DANRIS-X: ANR program reporting system Training Sessions Davis, Redding, KAC, Riverside, Ventura November 2006

Desired Outcomes Understanding how to use DANRIS- X Annual Report module. Understanding of potential uses of the comprehensive reporting system Understanding how to use new CASA module

Plan for the day 9:30 amWelcome/introductions Plan for the Day 9:40 amOverview of DANRIS-X Reporting System 9:50 amDANRIS-X Demonstration 10:50 amBreak 11:00 amDemonstration continued 11:30 amCASA 11:50 amWrap Up Session Evaluation (“+””++”) 12:00 pmAdjourn

New emphases Documenting impacts – what happens as a result of our programmatic efforts? Quantification of goals and outcomes/impacts Quantification of planned and actual activities

What is new? One system, access through UCANR Portal Documentation of total ANR programmatic activities and impacts on an annual basis Designed to capture information needed for advisor PRs, annual assessment Efficiency; eliminate duplication of data entry

What is new Eventual link to other systems (Advisor PR, annual assessment, UC Delivers….) Ability to retrieval data for federal FY, state FY and calendar year by requiring data entries to be recorded by quarters. Retrieval data: can be exported to PDF, Word, Excel All data entered to be saved and retrievable.

DANRIS-X Annual Plan DANRIS-X Annual Report DANRIS-X CASA Federal Reports Advisor PR, Annual Assessment State, County Reports Other Reports Linking Our Systems

Annual Planning/Reporting Cycle July – Sept 2007 Plan for new fiscal year Oct 2007– Sept 2008 Report activities/outcomes etc. July – Sept 2008 Plan for new fiscal year Oct 2008 – Sept 2009 Report activities/outcomes etc.

DANRIS-X CASA Collects data for advisors Clientele groups Potential and actual contacts Outreach methods Outreach accomplishments

DANRIS-X Annual Plan Collects plan data for individual County FTE allocation ANR Issue/Knowledge Area FTE Projects/Programs Situation Statements Commodities Methods Outcomes/Impacts Multi state Activities

DANRIS-X Annual Report Collects data on individual’s projects/programs: Activities Outcomes/Impacts Publications Grant Support Multi state Activities And also the individual’s University/Public Service Professional Competence

Annual Report Initial year: allow records entry for January 2006 through the end of federal fiscal year (September 30, 2007)

DANRIS-X Questions??? DANRIS-X Demonstration

Contacts and Self Assessment (CASA)

The Purpose of Reporting Discrimination was a serious problem in many areas. USDA monitors states for non-discrimination in program provision – CASA is our “paper trail” of compliance. California courts have held that use of racial data to monitor for non-discrimination does NOT violate Proposition 209 (which doesn’t apply to ANR because of our federal funding). Your program’s compliance history is an element within the merit & promotion process.

The Reporting Rationale How do you monitor for non-discrimination? Concept: if you are not discriminating, then the people you help (contacts) should resemble (percentage- wise) the people in your clientele (baseline). If you do not have parity of participation in your program, your documented outreach efforts can establish All Reasonable Effort (ARE). In Compliance by ARE

What’s Different? Format looks different but functions are basically the same. New data input limitation: entries’ dates must not cross quarters Don’t need to select program area when assigning clientele groups and entering contacts. Change in the access for County Director reports. Reports can now be exported to Excel.