Packet Item Creation

Council Packet System Developed about 10 years ago Intranet targeted to be replaced next year Custom developed in Cold Fusion 6 versions behind on Cold Fusion No internal experts to complete enhancements Spell check does not work Not all departments currently use system Not used by all boards, commissions or committees Hardcopy still provided to some staff and members

Existing Packet Workflow Item Enter proposed agenda item Enter background and supporting documents Approval Comments submitted Approval process is manual and not used as designed Agenda Final agenda in word and exported to text file Import agenda into Granicus and clean up text Distribution Export or scan each item to PDF Upload each item to Granicus for iLegislate and CityofLS

Consistent Agenda and Packet Initiative to have consistency Ease of use by users of packet system Staff Members Citizens Accomplished by utilizing a single system Training simplified under single system

Comprehensive and automated agenda workflow

Automated Agenda Workflow

Legislative Management Suite

Next Steps Demo Budget Project