Chapter Coordination in R10 for Regional Chapter Coordinator Miki Yamamoto

What is Chapter? There are 37 Societies that make up the IEEE. Chapters are the local extension of Technical Societies. There are over 1400 Chapters around the world.

Chapters in R Chapters (as of Dec ) 280 Chapters (as of Dec ) 8 sections have no chapter8 sections have no chapter (we have totally 47 sections in R10) (10 sections in last year) Sri Lanka Section had no chapter in 2004 but formed a chapter in 2005Sri Lanka Section had no chapter in 2004 but formed a chapter in 2005 Hiroshima Section had no chapter in 2004 but formed a chapter in 2005Hiroshima Section had no chapter in 2004 but formed a chapter in 2005

Sections having no chapter Changwon Section Changwon Section Islamabad Section Islamabad Section Kwangju Section Kwangju Section Nagoya Section Nagoya Section Republic of Philippines Section Republic of Philippines Section Sapporo Section Sapporo Section Shikoku Section Shikoku Section Tokyo Section Tokyo Section Total 8 Sections

Newly Formed Chapters in R10 (1) 2005 Mar.BEIJING SECTION CHAPTER,VT Mar.BEIJING SECTION CHAPTER,VT AprilTAIPEI SECTION CHAPTER,PSE AprilTAIPEI SECTION CHAPTER,PSE MayFUKUOKA SECTION CHAPTER,AP MayFUKUOKA SECTION CHAPTER,AP MaySENDAI SECTION CHAPTER,MAG MaySENDAI SECTION CHAPTER,MAG MayDELHI SECTION CHAPTER,IM09/EMB MayDELHI SECTION CHAPTER,IM09/EMB18

Newly Formed Chapters in R10 (2) 2005 MaySRI LANKA SECTION CHAPTER,C MaySRI LANKA SECTION CHAPTER,C MayBOMBAY SECTION CHAPTER,IM MayBOMBAY SECTION CHAPTER,IM JuneBEIJING (XIAN) SECTION CHAPTER,ED JuneBEIJING (XIAN) SECTION CHAPTER,ED JuneBEIJING (BAODING) SECTION CHAPTER,SMC JuneBEIJING (BAODING) SECTION CHAPTER,SMC JuneBEIJING SECTION CHAPTER,SMC JuneBEIJING SECTION CHAPTER,SMC28

Newly Formed Chapters in R10 (3) 2005 JuneTAIPEI/TAINAN JOINT SECTIONS CHAP,MAG JuneTAIPEI/TAINAN JOINT SECTIONS CHAP,MAG JuneSINGAPORE SECTION CHAPTER,E JuneSINGAPORE SECTION CHAPTER,E Aug.NEW SOUTH WALES SECTION CHAPTER,LEO Aug.NEW SOUTH WALES SECTION CHAPTER,LEO Aug.NEW ZEALAND COUNCIL SECTION CHAPTER,MTT Aug.NEW ZEALAND COUNCIL SECTION CHAPTER,MTT Aug.MACAU SECTION JOINT CHAPTER,CAS04/COM Aug.MACAU SECTION JOINT CHAPTER,CAS04/COM19

Newly Formed Chapters in R10 (4) 2005 Sep.MALAYSIA (PENANG) SECTION JT CHPT,AP03/ED15/MTT Sep.MALAYSIA (PENANG) SECTION JT CHPT,AP03/ED15/MTT Sep.BEIJING (SHENZHEN) SECTION CHAPTER,SMC Sep.BEIJING (SHENZHEN) SECTION CHAPTER,SMC Sep.VICTORIAN SECTION CHAPTER,E Sep.VICTORIAN SECTION CHAPTER,E Sep.BANGALORE SECTION CHAPTER,EMB Sep.BANGALORE SECTION CHAPTER,EMB Oct.MACUA SECTION CHAPTER,C Oct.MACUA SECTION CHAPTER,C16

Newly Formed Chapters in R10 (5) 2005 Oct.TAINAN SECTION CHAPTER,C Oct.TAINAN SECTION CHAPTER,C Nov.HIROSHIMA SECTION CHATPER,SMC Nov.HIROSHIMA SECTION CHATPER,SMC Nov.WESTERN AUSTRALIA SECTION CHAPTER,CIS Nov.WESTERN AUSTRALIA SECTION CHAPTER,CIS Nov.MADRAS SECTION CHAPTER,PEL Nov.MADRAS SECTION CHAPTER,PEL35 Total 24 Chapters

Newly Formed Chapters 24 in 2005 (as of Dec. 5) 24 in 2005 (as of Dec. 5) 17 in in in in in in in in 2001

Goal for year (1) Support for the establishment of new chapters in Region 10 Support for the establishment of new chapters in Region 10 Provide information about Chapter formationProvide information about Chapter formation 3 ways to form a Chapter3 ways to form a Chapter Send membership information of each society to section chair Send membership information of each society to section chair This information can be used for chapter promotionThis information can be used for chapter promotion

Chapter formation 1. New Society Chapter 12 higher-grade members in the same society 2. New Joint Chapter Joint Chapter in a section Joint Chapter in a section 12 higher-grade members in some related societies (minimum 3 for each society) 12 higher-grade members in some related societies (minimum 3 for each society) Joint Chapter of 2 or more contiguous Sections Joint Chapter of 2 or more contiguous Sections 12 higher-grade members in a society 12 higher-grade members in a society 3. Expand an existing Chapter

Chapter Formation Process

Membership information The number of membership in each society The number of membership in each society Societies including over 30 members are highlighted (candidates for chapter formation) Societies including over 30 members are highlighted (candidates for chapter formation)

Active Chapter Validity Validity Minimum 10 Society Members in a yearMinimum 10 Society Members in a year Activity Activity Minimum Two (2) Meetings in a yearMinimum Two (2) Meetings in a year Report (to its parent Section : section secretary) Report (to its parent Section : section secretary) Current Officer ReportCurrent Officer Report Financial ReportFinancial Report Meeting ReportMeeting Report

Goal for year (2) Contact section chair of the section which has no chapter and recommend them to form a chapter Contact section chair of the section which has no chapter and recommend them to form a chapter Contact chapter chair of inactive chapter and recommend them to reactivate it Contact chapter chair of inactive chapter and recommend them to reactivate it Watch carefully about rejuvenation process of inactive chapters (prevent them from dissolution) Watch carefully about rejuvenation process of inactive chapters (prevent them from dissolution)

Rejuvenation of inactive Chapter

Inactive Chapter in R10 (1) We have 13 inactive chapters in 2005 (29 in last year) We have 13 inactive chapters in 2005 (29 in last year) 0 technical meeting in 2004 (9 chapters)0 technical meeting in 2004 (9 chapters) BANGALOREIT12 BANGALOREIT12 BEIJINGAP03 BEIJINGAP03 INDIA COUNCILNPS05/IE13 INDIA COUNCILNPS05/IE13 JAPAN COUNCILSMC28 JAPAN COUNCILSMC28 SINGAPORELEO36 SINGAPORELEO36 VICTORIANAP03/MTT17 VICTORIANAP03/MTT17 VICTORIANCIS11 VICTORIANCIS11 VICTORIANCOM19 VICTORIANCOM19 VICTORIANEM14 VICTORIANEM14

Inactive Chapter in R10 (2) 1 technical meeting in 2004 (4 chapters)1 technical meeting in 2004 (4 chapters) BEIJINGIA34 BEIJINGIA34 TAIPEIEMC27 TAIPEIEMC27 TAIPEISMC28 TAIPEISMC28 VICTORIANC16 VICTORIANC16 Contacted all above chapters Contacted all above chapters Chapter ChairChapter Chair Section ChairSection Chair Section SecretarySection Secretary

Dear Prof.B S RAJAN(IT Chapter Chair) cc: Bangalore Section Chair and Secretary I am Regional Chapter Coordinator of IEEE Region 10, Miki Yamamoto. I appreciate your volunteer work for Chapter operation. From activity information distributed in rejuvenation subcommittee, your chapter had 0 meeting in year 2003 and 0 meeting in year 2004.(this information is as of this May. If you have already submitted report and had minimum 2 meetings in 2004, I am sorry for sending you this according to old information) Minimum 2 technical meetings are required for keeping a chapter active(please see Chapter Chair's Reference Guide pp.8: I would like to encourage you to have minimum 2 technical meetings this year and submit financial report of 2005 on time(deadline will be February 2006). Best Regards, Miki Yamamoto Regional Chapter Coordinator IEEE Region 10

Response from Chapter Chair JAPAN COUNCILSMC28 JAPAN COUNCILSMC28 They had more than 2 technical meetings in 2004 and already reported themThey had more than 2 technical meetings in 2004 and already reported them They had more than 2 technical meetings in 2005 and will report themThey had more than 2 technical meetings in 2005 and will report them BANGALOREIT12 BANGALOREIT12 They had more than 2 technical meetings in 2005 and will report themThey had more than 2 technical meetings in 2005 and will report them VICTORIANAP03/MTT17 VICTORIANAP03/MTT17 They had more than 2 technical meetings in 2005 and will report themThey had more than 2 technical meetings in 2005 and will report them VICTORIANEM14 VICTORIANEM14 Chapter chair is not a good position for supporting it. They would like to close the chapter.Chapter chair is not a good position for supporting it. They would like to close the chapter. BEIJINGAP03 BEIJINGAP03 They had more than 2 technical meetings in 2004 and already reported themThey had more than 2 technical meetings in 2004 and already reported them

Chapters in Watch List (1) DAEJEONCPMT21 DAEJEONCPMT MADRASC16 MADRASC Queensland/N.Queeensland JT.Chapter SP01/COM19 Queensland/N.Queeensland JT.Chapter SP01/COM SEOULGRS29 SEOULGRS SEOULPEL35 SEOULPEL

Chapters in Watch List (2) I sent an to 4 chairs of above chapters (without Madras C16 which has 3 technical meetings in 2004) I sent an to 4 chairs of above chapters (without Madras C16 which has 3 technical meetings in 2004) Response Response Queensland/N.Queeensland JT.Chapter SP01/COM19Queensland/N.Queeensland JT.Chapter SP01/COM19 They had 2 technical meetings but reported only the first one. They will send a report of the second one. They had 2 technical meetings but reported only the first one. They will send a report of the second one.