2 Rob Harries-Harris Acquisition Process and Timetable Date: February 2014
Agenda Acquisition Process Pre-Qualification Timetable 3
Restricted Process (OJEU) Two stage approach to market: –Prequalification - shortlist potential candidates –Invitation to tender All responses and queries handled using CTM Freedom of Information
Acquisition Process by Activities PQQ Prep Acquis’tn Strategy PQQ ITT Prep ITT Contract Award Market engagement Make Buy Contractual model Management Plan Incentivisation model Allocation/reallocation SL Approval NDA Approval DECC Approval 2 nd Industry Day Specification Contract Strategy PQQ Plan PQQ PQQ Evaluation Clarifications Down-Selection Specification Contract Strategy Tender Evaluation Plan ITT Pre-ITT Workshop Tender Evaluation Tender Presentations Verification Visits Clarifications Selection SL Approval NDA Approval DECC Approval 10 Day Standstill Contract Award Letters Contract Execution
Pre-Qualification Contract Notice expected April/May 2014 Likely areas of interest: –General Information and Pass/Fail Questions –Commercial –Technical Approach and Professional Ability –Management and Experience of Carrying Out Similar Works –QA/QC Systems and Approach –Health, Safety and Environmental –Behaviour / Alliancing 5-6 week response period 4-5 week evaluation period 4 week governance/approvals prior to tender invitations
How will we evaluate PQQs? General Information and Pass/Fail questions are not scored Other questions will be scored on a scale of 1 to 5 1.Unsatisfactory 2.Marginal 3.Satisfactory 4.Good 5.Excellent Certain questions will be Barrier Questions Additional Information may be obtained
How to score well Thoroughly understand SL’s needs and the PQQ document Raise any queries as early as possible Answer all the questions, include all the necessary information Use a clear logical structure - explain your approach and solutions Play to strengths, identify and mitigate weaknesses Provide evidence, don’t just assert. Illustrate points with examples Be clear and concise, write in a straightforwardly, stick to the point Good presentation with clear referencing and labelling is useful Where practical, include electronic links to additional information DO NOT MAKE ANY ASSUMPTIONS
Timetable TaskStartEnd Overall ProgrammeJul 13Sep 15 Strategy DevelopmentComplete Final ApprovalApr/May 14 Selection (PQQ) StageApr 14Oct 14 Issue contract notice/PQQApr/May 14 PQQ ReturnJun 14 PQQ Evaluation, Short-list approvalJun 14Oct 14 Award (ITT) StageOct 14Jul 15 Issue ITTOct 14 ITT ReturnJan 14 ITT Evaluation PeriodFeb 15Apr 15 Governance and Award/StandstillApr 15Jul 15 MobilisationJul 15Sep 15
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