Letter Formatting 9th grade HSCC

Informal letters written to your friends Personal Letters Informal letters written to your friends Format varies depending on situation

Formal letters written from a person working for a business. Business Letters Formal letters written from a person working for a business. Usually on stationary which contains return address info called letterhead. Does not require typing the return address

Central Bucks School District Letterheads Miss Christyn Kelly 5051 Old Easton Road Doylestown, PA 18901 Phone: 267.893.3300 Email: ckelly@cbsd.org Central Bucks School District a sheet of stationery with contact information printed at the top (and sometimes the bottom)

Examples of Letterheads

Personal-Business Letters Formal letters written from an individual to a business Not written on letterhead Must include the return address

Styles of Letters Block Modified Block

Everything is lined up at the left margin Block Style Everything is lined up at the left margin

Parts of a Business Letter 1. Date Inside Address (The receiver of the letter) Down 4 Colon 3. Salutation (followed by a COLON) Down 2 Down 2 4. Body Down 2 5. Closing (followed by a comma) Down 2 Comma Down 4 6. Signature Line 7. Title

Modified Block The return address, date, closing, name, and title are indented to the center

Parts of Letters Return Address Date Inside address Salutaion (greeting) Body Close Name/Title Typist’s initials

Types of Punctuation Open or Closed?

No marks after salutation or close Dear Bob Sincerely Open Punctuation No punctuation No marks after salutation or close Dear Bob Sincerely

Use a colon after salutation and comma after close Dear Bob: Closed Punctuation Use punctuation Use a colon after salutation and comma after close Dear Bob: Sincerely,

All letters must be vertically centered on the page Remember All letters must be vertically centered on the page Page layout > Page Setup > Layout