesion Report «IT Implications Assessment of e-Cohesion Policy at EU/Member State level» http://ec.europa.eu/dgs/secretariat_general/admin_burden/docs/presentation_regio_en.pdf EC support to MS/regions/programmes: 'building blocks' on a business perspective https://www.yammer.com/regionetwork/groups/e-cohesionpolicy/uploaded_files 50 Q&A for ETC in cooperation with INTERACT http://www.interact-eu.net/downloads/5081/INTERACT_Publication___50_Questions_&_Answers_on_e- Cohesion_in_European_Territorial_Cooperation_Programmes___July_2012.pdf

Christophe de Lassus e-Cohesion@ec.europa.eu Head of IT Unit, DG REGIO: christophe.de-lassus@ec.europa.eu e-Cohesion@ec.europa.eu e-Cohesion on Yammer: https://www.yammer.com/regionetwork/#/threads/inGroup?type=in_group&feedId=1534553

Annex

Electronic data exchange updated Electronic data exchange Definition: refers to a medium of exchange of documents (Art. 2(16) of the proposed CPR), structured + unstructured data, relationship between MAs/IBs/CAs/AAs & beneficiaries (Art. 2 of the CPR ). Requirements: regardless the nature of OP, terms and conditions defined in the contract with the beneficiary (Article 114(3)), free of charge for beneficiaries, without prejudice of any paper documents stored by the beneficiary (CPR Art. 132), requirements of the CPR & the Fund specific rules taken into account + Article 46 (2) (g).

Possible variants and evolution updated Possible variants and evolution Optional or compulsory use by beneficiaries: If optional: beneficiaries choose it in the contract, MS could impose it at their own initiative & after cost/benefit analysis (no detrimental effect on beneficiaries' access to the Funds!). Obligatory use by applicants - recommendations: docs & data exchanged at applicant stage reused at beneficiary stage, e-signature reused. Evolution: MS shouldn't be prevented from improving e-Cohesion service for the beneficiary or introducing variant/s above.

e-signature E-Cohesion minimum requirement: at least the basic electronic signature – authentication procedure – should be put into effect for the population of beneficiaries (within the meaning of Directive 1999/93/EC) Features to examine: for a closed-user group -> basic e-signature, which form of e-signature to choose? eID or certificates, token, login & password… security requirements, +legal effectiveness & admissibility.

‘only once’ encoding principle e-TrustEx can easily be extended to any policy domain e-TrustEx is composed of 3 elements: Technological platform: e-TrustEx offers a set of basic pre-processing capabilities such as schema validation and business rules validation, routing according to specific criteria, orchestration of information exchanges, rendering of information to human readable format and archiving. Services platform: e-TrustEx offers a set of capabilities and services common to all policy domains such as document inbox, querying, viewing and submitting of information. Modules: e-TrustEx offers a set of sector-specific modules in policy areas such as Procurement and Legislative support. These modules can be deployed in a dedicated or common runtime environment, and they can be easily connected to other applications through well-defined interoperable interfaces. Additional modules can be added according to the architecture guidelines of e-TrustEx updated ‘only once’ encoding principle Definition: referred to in the Small Business Act in Europe Minimum requirement: The principle should be applied, at a minimum, in the framework of the same operation for all authorities implementing the same programme (regardless of whether this is an 'Investment for growth and jobs' or 'European Territorial Cooperation' programme) Features to examine: - beneficiary NOT repeatedly providing the same info, - information/data/document recorded in the storage features and reused, - effective use of public databases, - together with interoperability.

All exchanges of information Definition: any information requirements applicable to the beneficiary via electronic exchange; including reporting on progress, declaration of expenditure & exchange of information related to management, verifications & audits. Minimum requirements: Administrative verification concerning each application for reimbursement by beneficiaries (according to Article 114) need to rely on information & documents available through the computer system. Only exceptionally, following a risk analysis, beneficiary asked to send paper documents.

All exchanges of information Minimum requirements: The electronic audit trail in compliance with Art. 112 & 132 of the CPR + with national requirements on the availability of document, Only in exceptional cases, following a risk analysis, the beneficiary asked to send paper documents for a desk review, Paper docs in the beneficiary premises for the on-the-spot audit Features to examine: documents in e-versions for audit purposes – already in 2007-2013, 1st and 2nd level control procedures in 2014-2020 to maximise the reduction of administrative burden for beneficiaries. In practice: e-storage capabilities instead of paper archiving, 1st level controllers rely primarily on the IT system, AA uses the IT system to prepare audits of operations/system audits, CA relies on the IT system.

updated Interoperability e-TrustEx can easily be extended to any policy domain e-TrustEx is composed of 3 elements: Technological platform: e-TrustEx offers a set of basic pre-processing capabilities such as schema validation and business rules validation, routing according to specific criteria, orchestration of information exchanges, rendering of information to human readable format and archiving. Services platform: e-TrustEx offers a set of capabilities and services common to all policy domains such as document inbox, querying, viewing and submitting of information. Modules: e-TrustEx offers a set of sector-specific modules in policy areas such as Procurement and Legislative support. These modules can be deployed in a dedicated or common runtime environment, and they can be easily connected to other applications through well-defined interoperable interfaces. Additional modules can be added according to the architecture guidelines of e-TrustEx updated Interoperability Definition refers to: National Interoperability Frameworks, European Interoperability Framework (EIF) & the European Interoperability Strategy (EIS) under ISA Programme. Minimum requirement: MS free to establish its own interoperability approach, In practice in the framework of the same operation for all authorities implementing the same programme (regardless its nature). Features to examine: - more interoperable systems of cohesion policy bodies, - work together at organisational, semantic and technical levels. Guidance: - to extend to external databases (e.g. state treasury, business, tax register, SFC2014, state aid register, environmental impact assessment bodies, e-procurement); - also for applicants?

Written comments can be sent until 14 June to: REGIO-DELEGATED-AND-IMPLEMENTING-ACTS@ec.europa.eu