A T H E N A 1 E UROPEAN U NION ATHENA ATHENA E UROPEAN U NION ATHENA ATHENA Council decision 2007/384/CFSP of 14 May 2007 ( OJ 13/06/2007 L152/14 )

A T H E N A 2 END OF OPERATION 2 parts: 1) End of active phase: - there is still an OpCdr, who is the authorising officer 2) Winding up phase: - the OpCdr has left office

A T H E N A 3 1) END OF ACTIVE PHASE J8s tasks, primarily in theatre: A)Settle the bills and claims in theatre -Pay all invoices in theatre before leaving -Get a receipt for each payment as usual -Get a certificate from each supplier that no debt left -Settle claims which are FHQs responsibility

A T H E N A 4 1) END OF ACTIVE PHASE J8s tasks (continued): B) Equipment and infrastructure bought with ATHENAs funds - DECISION BY SPECIAL COMMITTEE « Final Destination »: -Sell -Repatriate and store -Or give (to local authorities …) Make proposal early enough, before repatriation startsMake proposal early enough, before repatriation starts -Recover equipment before FHQ/Forces leave theatre Where inventories are useful!Where inventories are useful! -Store it provisionally -Sell, give or repatriate as decided by Special Committee

A T H E N A 5 1) END OF ACTIVE PHASE C) Leave the premises in theatre -possibly: negotiate repairs / taking into account works done -get landlord / local authorities to agree that no debt left where the initial inventory of fixtures useful where the initial inventory of fixtures useful Accounts D) Accounts -draw the FHQs account -send remaining funds back and close bank account

A T H E N A 6 1) END OF ACTIVE PHASE Conclusion: MORE WORK FOR J8 IN THEATRE TOWARDS THE END OF AN OPERATION THAN DURING THE OPERATION J8 section should be reinforced, not weakened J8 personnel in theatre must be last to leave and should be reinforced towards the end Must be foreseen in Force Generation Process /Must be foreseen in Force Generation Process / Rotation plan

A T H E N A 7 2) WINDING UP PHASE WHEN? When the OpCdr has left office when the Joint Action on the operation has been repealed The Administrator is the authorising officer again The Administrator is the authorising officer again He may delegate, e.g. to the former J8s He may delegate, e.g. to the former J8s

A T H E N A 8 2) WINDING UP PHASE WHICH COMMON COSTS? ANNEX IV to the Council Decision « Costs incurred for finding the final destination for the equipment and infrastructure commonly funded for the operation. costs to transport, store, clean, sell the equipment bought in commoncosts to transport, store, clean, sell the equipment bought in common Incremental costs of drawing up the accounts for the operation … » same costs for OHQ and FHQ as during active phase (administration, transport, mission expendituresame costs for OHQ and FHQ as during active phase (administration, transport, mission expenditure …) ANNEX I to the Council Decision Mission expenditure for submitting the accounts Indemnities for damages Storage of equipment bought in common

A T H E N A 9 2) WINDING UP PHASE J8s tasks, primarily at OHQ: A)Settle the bills and claims -Pay all outstanding invoices -Get a receipt for each payment as usual -Get a certificate from each supplier that no debt left -Settle claims which are EUs common responsibility The necessary carryovers, budget, etc. must have been obtained in advanceThe necessary carryovers, budget, etc. must have been obtained in advance

A T H E N A 10 2) WINDING UP PHASE J8s tasks, primarily at OHQ: B) Equipment and infrastructure bought with ATHENAs funds Apply Special Committees decisionApply Special Committees decision Accounts C) Accounts -draw the accounts for the entire operation -annual accounts + quaterly reporting -send remaining funds back and close bank account

A T H E N A 11 2) WINDING UP PHASE J8s tasks, primarily at OHQ: D) Remain available -For ATHENAs accountants -For ATHENAs auditors -For ATHENAs Special Committee

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