Business Letter Writing By Mr. Reiner

There are two types of letter format: Friendly Letter Business Letter

Example of a Business Letter 413 Chicago Street Racine, WI 53405 March 1, 2000 Sean Jones, Director National Wildlife Federation 1412 16th Street Washington, DC 20036 Dear Director: I am a fifth grade student writing a science report on the American peregrine falcon. I would appreciate any information you have on this endangered bird. Thank you for your help. Sincerely, Jim Bird

Business Letter Format Always used with a formal audience such as adults, leaders (people that do not know you) Includes a heading, inside address, salutation, body, closing, and your signature

Heading The heading includes the sender's address and the date. The sender's address needs to be located at the top left-hand corner. 

Example of a Heading Jim Bird 413 Chicago Street Racine, WI 53405 March 1, 2000 Sean Jones, Director National Wildlife Federation 1412 16th Street Washington, DC 20036 Dear Director: I am a fifth grade student writing a science report on the American peregrine falcon. I would appreciate any information you have on this endangered bird. Thank you for your help. Sincerely, Jim Bird

Inside Address The inside address is placed at the left hand margin, four to seven spaces below the heading. It includes the name and complete address of the person and/or company that you’re writing. Place the person’s title after the person’s last name with a comma.

Example of Inside Address 413 Chicago Street Racine, WI 53405 March 1, 2000 Sean Jones, Director National Wildlife Federation 1412 16th Street Washington, DC 20036 Dear Director: I am a fifth grade student writing a science report on the American peregrine falcon. I would appreciate any information you have on this endangered bird. Thank you for your help. Sincerely, Jim Bird

Salutation (Greeting) The date needs to be located under the sender's address on the left-hand side of the page above the greeting.  The greeting needs to be located under the heading on the left-hand side of the page.  The greeting would include such words as Dear Mr. Reiner:, Dear President Bush:, or Dear Coca Cola:. Use a colon after the name or title.

Example of a Salutation 413 Chicago Street Racine, WI 53405 March 1, 2000 Sean Jones, Director National Wildlife Federation 1412 16th Street Washington, DC 20036 Dear Director: I am a fifth grade student writing a science report on the American peregrine falcon. I would appreciate any information you have on this endangered bird. Thank you for your help. Sincerely, Jim Bird

Body The body of the letter includes the message.  It is written in paragraph form.

Example of a Body Jim Bird 413 Chicago Street Racine, WI 53405 March 1, 2000 Sean Jones, Director National Wildlife Federation 1412 16th Street Washington, DC 20036 Dear Director: I am a fifth grade student writing a science report on the American peregrine falcon. I would appreciate any information you have on this endangered bird. Thank you for your help. Sincerely, Jim Bird

Closing The closing of the letter would include such words as Sincerely, or Yours truely. The closing is placed at the left-hand margin.

Example of a Closing Jim Bird 413 Chicago Street Racine, WI 53405 March 1, 2000 Sean Jones, Director National Wildlife Federation 1412 16th Street Washington, DC 20036 Dear Director: I am a fifth grade student writing a science report on the American peregrine falcon. I would appreciate any information you have on this endangered bird. Thank you for your help. Sincerely, Jim Bird

Signature The signature is your signed name under the closing.

Example of a Signature Jim Bird 413 Chicago Street Racine, WI 53405 March 1, 2000 Sean Jones, Director National Wildlife Federation 1412 16th Street Washington, DC 20036 Dear Director: I am a fifth grade student writing a science report on the American peregrine falcon. I would appreciate any information you have on this endangered bird. Thank you for your help. Sincerely, Jim Bird

Bibliography http://englishplus.com/grammar/00000144.htm http://www.janbrett.com/piggybacks/friendlet.htm