ICT PSP Call 5 Proposal submission and evaluation ICT PSP Call 5 Digital Content Information day Luxembourg: 8 March 2011 Szymon Lewandowski Project Officer, eContent&Safer Internet Unit (E6)

Digital Content Info Day, Luxembourg, 8 March 2011: Slide 2 Can I participate? The programme is open to all legal entities established in the EU Member States Legal entities established outside the EU may participate on equal terms with Member States on the basis of and in accordance with the conditions laid down in the association agreements (associated countries*) Entities from third countries may participate on a case- by-case basis but will not receive any funding * Iceland, Lichtenstein, Norway, Croatia, Turkey, Serbia, Montenegro (association process ongoing)

Digital Content Info Day, Luxembourg, 8 March 2011: Slide 3 Is my project eligible (1)? Proposals must involve a certain minimum number of mutually-independent legal entities of the required type from different EU Member States or ICT PSP Associated countries. Pilot B = 4 partners Best Practice Network = 7 partners

Digital Content Info Day, Luxembourg, 8 March 2011: Slide 4 Is my project eligible (2)? Proposals must be submitted before the call deadline - 1st June 17h00 - using the Commissions electronic proposal submission system (EPSS) Non-eligible proposals are not evaluated !

Digital Content Info Day, Luxembourg, 8 March 2011: Slide 5 Where do I find key information? INFOPACK ICT PSP Workprogramme 2011 Mapping documents Model Grant Agreement ICT PSP WEBSITE Guides for Applicants FAQs EPSS manual (on the EPSS website)

Digital Content Info Day, Luxembourg, 8 March 2011: Slide 6 How to submit? Proposal coordinator registers with the EPSS on our call page and obtains ids and passwords for himself and his partners The consortium prepares the proposal, then submits it before the deadline Submission failure rate = + 1% Only reason; waiting till the last minute Technical problems Panic-induced errors Too late starting upload, run out of time

Digital Content Info Day, Luxembourg, 8 March 2011: Slide 7 What to submit? Proposal Part A Part A - Forms completed online on our server A1 form (coordinator) Title, acronym, objective etc. free keywords 2000 character proposal abstract previous/current submission (in ICT PSP or eContentplus) A2 form (one A2 form per partner) Address Contact person Organisation type etc. A3 form (coordinator) Cost and funding details

Digital Content Info Day, Luxembourg, 8 March 2011: Slide 8 What to submit? Proposal Part B Part B - PDF document created by the consortium and uploaded on our server RTF template supplied by the EPSS Format directly linked to evaluation criteria Summary Relevance (bullet points = sections) Impact (idem) Implementation (idem)

Digital Content Info Day, Luxembourg, 8 March 2011: Slide 9 What if I have a PIC? Participants possessing an FP7 Participant Identification Code (PIC) can use this number to identify themselves in the EPSS. On entering the PIC, parts of the proposal forms will be filled in automatically The process for assigning a PIC is triggered by a self-registration of an organisation

Digital Content Info Day, Luxembourg, 8 March 2011: Slide 10 How are proposals evaluated? Evaluation by independent experts on: –Relevance (3/5) –Impact (3/5) –Implementation (3/5) Individual reading by three or more experts Experts meet in Consensus group Evaluation Summary Report (ESR) Commission selection of proposals for negotiation (based on Overall score respecting the budget and/or numbers limitations described in the Workprogramme)

Digital Content Info Day, Luxembourg, 8 March 2011: Slide 11 Remember the three evaluation criteria have fuller descriptive bullet points Familiarise yourself with the bullet points; write them into your proposal The evaluators are looking for them; they are what they are going to score your proposal on Submitting a proposal - Useful tips

Digital Content Info Day, Luxembourg, 8 March 2011: Slide 12 Pre-proposal check Use the pre-proposal check service to make sure your proposal is eligible and in scope for this call… …And do it before you prepare your proposal, not afterwards. Fill-in the template on our website and send to

Digital Content Info Day, Luxembourg, 8 March 2011: Slide 13 ICT Helpdesk Use the ICT PSP Helpdesk* to check any financial or legal elements you are uncertain about… *Mail to:

Digital Content Info Day, Luxembourg, 8 March 2011: Slide 14 Submit on-time Submit your proposal in good time ! Familiarise yourself with the EPSS system Submit early; check what you submitted Dont make last minute changes And if in trouble, call the EPSS helpdesk!

Digital Content Info Day, Luxembourg, 8 March 2011: Slide 15 Submit quality work (1) Think of the finishing touches: clear language well-organised contents, following the Part B structure useful and understandable diagrams no typos, no inconsistencies, no obvious paste-ins, no numbers which dont add up, no visible annotations or screwed-up diagrams, no missing pages …

Digital Content Info Day, Luxembourg, 8 March 2011: Slide 16 Submit quality work (2) Make it easy for the evaluators to give you high marks. Dont make it hard for them! Make sure you submit the latest, complete version of your proposal Cover what is requested Dont write too much Dont leave them to figure out why its good, tell them why its good Leave nothing to the imagination

Digital Content Info Day, Luxembourg, 8 March 2011: Slide 17 Make your proposal consistent and avoid empty Promises, e.g.: Good project management implies clear Workpackage leadership Strong Impact implies an important dissemination effort Divide your effort evenly across all award criteria Get the structure right (see: mapping documents) Submit quality work (3)

Digital Content Info Day, Luxembourg, 8 March 2011: Slide 18 Additional info An ICT PSP Helpdesk for proposers questions: An EPSS helpdesk tel: A pre-proposal check service: Partner search facilities: Network of national contact points:

Digital Content Info Day, Luxembourg, 8 March 2011: Slide 19 ICT PSP Call 5