1 SharePoint Real World Deployment Encouraging business and user adoption for SharePoint Steve Smith – MVP SharePoint Server Owner Combined Knowledge

2 Agenda The Vision Time Frames Quick Wins Summary

3 Vision to Implementation VisionBusiness NeedsBusiness Logic End User Requirements Current IT Infrastructure Implementation

4 Time Frames Business & Project Managers File Plan Logic Workflow Designs Systems Integration Go Live IT Pro’s Hardware Test Servers / Pilot DeploymentGo Live Developers Custom CodeTemplatesBrandingGo Live Users & Power Users Collaboration needs Structure Design Pilot TestingGo Live 6 – 18 months to Go Live date – can be longer. ( Depending on complexity of required solution )

5 Why Quick Wins and Who Benefits Encourages use of SharePoint Improves ROI Encourages people to do more in SharePoint and spread the good word No boundaries – plan for everyone Does not have to be work based focused Social club / sports club organisers The best quick win does not require development / custom code Can be found in all levels of SharePoint Corporate Portal – Team Sites – My Sites

6 Simple Quick Wins Online Forms Approval Workflow Incoming Content Types / metadata List & Library Columns Creating new Views Search My Sites – Profiles and aggregation

7 Do’s and Don’ts - Summary Do get everyone involved No single business unit can design SharePoint Do get users Trained in their relevant skills area to help the design process Do establish a realistic timeframe Do think of quick wins Do plan for testing and re-design Do plan on adding functionality over time. Don’t try to make it too complex from day 1 Don’t copy your existing file structure Don’t let SharePoint become a dumping ground Don’t give users multiple places to do the same thing Don’t waste in house development time when a cheaper 3 rd party product can do the job. Don’t forget the Backup and Restore Don’t forget the users – this is how you get your large ROI