7-1 Copyright  2010 McGraw-Hill Australia Pty Ltd PowerPoint slides to accompany Office Skills: A Practical Approach 5e by Horsfall and Turner Chapter 7 BSBITU102A— Develop keyboard skills

7-2 Copyright  2010 McGraw-Hill Australia Pty Ltd PowerPoint slides to accompany Office Skills: A Practical Approach 5e by Horsfall and Turner Contents Safe work practices (BSBITU102A/1.1) Develop keyboard skills (BSBITU102A/2.1–2.2) Check accuracy (BSBITU102A/3.1) Summary

7-3 Copyright  2010 McGraw-Hill Australia Pty Ltd PowerPoint slides to accompany Office Skills: A Practical Approach 5e by Horsfall and Turner Workplace Procedures (BSBITU102A/1.1) Work organisation Primary work area comprises: –keyboard –monitor –mouse –document holder –telephone Secondary work area: –filing cabinet –reference books and manuals Always give a new file a name and save immediately to an appropriate folder. Keep track of all s by creating specific folders within your program.

7-4 Copyright  2010 McGraw-Hill Australia Pty Ltd PowerPoint slides to accompany Office Skills: A Practical Approach 5e by Horsfall and Turner Ergonomics (BSBITU102A/1.1) Personal ergonomics involve: fitting your equipment to suit the physical space: –adjustable chair –workstation including table or desk and shelving –keyboard position –personal lighting –monitor adjustments adapting your work style to suit the job: –exercise every hour (for continuous data entry) –change your focal point regularly –observe regular breaks (lunch, tea/coffee)

7-5 Copyright  2010 McGraw-Hill Australia Pty Ltd PowerPoint slides to accompany Office Skills: A Practical Approach 5e by Horsfall and Turner Keyboard skills (BSBITU102A/2.1–2.2) Keyboard functions: Function keys: –numeric keys –default special keys (top row of keyboard)  F1 for help  Esc to quit program –shortcut keys (program designated)  delete  home  page up or page down Personalised shortcut keys: –created by the use of mini-programs (macros) within most computer software packages

7-6 Copyright  2010 McGraw-Hill Australia Pty Ltd PowerPoint slides to accompany Office Skills: A Practical Approach 5e by Horsfall and Turner Keyboard skills (BSBITU102A/2.1–2.2) continued Speed and accuracy: Keyboard or mouse? –Mouse-clicks can be inaccurate. –Personalised shortcut keys can be more efficient. –A good typing speed (>60 WPM) means better jobs and more time for other tasks. A poorly presented document indicates a lack of care and professionalism. Facts (when quoted) must be traceable.

7-7 Copyright  2010 McGraw-Hill Australia Pty Ltd PowerPoint slides to accompany Office Skills: A Practical Approach 5e by Horsfall and Turner Check accuracy (BSBITU102A/3.1) Amend and correct Proofreading means: –checking spelling (especially names and locations) –reading for sense –checking grammar. ‘Draft’ means ‘can be amended’ and it’s 99.9% likely it will be! Layout must comply with organisational standards but some general rules apply: –open punctuation –left-blocked Save first-draft files in a draft folder and only when approved save to final folder.

7-8 Copyright  2010 McGraw-Hill Australia Pty Ltd PowerPoint slides to accompany Office Skills: A Practical Approach 5e by Horsfall and Turner Summary Touch typing is operating the keyboard without looking at it and very high speeds can be achieved by learning this skill. Ensure you are working in an ergonomic situation to prevent strain injuries. All word processing allows for the writing and rewriting of documents so the accuracy of documents can be of a high degree.