INVITATIONS INVITATIONS FORMAL: Printed on cards INFORMAL: Drafted in the form of social letters Slide 1 (Introduction) Total Slides 27

FORMAL INVITATION Written in third person & second person MAIN CHARACTERISTICS: Written in third person & second person Centre setting of the subject matter usually preferred Details like address, admits how many, dress code etc. are added. R.S.V.P. (Repondez S’il Vous Plait) written at the bottom which means ‘reply if you please’ Slides 2 – 5 (Formal Invitation) Students take notes

Each of the following is in a separate line: LAYOUT Each of the following is in a separate line: Name of the host issuing the invitation Standard expression: ‘request the pleasure of the company of’ Reason for the invitation Time and date of the event In case an official function, VIP’s name appears prominently No punctuation required at the end of the line Simple present tense used   Students take notes

QUESTION: You are a student of Sacred Heart Convent, Dalhousie. The school is holding its Annual Function at 5.00 p.m. on 5th October 2012. The Education Minister of the State has consented to be the Chief Guest. Design an invitation card to be sent to the parents and other invitees. Do not exceed 80 words. Students write the question

The Principal, Staff and Students of Sacred Heart Convent, Dalhousie request the pleasure of your company on the occasion of ANNUAL FUNCTION of the school at 5.00 p.m. on 5th October 2012 in The School Auditorium Shri Arun Mahajan Education Minister, Himachal Pradesh has kindly consented to be the Chief Guest and to give away the prizes. R.S.V.P. Secretary Tele. No. 33675489 This card admits two only Students take notes (Question: Draft a marriage invitation. (Attempt on hidden slide 20 – open & click Question)

Written in first/ second person INFORMAL INVITATION MAIN CHARACTERISTICS: Written in first/ second person Sender’s address is written as usual but receiver’s address is not mentioned. (Featured in semi-formal invitations) Date of writing the invitation Salutation: Dear + name Complimentary close: Yours sincerely / affectionately / lovingly Courtesy requires to reply the invitation. Slides 6 – 10 (Informal Invitations) Students take notes

QUESTION Mr. and Mrs. R. Vaidyanathan of the Appletree Orchard, Mangalore, have decided to organize a party on the occasion of the twenty- first birthday of their son, Rahul Vaidyanathan. Write the invitation giving details of the date, time and venue. Do not exceed 80 words. Students write question

We have much pleasure in inviting you to the 21st birthday 27 Appletree Orchard Mangalore Nov. 11, 2012 Dear Priyanka We have much pleasure in inviting you to the 21st birthday party which we are organising for our son, Rahul, at 6.30 p.m. on November 20th at our residence. We very much hope you will be able to come. Yours sincerely R. Vaidyanathan Students take notes

QUESTION Neha Bajaj, the President of the English Literary and Debating Society of Model Senior Secondary School, Sector 19, Chandigarh has organized an Inter-school Declamation Contest on the topic, ‘More Vocational Courses should be introduced at the +2 level’. She wishes to invite Dr. Sanjay Gupta, an eminent educationist to preside over the function to be held on November 5, 2012 at 10.00 a.m. Draft the invitation in about 80 words. Students write question

Model Senior Secondary School Sector – 19 Chandigarh 1 November 2012 Dr. Sanjay Gupta 75, Sector – 11 Dear Sir Sub: INVITATION TO PRESIDE OVER DECLAMATION CONTEST The English Literary and Debating Society of our school has organized an Inter-school Declamation Contest on the topic ‘More Vocational Courses should be introduced at the +2 level.’ 20 schools are likely to participate in the competition. We shall be honoured if you consent to preside over the programme to be held on 5th November at 10.00 a.m. in the school auditorium. With warm regards Yours sincerely Neha Bajaj President English Literary and Debating Society Students take notes

REPLIES Replying to invitations is an essential courtesy to the host who has extended an invitation. It facilitates in making arrangements accordingly. Slides 13 – 17 (Replies to formal & Informal Invitations) Hidden Slides 18 – 22 (Extra F & Inf. Inv. exercises)

Salient points: REPLY TO INVITATIONS Use first / second person Acknowledge the invitation Mention acceptance / refusal (specify reason) Make use of cordial language Adhere to prescribed word limit: (Within 80 words) A reply to an invitation is as much formal as the invitation itself: Students take notes

ACCEPTANCE 75, Sector – 11 A Chandigarh 2nd November 2012 Dear Ms Bajaj Thanks for inviting me to your school to preside over the Inter- School Declamation Competition, on November 5th at 10 a.m. I shall be delighted to attend the function and spend time listening to the views of students. It would be greatly appreciated if I am provided transport to attend the function. With regards Yours sincerely Dr. Sanjay Gupta Students take notes

DECLINING 24 Hamanghatta Mangalore 15th November 2012 Dear Mr. Vaidyanathan Thank you for your kind invitation to attend the birthday party of your son, Rahul on 20th November. I am sorry to say, however, I shall not be able to come to the party as I shall be going out of station that week. I wish Rahul many happy returns of the day and all the best for future. With warm regards Yours sincerely Priyanka Students take notes (Open And click on Question for assignment)

QUESTION You are Akshay/ Aakriti. You have been invited by a Youth Club of your locality to act as one of the judges at an Inter-School Group Song Competition organized by the Club. Unfortunately you cannot accept the invitation due to a previous engagement. Write a letter to the Secretary of the Club regretting your inability to accept the invitation. Do not exceed 80 words. Assignment Question (Hidden Slide – Open)

The Secretary Youth Forum Modern Public School New Delhi December 11, 2010 Ms. Neha Chaudhry 33 Z Cross Road Dear Madam Sub: INVITATION TO JUDGE THE COMPETITION I have the pleasure to inform you that the Youth Forum is organizing an Inter-school Group Song Competition on 18th December in the school auditorium. Theme of the songs: National Integration No. of schools participating: 12 We’ll be honoured to have a person of your repute as one of the judges. Transport will be arranged and we will be obliged if you confirm your availability at the earliest. Yours sincerely Raunika Ghosh Answer to the assignment set – Template 2 (Hidden Slide – Open )

solicit your gracious presence on the auspicious occasion   INVITATION Mrs. & Mr. Satish Mehra solicit your gracious presence on the auspicious occasion of the marriage of their daughter  MEHERIN ( d/o of Mrs. and Mr. Sunil Mehra ) with MAYANK ( s/o Mrs. and Mr. L. K. Kashyap )  on 4 December 2012 at 7.30 p.m. at BANQUET HALL Model Town, Delhi – 110011 RSVP With compliments Vinod Kumar Mehra from all relatives 2721001200 Assessment Question (Template 1) Hidden Slide

5 Ws A complete invitation answers: who whom what when where Quick Revision