Information Society Technologies Information Society Technologies Proposal submission and evaluation IST Call 4 Brussels – 17 January 2005

Proposals can only be submitted in response to publicly announced calls for proposals Always detailed at Always detailed at All proposals * are presented by consortia of at least three mutually-independent organisations from different Member or Associated States We offer a number of partner search facilities, run conferences and proposers´days, launch calls for expressions of interest, to assist you to find partners for your proposal We offer a number of partner search facilities, run conferences and proposers´days, launch calls for expressions of interest, to assist you to find partners for your proposal Register with your National Contact Point, who handles partner search enquires from other countries Register with your National Contact Point, who handles partner search enquires from other countries * except Specific support actions Basic principles of FP6

Proposals are submitted electronically via the Internet Online or offline preparation Online or offline preparation But always online submission But always online submission Proposals are evaluated by independent experts Pre-defined evaluation criteria are used, scored 1-5 Pre-defined evaluation criteria are used, scored 1-5 All criteria have threshold scores which must be reached All criteria have threshold scores which must be reached All proposers receive an Evaluation Summary Report All proposers receive an Evaluation Summary Report Funding follows successful evaluation, selection and detailed contract negotiations Basic principles of FP6

IST Call 4 is published 1 st December – 8 th December - correction Call closes at 17h00 on 22 nd March 2005 Indicative funding 1,120m IST Call 4

2.4.1 Nanoelectronics Nanoelectronics 2.4.2Technologies and devices for micro/nano-scale integration 2.4.2Technologies and devices for micro/nano-scale integration 2.4.3Towards a global dependability and security framework 2.4.3Towards a global dependability and security framework 2.4.4Broadband for all 2.4.4Broadband for all 2.4.5Mobile and wireless systems and platforms beyond 3G 2.4.5Mobile and wireless systems and platforms beyond 3G 2.4.6Network audio-visual systems and home platforms 2.4.6Network audio-visual systems and home platforms 2.4.7Semantic-based knowledge and content systems 2.4.7Semantic-based knowledge and content systems 2.4.8Cognitive systems 2.4.8Cognitive systems 2.4.9ICT research for innovative government 2.4.9ICT research for innovative government Technology-enhanced learning Technology-enhanced learning Integrated biomedical information for better health Integrated biomedical information for better health eSafety – Cooperative systems for road transport eSafety – Cooperative systems for road transport Strengthening the integration of the ICT research effort in an enlarged Europe Strengthening the integration of the ICT research effort in an enlarged Europe FET Proactive INITIATIVES FET Proactive INITIATIVES –2.3.4 (viii)Advanced computing architectures –2.3.4 (ix)Presence and interaction in mixed reality environments –2.3.4 (x) Situated and autonomic communications Strategic objectives in Call 4

IP NoE STREP CA SSA IP NoE STREP CA SSA Nanoelectronics X - X X X Micro/nano integration X - X X X Global security X X X X X Broadband for all X X X - X Mobile beyond 3G X X X - X AV systems & home platforms X X X X X Semantic-based systems X X X - X Cognitive systems X X X X eGovernment X X X - X eLearning X X X X Integrated biomed info X - X X X eSafety X X X - X Research in enlarged Europe - - X - - Strategic objectives in Call 4

IP NoE IP NoE (viii) Advanced computing architectures X X (ix) Presence and interaction in mixed reality X - environments (x) Situated and autonomic communications X X FET Proactive initiatives in Call 4

IST Workprogramme IST Workprogramme It covers the technical description of the SOs, but also details the evaluation criteria and thresholds, and gives the details of all calls foreseen in IST call 4 text IST call 4 text Announces the call, and indicates where and when to submit Guides for Proposers call 4 Guides for Proposers call 4 Five Guides, one per instrument. Tells you how to write and submit a proposal Publications on CORDIS

Proposal Part A (forms) A1 - Proposal title and abstract A2 – Partner details (one A2 per partner) A3 – Costs and funding requested Proposal Part B (text) Document with tables, written to a predetermined format Format is different for different instruments and from call to call ! Proposal structure

Guidelines on proposal evaluation and project selection procedures Guidelines on proposal evaluation and project selection procedures Legal basis of FP6 evaluations IST Handbook IST Handbook ISTs ground rules of evaluation IST Guidance notes for evaluators IST Guidance notes for evaluators Instructions for the external experts in the IST evaluation Other useful proposal material Other useful proposal material List of NCPs, List of Commission contact persons, FAQs, links to legal background information ….. Publications on CORDIS

Access to Electronic Proposal Submission System (EPSS) Access to Electronic Proposal Submission System (EPSS) Pre-registration for an EPSS password, for on or offline proposal preparation with online submission Also on CORDIS

Commission 1. Commission eligibility check Timely arrival Timely arrival Eligible (electronic) submission Eligible (electronic) submission Complete with a Part A and a Part B Complete with a Part A and a Part B In scope In scope Minimum eligible consortium Minimum eligible consortium Overview of evaluation process

Minimum eligible consortium IP, NoE, STREP, CA Two mutually independent participants from an EU Member State or Associated Candidate Country (Bulgaria, Romania, Turkey) Two mutually independent participants from an EU Member State or Associated Candidate Country (Bulgaria, Romania, Turkey) A third participant as above, or from an Associated state (Iceland, Israel, Liechtenstein, Norway, Switzerland) A third participant as above, or from an Associated state (Iceland, Israel, Liechtenstein, Norway, Switzerland)SSA No restrictions Once this minimum is achieved, additional organisations from any other country may participate in a proposal Participating organisations from the European Research Area and from developing countries can be funded under FP6 Overview of evaluation process

Commission 1. Commission eligibility check If the proposal is judged eligible it proceeds to evaluation by the independent experts If the proposal is judged eligible it proceeds to evaluation by the independent experts Overview of evaluation process

IP NoE STREP CA SSA RelevanceXXXXX Potential impactXXXXX Scientific & tech excellenceXX Degree of integration & the JPAX Quality of the coordinationX Quality of the support actionX Quality of the consortiumXXX Excellence of participantsX Quality of managementXXXX Organisation and managementX Mobilisation of resourcesXXXX Evaluation criteria

3-5 experts per proposal 2. Experts individual reading 3. Consensus group Five/six criterion scores and comments. All criteria scored Five/six criterion scores and comments. All criteria scored Thresholds on all criteria ! Single overall score (calculated by simple addition) and comments Single overall score (calculated by simple addition) and comments Overall threshold ! Overview of evaluation process

Full panel 4. Panel discussion of Consensus group results 5. IP and NoE hearings For all IPs and NoEs passing the thresholds For all IPs and NoEs passing the thresholds Hearing addresses specific questions, supplied in advance Hearing addresses specific questions, supplied in advance 6. Finalisation of Evaluation Summary Reports (ESR) Overview of evaluation process

Full panel 7. Panel prioritisation and Panel report Proposal priority based on proposal score, except in case of tied score Proposal priority based on proposal score, except in case of tied scoreCommission 8. Implementation plan Selection based on the evaluators ranking, taking into account their detailed recommendations Selection based on the evaluators ranking, taking into account their detailed recommendations Overview of evaluation process

Proposals selected for implementation take part in contract negotiations, in which Legal and financial checks are carried out Legal and financial checks are carried out Recommendations made by the evaluators are incorporated Recommendations made by the evaluators are incorporated Commission recommended funding level is respected Commission recommended funding level is respected Any other significant issues are looked into Any other significant issues are looked into Contract negotiations

Fatal mistakes Incomplete proposal (Must have a Part A and Part B) Incomplete proposal (Must have a Part A and Part B) Ineligible consortium Ineligible consortium Out of scope of call (activity or instrument) Out of scope of call (activity or instrument) Focusing on a purely national issue, or one with no benefit to the EU Focusing on a purely national issue, or one with no benefit to the EU Late submission Late submissionHandicaps Wrong instrument chosen Wrong instrument chosen Not conforming to required Part B contents, length Not conforming to required Part B contents, length Unfocused project, diverse aims Unfocused project, diverse aims Lack of scientific and technological excellence Lack of scientific and technological excellence Proposal evaluation in IST

The FP6 Electronic Proposal Submission System - All IST calls - All IST calls - Most FP6 calls - Most FP6 calls EPSS in IST

Proposals are submitted electronically via the Internet Online preparation via your normal Internet interface Online preparation via your normal Internet interface Offline preparation using EPT tool Offline preparation using EPT tool But always online submission But always online submission Proposals are prepared and submitted under password protection Confidentiality assured Confidentiality assured No signatures required No signatures required EPSS in IST

1. Coordinator registers for the correct call and instrument, and obtains passwords by return 2. Consortium completes the Part A online Coordinator completes A1 and A3 form Coordinator completes A1 and A3 form Each partner completes his own A2 Each partner completes his own A2 3. Consortium writes the Part B.pdf file.pdf file 4. Coordinator uploads the Part B and signals the proposal is submitted 5. Coordinator receives an acknowledgement of receipt by Online preparation (recommended)

1. Coordinator registers for the correct call and instrument, and obtains a password by return 2. Coordinator downloads the EPT tool 3. Coordinator completes the Part A and B on his own PC using the EPT tool 4. Coordinator packages the Part A and B together using the EPT tool, and using his password goes online and submits the proposal 5. Coordinator receives an acknowledgement of receipt by Offline preparation

Registering for the wrong instrument Registering for the wrong instrument Registering for the wrong call Registering for the wrong call Mixing online and offline preparation Mixing online and offline preparation Not reading the manual; leaving it till the last day to read the manual Not reading the manual; leaving it till the last day to read the manual Virus infected files Virus infected files Excessively long files (> 10Mb) Excessively long files (> 10Mb) Providing a Part B as other than a.pdf file Providing a Part B as other than a.pdf file Waiting till too late to call for help Waiting till too late to call for help Calling for help in the wrong place Calling for help in the wrong place Failing to press the submit button Failing to press the submit button Leaving uploading till the last minute ! Leaving uploading till the last minute ! EPSS - Errors and problems

1. Submission is when you press the submit button, not when you commence uploading your proposal 2. Each new submission over-writes the previous one Make a trial submission well in advance, so you practice the procedure and have plenty of time to correct your problems Make a trial submission well in advance, so you practice the procedure and have plenty of time to correct your problems Submit a refined proposal each day in the last days of the call Submit a refined proposal each day in the last days of the call Aim to submit your final proposal at mid-day on the last day Aim to submit your final proposal at mid-day on the last day EPSS – Two things to remember

Manualshttp:// EPSS Helpdesk tel EPSS

Commission contact person for each objective open in call link from call page on Cordis A help desk for proposers´ questions tel A help desk for electronic submission problems tel: (Dont wait till its too late to call for help!) Help and advice

Partner search facilities A help desk on IPR issues Economic and Technological Intelligence ETI projects (SME support) A network of National Contact Points Help and advice

Good luck with your proposals IST Call 4