Formatting Block Letters

General Guidelines Font size --- 11 point Font style --- Calibri 1 or 2 spaces after punctuation ending a sentence (stay consistent) 1 space after semicolon or comma 1 or 2 spaces after a colon (stay consistent) 1 space between state and ZIP

Parts of a Letter Date line Addressee Salutation Body Closing Current Date Ms. Terra Green 1923 Desert Circle Cottonwood, AZ 86326 Dear Ms. Green This letter is keyed in block style with open punctuation. All lines, including the date, inside address, salutation, and closing begin at the left margin. A double space is left between all letter parts except before the inside address and the writer’s name, where a quadruple space (4 returns) will be found. This letter style is to be used for FBLA-PBL competition. Sincerely Barbara Small Director of Education xx Parts of a Letter Addressee Salutation Body Closing Author’s name & title Reference initials

Top margin: 2” Side margins: 1” Current Date Ms. Terra Green 1923 Desert Circle Cottonwood, AZ 86326 Dear Ms. Green This letter is keyed in block style with open punctuation. All lines, including the date, inside address, salutation, and closing begin at the left margin. A double space is left between all letter parts except before the inside address and the writer’s name, where a quadruple space (4 returns) will be found. This letter style is to be used for FBLA-PBL competition. Sincerely Barbara Small Director of Education xx Top margin: 2” Side margins: 1”

Spacing QS (4 times) DS (2 times) DS DS DS QS DS Current Date Ms. Terra Green 1923 Desert Circle Cottonwood, AZ 86326 Dear Ms. Green This letter is keyed in block style with open punctuation. All lines, including the date, inside address, salutation, and closing begin at the left margin. A double space is left between all letter parts except before the inside address and the writer’s name, where a quadruple space (4 returns) will be found. This letter style is to be used for FBLA-PBL competition. Sincerely Barbara Small Director of Education xx QS (4 times) Spacing DS (2 times) DS DS DS QS DS

Advanced Letter Features Mailing Notation: keyed DS below the date in ALL CAPS followed by a double space before the inside address March 5, 2003 CONFIDENTIAL FBLA-PBL, Inc. 1912 Association Drive Reston, VA 20191-1591 DS DS

Advanced Letter Features Attention Line: keyed as the first line of the inside address When attention line is used, the salutation is “Ladies and Gentlemen.” March 5, 2003 Attention FBLA-PBL Competitors FBLA-PBL, Inc. 1912 Association Drive Reston, VA 20191-1591 Ladies and Gentlemen QS DS

Advanced Letter Features Subject Line: keyed a double space below the salutation in ALL CAPS Attention FBLA-PBL Competitors FBLA-PBL, Inc. 1912 Association Drive Reston, VA 20191-1591 Ladies and Gentlemen LETTER FORMAT WITH ADVANCED FEATURES Body of Letter DS DS DS

Advanced Letter Features Second Page Heading: Key the first line of the inside address, page number and date at the left margin in a header. Ms. Terra Green Page 2 March 5, 3002 Enclosed please find our current product brochure. I look forward to meeting you at our scheduled appointment next Wednesday at 10:00 a.m. Sincerely DS

Advanced Letter Features Company name: key a double space below the closing in ALL CAPS. Quadruple space to the writer’s name. Sincerely FBLA-PBL, INC. NATIONAL OFFICE Barbara Small Director of Education DS QS

Advanced Letter Features Enclosure notation: Place an enclosure notation a double space below the reference initials. Sincerely Barbara Small xx Enclosure QS DS DS

Advanced Letter Features Copy Notation: Use a lowercase (c) by the name of the person to receive a copy a double space below the enclosure notation or reference line. Barbara Small Director of Education xx Enclosure c Ms. Jean Buckley, President/CEO DS DS DS