First concertation meeting of IST Applications for the protection of Environment May 2000 Brussels Legal and Financial Information on IST Project Management W. VAN PUYMBROECK

Overview Introduction Tasks / Responsibilities of the co-ordinator Reporting requirements Cost statements / Eligible costs Reference documents / Reference sites

Show of hands who has studied the contract and its annexes Is it correct that as the Commission is funding 50% it is co-owner of the knowledge ? Is it correct that as a principal contractor you may have to carry out the work incumbent on a defaulting contractorIntroduction

Is it correct that the Commission may carry out technological audits after the technological implementation plan has been approved Is there a contractual obligation that on any communication or publication concerning state of progress of the project the relevant specific programme and the support provided by the Community should be mentioned Introduction (continued)

In charge of scientific, financial and administrative co-ordinator The intermediary + responsible transmitting for all documents and correspondence related to the project inform of actual commencement date of work + name of person in charge for each contractor submit cost statements and periodic reports + verify consistency Tasks/Responsabilities of the co-ordinator

Tasks/Responsabilities of the co-ordinator (continued) receive and transfer payments + inform the Commission on the distribution of funds inform on any changes which may substantially affect the project inform the Commission of transfers in budgets...

Reporting requirements Management reports (3 monthly - see annex 1) Supplementary reports (see annex 1) Final report (within 2 months of duration of the project) Technological implementation plan (within 2 months of duration of the project) Dissemination and use plan (no later than project month 6) Cost statements and related periodic reports (as in contract)

Cost statements / Eligible costs FP4FP5. Personnel. Personnel. Equipment. Durable Equipment. Third Party Assistance. Subcontracting. Travel & Subsistence. Travel & Subsistence. Consumables & Computing. Consumables. Significant Specific Project Cost. Computing. Overheads. Protection of Knowledge. Other Specific Costs. Admin. & Fin. Co-ordination. Overheads

Reference documents / Reference sites Contracts - IPR helpdesk including e.g. Guidelines for Consortium Agreement - Fifth RDT Framework Programme Decision, decision on user-friendly information society programme, rules governing participation and the dissemination of results, … -