Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration Procurement of Transportation Services Transportation Management March 2012

Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration Agenda  Procurement of Transportation Services Welcome/Introductions Tenders Program Schedules Program Q&A 2

Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration Tender Program 3 Everything you wanted to know about Procurement of Transportation Services What is a tender? What is the authority for use? How to obtain a tender? Why use it? Who uses it?

Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration Tender Program 4 What is a Tender? Offer from a transportation service provider (TSP) to transport goods for an agreed upon price. Applicable between the TSP and the agency listed in the tender

Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration Tender Program 5 Authority for Use 40 USC 501 & 49 USC CFR/FMR and 118 Standard Tender of Service Bill of Lading

Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration Tender Program 6 Standard Tender of Service: GSA General Freight STOS No. 1-F GSA National Rules Tender No. 100-D GSA Baseline Rate Publication No D

Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration Tender Program  To obtain a Tender Identify key factors - Needs/requirements Timeframes Customer 7

Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration Rates  Needs and Requirements: Domestic and International Points Any Commodity/ OD/OW/Unique Any Time – 24/7 Special Services Any Mode – Air/Sea/Surface Any Conveyance Closed Van –LTL/TL/Flatbeds/Lowboys/Step Decks Ships/Barges/Air/Forwarder Service Temp Control/Drive away and more 8

Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration Rates  Timeframes Effective Date Expiration Date Cancellation Supplements  Requesting Federal Customer 9

Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration Rates  Requests for Offers (RFO) = Tenders General Standing Route Order rates Specialized Standing Routes Order rates One-Time-Only rates and Specialized Services Electronically and manually 10

Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration Rates  Requests for Offers (RFO) = Tenders Two electronic general filing periods annually Over 500 active TSPs Millions of rate records State to State/Zip to Zip Groups of Origins to Groups of Destinations State to Overseas Destination Air/Motor/Barge Rates combined with services 11

Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration Rates  Why Use Tenders: Electronic rates and available 24/7 Pre-negotiated rates Several million rate records available now Rules fall under GSA’s STOS Ease of use and access Flexible timeframes Over 2000 TSPs pre-approved for use 100,000 shipments move annually under tenders Over 200 years of experience of GSA Staff 12

Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration Rates  Users of Tenders: UNICOR, Furniture & Products USDA, Tree Seedlings, Test Equipment NARA Records US Mint, Pennies/Nickels GSS, Forest Fire Suppression Equipment and General Freight FEMA, Disasters – Water, Food, Generators GSA Fleet, Multiple types of Vehicles NOAA, Vessels VA Headstones Ability 1, General Commodities USGS, Prefab research dwellings USSS, Mission equipment/supplies General commodity rates for all customers The list goes on and on 13

Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration Multiple Award Schedules  Multiple Award Schedules (MAS) What is the MAS? What is the authority for use? How to use the MAS? Why use it? Who uses it? 14

Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration MAS  What is the MAS Contracts between GSA and Vendors Pre-awarded Vendors Multiple Services Long term contracts 15

Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration 16 MAS  Authority for Use  Federal Property & Administrative Services Act of 1949, Section 201  Federal Acquisition Regulation  (FAR) Subpart 8.4

Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration MAS  How to use the MAS Identify key factors for your movement Negotiate fees and services Award the service BPA Work through agency contracting officer 17

Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration MAS  How to find the services in the MAS   Transportation Delivery & Relocation Solutions (TDRS) Schedule 48 Relocation Services (SIN 653) Office Moves Pack/Crate/Load/Unload/Delivery/Set Up 78 TSPs 18

Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration MAS  Transportation Delivery & Relocation Solutions (TDRS) Schedule 48 con’t Domestic Delivery Services (SIN 451-1) Express Small Package/Heavyweight Same Day, next, second and third day 12 TSPs FSSI Small package BPA Ground Small Package (SIN 451-2) Day Definite 9 TSPs 19

Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration MAS  Transportation Delivery & Relocation Solutions (TDRS) Schedule 48 con’t Local Courier Services (SIN 451-3) Express Small/Heavyweight Same Day Within 60 mile radius of Metro Area/City 10 TSPs 20

Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration MAS  Define the terms: Small package = pieces up to 150 lbs per package Heavyweight package = At least one piece in the shipment weighs over 150 lbs 21

Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration MAS  Why Use Schedules: Sources Electronically available 24/7 Pre-negotiated, long term contracts Small Package services Relocation services Over 100 TSPs pre-approved for use 22

Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration MAS  Users of Schedules: GSA 129 Agencies participate in the FSSI BPA US Dept of Agriculture Dept of Commerce Dept Health & Human Services Dept of Homeland Security Dept of Justice Dept of State And more. 23

Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration Points of Contact Contact: Maria Gutierrez John Wheeler Jim Stroup Stevie Graham

Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration Points of Contact  GSA Contact: Sharon Eckroth  Website: 25

Federal Acquisition Service U.S. General Services Administration Federal Acquisition Service U.S. General Services Administration Questions and Answers