Financial Systems Needs Assessment New Financial System: Opportunity for Input/Feedback Monthly Research Administrators Meeting September 2009

2 Project Status Business requirements work group retreats underway – 13 of 16 functional areas completed (81%) Conducted with groups of campus subject matter experts (15-20 on average) – Cross campus representation – Reviewed & validated comprehensive set of requirements and current core financial processes – Target completion date for all areas: September 30, 2009 Business processes documented for core financial business processes Campus validation of processes and requirements began early September – Opportunity for campus stakeholders to provide input and feedback on: Current Business Processes (efficiency, level of automation, reliance on shadow systems, level of satisfaction, reliability, value of change) – Input/feedback to be used to identify priorities for business process redesign Future System Requirements (level of need, reason for/value of requirement, did we miss anything?) – Input/feedback on requirements to be used to set priorities for the alternative analysis Phase 2 – Alternatives Analysis scheduled to start January 2010 FSNA Project Status MRAM Presentation September 17, 2009

3 Campus Validation – What to Expect Users of the UW financial systems invited via to register and participate in validation activities – Look for s with title “New Financial System – Opportunity to …” Web-based validation tool – Users register and self-select business areas to validate based on experience & knowledge – Descriptions of each business area are provided on registration page – Users to be notified when business areas are ready for validation You can “opt out” of receiving future s Campus Validation MRAM Presentation September 17, 2009

4 Campus Validation – What to Expect Validation activities began September 9 and go through mid-November Time commitment will vary – You determine what you will review and vote on Review and validate only those items you know about Business areas are subdivided into major functions and may be subdivided further – Example: Purchasing is comprised of Requisitions, Purchase Orders, Reporting, etc. Purchase Orders is comprised of Set-up a Requisition; Assign a Buyer and Requisition Line Item – On average, 30 seconds per process or requirement Campus Validation MRAM Presentation September 17, 2009

Schedule & Validation Groupings Pilot (September): – Fixed Assets Group 1 (Sept 22-Oct 20): – AP – Travel – Purchasing – eCommerce – Vendor Management – Cost Accounting – Service Centers Group 2 (Oct 6-Nov 3): – General Ledger – Grants Management – Project Accounting Group 3 (Oct 20-Nov 17): – Budget – Budget Activity Reconciliation – Accounts Receivable – Debt/ILP – Endowment – Bank Reconciliation September 17, 2009MRAM Presentation5 Campus Validation

6 Need Additional Information? Informational sessions are being conducted on a biweekly basis – Topics include: Project overview Demonstration of web tool Question & Answers session Schedule, FAQs and other information is available on the FSNA website – Campus Validation MRAM Presentation September 17, 2009

7 We Value & Need Input We want the new system to meet the needs of campus – we can’t achieve this goal without your help – Please participate – Please encourage your unit and staff to participate Campus Validation MRAM Presentation September 17, 2009

8MRAM PresentationSeptember 17, 2009