Gainful Employment Webinar #7 Gainful Employment: How to Read Your GE Backup Detail Report May 16, 2012

Agenda Background Rate Package GE Backup Detail Report - file layout and calculation information Viewing rates online Requesting back up data online Resource: Gainful Employment Operations Manual released on May 11, 2012 Q & A 2

Background 3

GE Debt Measures  Final Rule published on June 13, 2011 –  Defines a gainful employment program to be one where a substantial number of the program’s students –  Are repaying their Title IV loans –  Repayment Rate  Meet minimum debt burden standard–  Debt to Earnings Ratio 4

Two Debt Measures  Repayment Rate –  A percentage of the Title IV loan amounts that a GE Program’s former students are repaying (weighted for loan balance)  Debt-to-Earnings Ratios –  For the GE Program’s completers, the educational loan annual repayment amount as a percentage of their earnings 5

Performance Requirement  A program must meet at least one of the three GE Debt Measures threshold to be eligible for Title IV participation  Repayment rate of at least 35%  Debt-to-Earnings rate of less than or equal to  12% of total earnings, or  30% of discretionary income 6

Informational Debt Measures  First year rates are informational only  For the 2011 Debt Measures Year  Released in 2012  2YP is FY 2007 and FY 2008  No Pre-Draft Rosters  No Draft Rates  No Challenges  No Sanctions 7

Loan Medians  Medians for Disclosures – NOT what was used for Debt Measures  Three Medians:  Title IV Loans  Private Loans  Institutional Financing  Most recently completed Award Year  Completers only 8

TIMELINE FOR THE DEVELOPMENT OF THE FY 2011 MEASURES Released by the Department:2012 Repayment Rates Borrowers Who Entered Repayment During:FY 2007 and 2008 Programs with Small Numbers of Students:N/A Measures Repayment Activity During:FY 2011 Debt-to-Earnings Ratios Students Who Completed During:FY 2007 and 2008 Programs with Small Numbers of Students:N/A Measures Earnings During:Calendar 2010 Calendar 9

Rate Package 10

Rate Package Rate Package consists of:  Letters for each program  Debt Measures Letter  Loan Medians for Disclosures Letter  Backup file for each program  Loan Medians for Disclosures file  Repayment Rate file  Debt Measures file Rate Package distributed through SAIG Must sign up for Rate Package via Participation Management Website (FSAWebenroll.ed.gov) See Electronic Announcement #33 – ( 33.html) 33.html 11

Rate Letter Rate Letter is the formal notification of the calculated Gainful Employment Debt Measures from the Department  Electronic, easy to read summary  One rate letter per program  Delivered to the designated SAIG mailbox  Cannot be regenerated if not received via SAIG due to lack of sign up. Loan Medians for Disclosure Letter 12

Sample Letter 13

Rate Letter Each letter addresses a specific program  One Loan Median Letter and One Rate Letter  One program equals two letters  20 programs equals 40 letters Program Name is the CIP Program Name CIP Code / Credential Level If no rate was calculated, no rate letter will be created 14

Backup Files Due to the amount of data considered for each calculation, one file per rate type for each program:  Assist in ease of data review  Allows the user to review the data for a specific program without having to separate the information for multiple programs If all data in a single file is preferred, this can be requested online. 15

Backup File Each backup file contains data utilized by the Department in the calculation of a specific type of metric Backup data for each metric will be contained in its own file  One program equals 3 backup files  Loan Medians for Disclosures, Debt-to- Earnings Ratios, Repayment Rate  20 programs equals 60 backup files 16

Missed Sign Up Opportunity If you haven’t signed up before rates were distributed:  Didn’t receive Rate Package  Get rates online  Request back up files online  Letters can’t be recreated after the initial distribution via SAIG 17

New For GE New data from NSLDS New process New file format All metrics use the same file layout All of the records in any portion of the calculation are included Nothing like you’ve ever seen before Lots of data 18

Backup File Organization 19

Backup File Organization All data considered at any step in the calculation has been grouped together into common groups or types within the file.  All student records are together, all loan records are together, etc. These groups are called Record Types Regulations call for specifically outlined conditions to be considered for the inclusion or the exclusion of data for each metric. 20

Backup File Organization Each backup file is for a single program Fixed width file Record types are organized the same for:  Loan Medians  Repayment Rate  Debt-to-Earnings While the number of records present in the file may vary, the record types will always appear in the same order 21

Enrollment File Layout One File Header Record One Detail Record per Student One File Trailer Record GE File Layout One File Header Record One Program Header Record One or More Detail Records per Student One File Trailer Record 22 Other Files vs. GE File

Header Record Trailer Record 23

New Header Type – Program Header – Shows GE Program Data for this specific file 24 Other Files vs. GE File

Enrollment File – 1 Detail Record per student 25 Other Files vs. GE File

GE Backup File – Many Detail Records per student 26 Other Files vs. GE File

Backup File Record Types 27

Backup File – File Header Record Backup file consists of: Header Record Program Header Record Program Student Record Program GE Record Program Loan Record Program Loan – Other GE Record Program Loan – Consolidation Loan Record Program Loan – Enrollment Record Program Student Enrollment in Earnings Year Record Program Student Deferment in Earnings Year Record Program Student GE Attendance in Earnings Year Record Program Loan Holders Record Trailer Record Identifies the rate type for this backup data file, and other information about the file itself. 28

File Contents A05 Animal Health A Y LESLIE A A SFA A AA A B CD005001E A CADE A UNIVERSITY O A SFAE A A55L800022BIRMINGHAM TRUST NATIONAL BANK File Header Record File Trailer Record NORTH SOUTH UNIVERSITY NORTH SOUTH UNIVERSITY Record Type Indicator

File Layout - Header 30

File Contents A05 Animal Health A Y LESLIE A A SFA A AA A B CD005001E A CADE A UNIVERSITY O A SFAE A A55L800022BIRMINGHAM TRUST NATIONAL BANK File Header Record File Trailer Record NORTH SOUTH UNIVERSITY NORTH SOUTH UNIVERSITY Record Type Indicator

File Contents NORTH SOUTH UNIVERSITY A05 Animal Health A Y LESLIE A A SFA A AA A B CD005001E A CADE A UNIVERSITY O A SFAE A A55L800022BIRMINGHAM TRUST NATIONAL BANK NORTH SOUTH UNIVERSITY 32 Record Type Indicator

Backup File – Program Header Record Backup file consists of: Header Record Program Header Record Program Student Record Program GE Record Program Loan Record Program Loan – Other GE Record Program Loan – Consolidation Loan Record Program Loan – Enrollment Record Program Student Enrollment in Earnings Year Record Program Student Deferment in Earnings Year Record Program Student GE Attendance in Earnings Year Record Program Loan Holders Record Trailer Record Summary level information regarding the rate 33

Backup File – Program Header Record Contains Program specific summary data about a specific calculation Data includes but is not limited to: CIP Code Calculation Type CIP Program Name Calculation Date Rate Type Evaluation Period Rate Numerator Denominator Pass/Fail Indicator For complete layout see GE Operations Manual 34

File Layout – Program Header Record Program Specific Information 35

File Contents – Program Header Record NORTH SOUTH UNIVERSITY A05 Animal Health A Y LESLIE A A SFA A AA A B CD005001E A CADE A UNIVERSITY O A SFAE A A55L800022BIRMINGHAM TRUST NATIONAL BANK NORTH SOUTH UNIVERSITY Program Header Record A05 Animal Health.

Backup File – Program Student Record Backup file consists of: Header Record Program Header Record Program Student Record Program GE Record Program Loan Record Program Loan – Other GE Record Program Loan – Consolidation Loan Record Program Loan – Enrollment Record Program Student Enrollment in Earnings Year Record Program Student Deferment in Earnings Year Record Program Student GE Attendance in Earnings Year Record Program Loan Holders Record Trailer Record All students found within the backup file will be grouped together in this set of records. 37

Backup File – Program Student Record Contains student data utilized in a specific calculation Data includes but is not limited to: CIP Code Credential Level SSN First Name Last Name Various Exclusion Indicators Default Flag Private Loan Amount Title IV Loan Amount For complete layout see GE Operations Manual 38

File Layout – Program Student Record 39

File Layout – Program Student Record 40

File Contents – Program Student Record NORTH SOUTH UNIVERSITY A05 Animal Health A Y LESLIE A A SFA A AA A B CD005001E A CADE A UNIVERSITY O A SFAE A A55L800022BIRMINGHAM TRUST NATIONAL BANK NORTH SOUTH UNIVERSITY Program Student Record A Y LESLIE

NORTH SOUTH UNIVERSITY A05 Animal Health A Y LESLIE A Y SAMUEL A Y CATHERINE A A A A SFA A SFA A SFA2009 File Contents – Multiple Students 3 Student Records A Y LESLIE A Y SAMUEL A Y CATHERINE 42

Backup File – Program GE Record Backup file consists of: Header Record Program Header Record Program Student Record Program GE Record Program Loan Record Program Loan – Other GE Record Program Loan – Consolidation Loan Record Program Loan – Enrollment Record Program Student Enrollment in Earnings Year Record Program Student Deferment in Earnings Year Record Program Student GE Attendance in Earnings Year Record Program Loan Holders Record Trailer Record All school reported GE records utilized in the calculation will be included in this grouping of records. 43

Backup File – Program GE Record Contains school reported GE data utilized in a specific calculation Data includes but is not limited to: CIP Code Credential Level Award Year Program Attendance Begin Date Program Attendance End Date Program Attendance Status Tuition and Fees Amount For complete layout see GE Operations Manual 44

File Layout – Program GE Record 45

File Contents NORTH SOUTH UNIVERSITY A05 Animal Health A Y LESLIE A A SFA A AA A B CD005001E A CADE A UNIVERSITY O A SFAE A A55L800022BIRMINGHAM TRUST NATIONAL BANK NORTH SOUTH UNIVERSITY Program GE Record A

NORTH SOUTH UNIVERSITY A05 Animal Health A Y LESLIE A Y SAMUEL A Y CATHERINE A A A A SFA A SFA A SFA2009 File Contents – Multiple Students 3 GE Records A A A

NORTH SOUTH UNIVERSITY A05 Animal Health A Y LESLIE A Y SAMUEL A Y CATHERINE A A A A SFA A SFA A SFA2009 File Contents – Multiple Students 3 Student Records 3 GE Records 3 Loan Records A A A A Y LESLIE A Y SAMUEL A Y CATHERINE A SFA A SFA A SFA2009

File Contents NORTH SOUTH UNIVERSITY A05 Animal Health A Y LESLIE A A SFA A AA A B CD005001E A CADE A UNIVERSITY O A SFAE A A55L800022BIRMINGHAM TRUST NATIONAL BANK NORTH SOUTH UNIVERSITY Various Supporting Record Types A SFA A AA A B CD005001E A CADE A UNIVERSITY O A SFAE A A55L800022BIRMINGHAM TRUST NATIONAL BANK

File Contents Metrics are calculated using the following:  GE Program record(s)  NSLDS Enrollment Reporting record(s)  Title IV Loan record(s) A student may have any combination of these records present in the back up file. 50

51 Backup File

Student with No Loan Debt A student that did not borrow any funds to meet the cost of education for this GE program will have the following present in the back up file:  Student Record  GE Program Record(s) Will NOT have  Title IV Loan Record(s)  NSLDS Enrollment Reporting Record(s) 52

53 Student with No Loan Debt

Student with Title IV Loan Debt from Previous Program A student that did not borrow any funds to meet the cost of education for this GE program, but had borrowed previously for a different program will have the following present in the back up file :  Student Record  GE Program Record(s)  NSLDS Enrollment Reporting Record(s) May NOT have  Title IV Loan Record(s) 54

55 Student with Title IV Loan Debt from Previous Program

Student with Title IV Loan Debt for This Program A student that borrowed funds to meet the cost of education for this GE program will have the following present in the back up file:  GE Program Record(s)  NSLDS Enrollment Reporting Record(s)  Title IV Loan Record(s) 56

57 Student with Title IV Loan Debt from Previous Program

File Contents - Exclusions Regulation stipulates that certain data be considered and then excluded from the calculation Data considered for the calculation and determined to be an exclusion is also present in the backup file and available for review The reason a record was excluded is identified on that particular record 58

59 Exclusions

File Layout - Exclusions 60

Reasons for Exclusions During the earnings year he was in the military and had a military deferment for his loans. During the earnings year he was still in school and had an in-school determent for his loans 61

File Layout Explained 62

File Layout All rates use the same File Layout  All fields present in all backup files  Fields are only populated with data considered in that particular calculation type Gainful Employment Operations Manual contains the complete file layout for the backup files 63

File Layout – Explained Position From Position To Field Length Field Format Attribute NameField DescriptionRepayment Rate (R) Debt to Earnings (D) Loan Medians (L) ** NumericRepayment Numerator OOPB Original Outstanding Principal Balance (OOPB) for the student’s loans used in the Repayment Rate Numerator R NumericRepayment Denominator OOPB Original Outstanding Principal Balance (OOPB) for the student’s loans used in the Repayment Rate Denominator R NumericDebt AmountThe student’s total debt amount used in the Debt to Earnings calculation D NumericPrivate Loan AmountThe student’s Private Loan amount as reported by the institution *See GE Operations Manual for complete layout Gives guidance on location length and format of each record 64

File Layout – Explained Position From Position To Field Length Field Format Attribute NameField DescriptionRepayment Rate (R) Debt to Earnings (D) Loan Medians (L) ** NumericRepayment Numerator OOPB Original Outstanding Principal Balance (OOPB) for the student’s loans used in the Repayment Rate Numerator R NumericRepayment Denominator OOPB Original Outstanding Principal Balance (OOPB) for the student’s loans used in the Repayment Rate Denominator R NumericDebt AmountThe student’s total debt amount used in the Debt to Earnings calculation D NumericPrivate Loan AmountThe student’s Private Loan amount as reported by the institution *See GE Operations Manual for complete layout Gives guidance on attribute name for each record 65

File Layout – Explained Position From Position To Field Length Field Format Attribute NameField DescriptionRepayment Rate (R) Debt to Earnings (D) Loan Medians (L) ** NumericRepayment Numerator OOPB Original Outstanding Principal Balance (OOPB) for the student’s loans used in the Repayment Rate Numerator R NumericRepayment Denominator OOPB Original Outstanding Principal Balance (OOPB) for the student’s loans used in the Repayment Rate Denominator R NumericDebt AmountThe student’s total debt amount used in the Debt to Earnings calculation D NumericPrivate Loan AmountThe student’s Private Loan amount as reported by the institution *See GE Operations Manual for complete layout Gives guidance on the description of the associated attribute 66

File Layout – Explained Position From Position To Field Length Field Format Attribute NameField DescriptionRepayment Rate (R) Debt to Earnings (D) Loan Medians (L) ** NumericRepayment Numerator OOPB Original Outstanding Principal Balance (OOPB) for the student’s loans used in the Repayment Rate Numerator R NumericRepayment Denominator OOPB Original Outstanding Principal Balance (OOPB) for the student’s loans used in the Repayment Rate Denominator R NumericDebt AmountThe student’s total debt amount used in the Debt to Earnings calculation D NumericPrivate Loan AmountThe student’s Private Loan amount as reported by the institution *See GE Operations Manual for complete layout Gives guidance on which fields are used in which metric 67

Program Header Record Example Pos FR Pos TO LengthField Format Attribute NameField Description 166CharacterInstitution Code (OPEID)The six-digit OPEID code used to identify the institution 782CharacterFiller 9124CharacterDebt Measure Year (DMYR)The Debt Measure Year is the current Federal fiscal year minus one (For Example, if the current fiscal year is 2011, the DMYR is 2010) 13186CharacterCIP CodeClassification of Instructional Program (CIP) Code for the educational program for which the Debt Measures (or Loan Medians for Disclosures) were calculated 19202CharacterCredential LevelLevel of degree/certificate/credential for the GE Program Valid Values: 01 - Undergraduate Certificate 02 - Associate’s Degree 03 - Bachelor’s Degree 04 - Post Baccalaureate Certificate 05 - Master’s Degree 06 - Doctoral Degree 07 - First-Professional Degree 21 1CharacterCalculation TypeThe type of calculation performed Valid Values: 1 - Repayment Rate 2 - Debt to Earnings Ratio 3 - Loan Medians 22309NumericCalculation Line NumberFuture Use 31 1CharacterLine Revision IndicatorFuture Use 32332CharacterRecord TypeIndicator used to identify the Program Header Field will be populated with ‘05’ CharacterFiller CharacterProgram NameName of the program designated by the CIP Code. The National Center for Education Statistics assigns the names to CIP Codes TEST PROGRAM NAME Record Type Program Name Filler Credential LevelCIP CodeCalculation YearSchool CodeCalculation Type Filler

Debt Measures on NSLDS 69

Debt Measures on NSLDS Must have FSA Userid with access to NSLDS to view rates  See your PDPA or FSAWebenroll for information regarding access to NSLDS 70

Debt Measures on NSLDS 71

Debt Measures on NSLDS All debt measures for all programs 72

Debt Measures on NSLDS Click for detail 73

Debt Measures on NSLDS Debt measures details for a single program 74

Debt Measures on NSLDS 75

Debt Measures on NSLDS Click to initiate backup request 76

Requesting Backup Data on NSLDS – Debt Measures 77

Requesting Backup Data – Debt Measures Two Reports Available  GE Debt Measures Backup By Program Report  Select one or more:  Calculation Year  CIP Code  GE Debt Measures Backup By Calculation Year Report  Select:  One or more calculation years  Various formats – to receive all programs in a single file, or each program in its’ own file  Credential Level  Debt Measure 78

Requesting Backup Data – Debt Measures Two reports available 79

Requesting Backup Data – Debt Measures Click to request 80

Requesting Backup Data – Debt Measures Select search parameters and click Get Programs 81

Requesting Backup Data – Debt Measures Select one or more programs 82

Requesting Backup Data – Debt Measures 83

Requesting Backup Data – Debt Measures Formats: Single File or Multiple File  Single File will create one file for each program requested  Multiple File will create one file with ALL programs requested contained within it 84

Loan Medians on NSLDS 85

Loan Medians on NSLDS 86

Loan Medians on NSLDS Loan Medians for all programs 87

Loan Medians on NSLDS Click to initiate backup request 88

Requesting Backup Data on NSLDS – Loan Medians 89

Requesting Backup Data – Loan Medians Two Reports available  GE Loan Medians Backup By Program Report  Select one or more:  Calculation Year  CIP Code  GE Loan Medians Backup By Calculation Year Report  Select:  One or more calculation years  Various formats – to receive all programs in a single file, or each program in its’ own file  Credential Level  Loan Median 90

Requesting Backup Data – Loan Medians Two reports available 91

Requesting Backup Data – Loan Medians Click to request 92

Requesting Backup Data – Loan Medians 93

Requesting Backup Data – Loan Medians 94

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